April 14, 2018
10:00 am - 3:00 pm
At Scout Fair, Scouts of all ages converge to showcase their Scouting skills. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area.
Visit the midway with over 90 experts representing merit badges. Enjoy live entertainment on the center stage. Watch demonstrations, interact with participating booths from our community partners...pick up free offers.
Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking.
Scout Fair is open to the public and is free; NRG parking is typically $12.
Learn about our Scout Fair service project, Scouts Paws for a Cause.
There are hundreds of activities at Scout Fair that the entire family will enjoy. Packs, troops, teams, crews, ships and posts from around the council set up interactive booths to show our community what Scouting is all about, and to share Scouting skills with fellow Scouts and Scout leaders. Booths have typically included crafts, games, rope making, orienteering, obstacle courses, first aid activities, art, hobbies, gardening, leather working, music, nature activities, outdoor cooking, rope bridges, putt-putt golf, catapults and much more. Scouts and parents work together to set-up and run the booth. For more information regarding booth registration, ideas and rules and regulations, please refer to the Scout Fair leader information. Bring comfortable walking shoes and your camera. Share your Scouting memories with us on social media and remember to tag the Sam Houston Area Council.
Plan your day to capture the many activities at Scout Fair:
- Indoor booths - Visit hundreds of fun, hands-on activities and crafts
- Outdoor booths - Sample dutch oven creations and other camp food delicacies
- Main stage - Enjoy live entertainment
- Midway - Meet Scouting’s community partners and learn fun Scout skills
- Scouting resource booths - Receive information about the council’s exciting programs
- Scout Shop - Shop for all of your Scouting needs
- Village - See the awesome Venturing program in action
- Fleet - Sea Scouts demonstrate their unique boating opportunities
Merit Badge Midway is the exciting educational component of Scout Fair designed to introduce Scouts to a variety of industries. Businesses and organizations from around the state will be sharing hands-on activities representing various merit badges that inspire Scouts to earn new merit badges, find new hobbies and maybe even future careers.
The Conservation Corner has exhibitors from a variety of local, state, and federal agencies that display information and hands-on activities related to environmental issues, animal science, and conservation. Scouts not only learn about conservation, but also have the chance to interact with exhibits featuring live reptiles, insects and other critters. Conservation Corner helps Scouts learn how to live in the outdoors and also how to preserve it for future generations.
Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Kroger, Buffalo Wild Wings, Luby's, Fuddruckers, the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before May 6, 2017. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels.
Sign up to Sell Coupon Books (opens in December) Scout Fair Kick-off Locations District Contact
Coupon Book Store Front Selling
Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout units have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:
- Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
- Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
- Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.
Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.
Coupon Book Booth Selling Guidelines
Kroger allows units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth selling guidelines before registering. The registration link will be posted on Facebook.
- Kroger booths will be scheduled in four-hour blocks.
- Each unit will be permitted up to four Kroger booths during the initial registration period. Units who do not follow this policy will have their registration deleted.
- Units can now register for multiple Kroger booths.
Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines.
Every pack, troop, team, crew, ship and post is encouraged to host a booth at Scout Fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout Leaders. The planning and teamwork involved in booth participation provides great fun and learning opportunities. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission when registered by April 21, 2017. Turn in your funds by early bird bonus dates and earn additional commissions. The prize brochure features prizes for various sales levels. Scouts who sell at least 217 Scout Fair coupon book bonus level will receive an additional bonus of two free tickets to a Houston Astros game, a special Astros hat, a goody bag, and a special meet and greet at the Scout Fair top sellers party.
Selling Scout Fair coupon books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to "earn their own way." Each coupon book sells for only $10, but offers $100's in savings. When Scouts sell 15 or more coupon books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair coupon book prize brochure. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, with funds turned in on or before April 14, 2018.
A variety of resources are available for leaders:
Scout Fair Kick-off Locations District Contact Coupon Books Resources Contacts
Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair coupon book sales. Units must register for a booth by March 31, 2018. Learn about our Scout Fair service project, Scouts Paws for a Cause.
Scout Fair Unit Booth Registration (opens in January)
Scout Fair Booths
Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.
The unit leader needs to register the booth by March 31, 2018. To receive the additional 10% commission for booth/service participation, units must by March 25, 2018. Registration between March 25 - 31, 2018, receive 5% commission bonus. Register early to ensure your placement with other units from your district.
Booth Registration opens in December
Booth Set Up: Booths are set up on Friday, April 13, 2018, from 6:00 - 8:30 pm or on Saturday, April 14, 2018, from 8:00 - 10:00 am. Booth assignments will be posted on council Facebook page no later than Thursday before Scout Fair.
Booth Breakdown: Booths must be set-up by 10:00 am and remain until 3:00 pm, even if you run out of supplies. Violation of this policy may negatively impact future participation. When one unit begins to tear down early, other units follow. This is disrespectful to the participants who may not have had a chance to visit all the booths. No exceptions will be made. Place trash in receptacles before leaving. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2018.
Booth Safety Guidelines (will be updated soon) Booth Planning Ideas
Indoor Booths: Indoor booths are free, and are available in two sizes (10'x10' or 10'x20'). Booths will have drapery hung from aluminum tubing. The booths have 8' high drapery across the back and 3' high drapery on the sides. If an activity is too large for a booth, an indoor activity area can be requested (20'x20'). Indoor activity areas have twine tied to 3' high stanchions to define the area. For more information, read the safety guidelines.
Chairs can be rented for $5 each and 6-foot tables for $15; these must be pre-ordered when registering for a booth. Units may bring tables and chairs. Tables and chairs will not be available for rent the day of the event. All materials must be carried; trailers are not be allowed inside. Bring dollies or wagons to carry supplies. Electrical outlets are available for $110 per single outlet (indoor booths only). These outlets are 115 - VAC, 10 amp circuits and will not handle coffee pots or hot plates. Electricity must be ordered when signing up for a booth.
Outdoor Booths: Outdoor booths are free, and are available in one size (12'x15') on pavement. Bring sandbags to hold down canopies; stakes or spikes cannot be used on the pavement. All fires must be in elevated fireplaces. Propane is not allowed due to city regulations. Cooking areas will be designated. Bring your own chairs and tables. For more information, read the safety guidelines.
Scout Fair Booth Judging
Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:
- Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
- Outdoor cooking booths: Top Chef (awards given for Best of Show in four zones)
- Outdoor activity booths (non-food) Best Activity (first, second & third place)
Adult leaders in charge of exhibits must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) for each person attending Scout Fair.
Units can participate in Scout Fair as a service unit. Service units should be new units or very small units who do not have enough adult support to run a booth but still want to participate in Scout Fair. There are limited spots available for service units. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Service units must check-in at the council service unit booth upon arrival for assignments and to ensure credit for participation. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Service units will receive commissions from coupon book sales within 15 days of the fair if the account is closed and service verified. Cub Scouts must have one adult per Scout. Webelos Scouts must have two adults per five Scouts. Troops, teams, crews and ships must have a minimum of two adults per 10 Scouts.
Registration for Service Units opens in December
Scout Fair Dates
|January 25, 2018
||Scout Fair Kickoffs
|January 25, 2018
||Scout Fair coupon book sales begins
|March 5, 2018
||Deadline to turn-in coupon book sales for 5% bonus commission. Consult your district website for turn-in locations.
|March 29, 2018
||Deadline to turn-in coupon book sales for 3% bonus commission
|March 31, 2018
||Deadline to sign-up for a booth or as a service unit to receive 10% participation commission
||Deadline to turn-in coupon book sales for 1% bonus commission
||Deadline to turn-in coupon book sales to receive commission check at Scout Fair
|April 13, 2018
||Scout Fair set-up, 6:00 - 8:30 pm
|April 14, 2018
||Scout Fair set-up, 8:00 - 10:00 am. All booths must be set up by 10:00 am.
|April 14, 2018
||Scout Fair; deadline to receive full commissions on all sales