District Operations

District Committee   |  Activities Committee    |   Advancement Committee
  Camping Committee    |   Day Camp Committee    |    Finance Committee 
  Membership Committee   |   Training Committee

This page is a resource for district volunteers. For questions and comments, email: DistrictOps@SHAC.org.


   

District Committee Resources

Council Coordinated is a triannual meeting for district leadership to receive the updates from the council and is held at the Cockrell Scout Center at 7:00 pm: October 23, 2014 (register), March 26, 2015, May 28, 2015 
Key Leader's Conference is an annual half day meeting for district leadership at the Cockrell Scout Center on January 10, 2015 at 8:30 am. District Journey to Excellence recognitions are awarded at Key Leader's Conference.
The SHAC Toolkit has great resources to provide to units including the SHAC Scoop, Hot Sheet and The Scouting Trail.
The SHAC Program Guide is provided annually to units at May Roundtable. The Program Guide contains the council and district calendars and a CD of council and district flyers.

Annual District Retreat
Council and District Plan Book (No. 513-002) helps council and district officers define functions, responsibilities, and objectives.
District Committee Job Descriptions provides detailed job descriptions for district committee members.
District Committee Meeting Work Plan (all pages) provides the agenda for district committee meetings and district operating committees.
District Committee Training Workshop (No. 34160) provides a syllabus for basic training of members of the district committee.
District Key 3 (No. 513-630). The district Key 3 consists of the district chairman, district commissioner, and district executive. These three crucial positions work together to define and serve the needs of the district. Key 3 orientation video Part 1, Part 2
Handbook for District Operations (No. 34739) provides details on the roles and responsibilities for each of the operating committees on the district committee and commissioner staff. video part 1, part 2
JTE: Journey to Excellence, Progress Chart, Progress Chart Insert, Service hours website, New user instructions, Unit tips for success, Service hours worksheet
Nominating Committee Worksheet (513-332). A district committee is responsible for increasing the effectiveness of Scouting throughout a district through the achievement of district goals. Thus, the task of the district nominating committee selecting a slate of competent officers and members at large for the next year is an extremely important one. video
Recruiting District Volunteers helps determine the number of people needed to operate an effective district, and then to locate, select and recruit them. video part 1, part 2
Self-Evaluation Guide for Successful District Operation
Selecting District People (No. 34512) helps key district leaders determine the number of people needed to operate an effective district, and then provides information on how to locate, select and recruit volunteers.
The District (No. 33070) provides information on how the district carries out the operational mission of the council.
 


    

District Activities Committee Resources

Activities Work Plan is the monthly report that the district activities chair provides to the District Committee.
Event Chairs Guide to Planning an Event is a tool for district activities chairs, district event chairs and day damp chairs and includes information on council budget procedures.
Event Close Out Meeting is a required meeting that is held 2 weeks after every district event with the district activities chair, event chair, and district executive.
Check Request should be submitted to the district executive for budgeted supplies to obtain a check request directly to a vendor (attach a quote or PO), request a cash advance (attach a quote or PO) or to request reimbursement (original receipts must be attached and PO number noted in description).
Purchase Order Requisition. Purchase orders are the preferred method for obtaining supplies for district events. Submit this form to the district executive at least 30 days before supplies are needed along with a bid (quote).
National Shooting Sports Manual (No 30931) contains information relevant to all individuals involved in shooting sports programs, including merit badge counselors, range masters, and others involved in organizing and assisting in the delivery of shooting programs.
Scouting Safely and BSA's Commitment to Safety
Service Project Guidelines contains age guidelines for tool use and work at elevations or excavations.
Service Project Planning Guidelines should be utilized for all Scouting service projects.
SHAC Activities Site
Quartermaster Request Form for council and event chairs to request quartermaster supplies for council and district events. The request form is currently being updated and will be available soon.
Shooting Sports Request Form for council and district event chairs and/or certified range master to request BB, archery, tomahawks and wrist rockets for council and district events. Cub Scouts and Webelos Scouts cannot use tomahawks. The request form is currently being updated and will be available soon. National Shooting Sports Manual (Changes to shooting sports manual, effective Jan 2014.)
Vendor Letter should be sent with every purchase order.
Website and Social Media Guidelines


         

District Advancement Committee Resources

Advancement Work Plan is the monthly report that the district advancement chair provides to the district committee.
Advancement Educational Programs has several presentations that will enhance the Scouting advancement program.
BSA Advancement Resources
BSA Advancement News
Calendar of New Merit Badges

Guide to Advancement 2013 helps council and district advancement committees understand and implement the advancement programs and procedures of the Boy Scouts of America. This replaces the previous Advancement Committee: Policies and Procedures.
Eagle Scout Service Project Fundraising Application (page 17 of the Eagle Scout service project workbook) must be used by Scouts to obtain approval for Eagle Scout project fundraising or securing donations of materials for their Eagle projects. This is necessary in all circumstances except when all contributions are from the candidate, his parents or relatives, unit or chartering organization, parents or other members of his unit, or the beneficiary of the project. Scouts should submit the fillable form to the council for consideration. The Scout should also print a copy and include it with his project plan. Within two business days, the Scout will receive an e-mail response either seeking additional information or providing project funding approval. When approved, a copy of the approval email is to be included with the fundraising application as a part of the Scout's project plan.
Service Project Guidelines contains age guidelines for tool use and work at elevations or excavations.
Service Project Planning Guidelines can be utilized for all Scouting service projects including Eagle Scout service projects. The guidelines must not be construed to be additional requirements for an Eagle Scout service project, but they do represent elements that should appear on the Eagle Scout candidate’s final project plan from the Eagle Scout Service Project Workbook, No. 512-927. The next revision of the workbook will incorporate these guidelines.
SHAC Advancement Site


    

District Camping Committee Resources

Camping Committee Work Plan is the monthly report that the district camping chair provides to the district committee.
Camping and Outdoor Program Committee Guide is designed to help districts offer a balanced outdoor program that delivers the promise of Scouting—from Cub Scouting to Venturing and Sea Scouting. The new publication emphasizes integration of partner committees (conservation, COPE/climbing, aquatics, shooting, properties, maintenance, risk management, and health and safety) to achieve the program goals of the council.
Scouting Safely and BSA's Committment to Safety
 

    

Day Camp Committee Resources

The council day camp meeting is typically held on the 3rd Wednesday of every month at the Cockrell Service Center.  Day Camp resources.

 


    

District Finance Committee Resources

Finance Committee Work Plan is the monthly report that the district camping chair provides to the district committee.
District Finance Committee Guide (No. 33779) provides information and resources relating to finance at the council, district, and unit levels.
SHAC Unit Finance Site


         

District Membership Committee Resources

District New Unit Chart (No. 522-904) records completion dates for each of the 12 steps to organize each unit.
Tables Tents for packs to use on Fall Recruiting Nights: Color or Black and White
Fall Recruiting Resources: SHAC. National.
Membership Committee Work Plan is the monthly report that the District Membership Chair provides to the District Committee.
Membership Committee Guide (No. 33080) provides information and resources relating to building membership at the council, district, and unit levels.
SHAC Membership Site

 


    

District Training Committee Resources

BSA Training page provides current resources, forms and courses available and the latest BSA updates.
Guide to Leader Training (511-028) outlines basic council and district responsibilities for leader training and was revised in 2012.
SHAC Training Site
Training Records. Check out your training records at MyScouting.org under Training Validation. If you notice any discrepancies, report them here. MyScouting.org has recently added a new feature to its menu – “Training Validation.” Through this feature, Scouters are able to view a list of all training records in their member ID that have been entered into ScoutNet. As you view this list, you may find that courses you have completed are missing. There are many reasons why this could have happened – multiple member IDs, illegible training reports, district training reports not being turned in, or simply human error. Whatever the reason, you now have an opportunity to help us update your records. Please visit the training page to report trainings that are NOT showing on your MyScouting.org account.
Training Committee Work Plan is the monthly report that the district training chair provides to the district committee.