April 14, 2018
10:00 am - 3:00 pm
At Scout Fair, Scouts of all ages converge to showcase their Scouting skills. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area.
Visit the midway with over 90 experts representing merit badges. Enjoy live entertainment on the center stage. Watch demonstrations, interact with participating booths from our community partners...pick up free offers.
Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking.
Scout Fair is open to the public and is free; NRG parking is typically $12.
There are hundreds of activities at Scout Fair that the entire family will enjoy. Packs, troops, teams, crews, ships and posts from around the council set up interactive booths to show our community what Scouting is all about, and to share Scouting skills with fellow Scouts and Scout leaders. Booths have typically included crafts, games, rope making, orienteering, obstacle courses, first aid activities, art, hobbies, gardening, leather working, music, nature activities, outdoor cooking, rope bridges, putt-putt golf, catapults and much more. Scouts and parents work together to set-up and run the booth. For more information regarding booth registration, ideas and rules and regulations, please refer to the Scout Fair leader information. Bring comfortable walking shoes and your camera. Share your Scouting memories with us on social media and remember to tag the Sam Houston Area Council.
Plan your day to capture the many activities at Scout Fair:
- Indoor booths - Visit hundreds of fun, hands-on activities and crafts
- Outdoor booths - Sample dutch oven creations and other camp food delicacies
- Main stage - Enjoy live entertainment
- Midway - Meet Scouting’s community partners and learn fun Scout skills
- Scouting resource booths - Receive information about the council’s exciting programs
- Scout Shop - Shop for all of your Scouting needs
- Village - See the awesome Venturing program in action
- Fleet - Sea Scouts demonstrate their unique boating opportunities
Merit Badge Midway is the exciting educational component of Scout Fair designed to introduce Scouts to a variety of industries. Businesses and organizations from around the state will be sharing hands-on activities representing various merit badges that inspire Scouts to earn new merit badges, find new hobbies and maybe even future careers.
The Conservation Corner has exhibitors from a variety of local, state, and federal agencies that display information and hands-on activities related to environmental issues, animal science, and conservation. Scouts not only learn about conservation, but also have the chance to interact with exhibits featuring live reptiles, insects and other critters. Conservation Corner helps Scouts learn how to live in the outdoors and also how to preserve it for future generations.
Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Kroger, Buffalo Wild Wings, Luby's, Fuddruckers, the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before April 14, 2018. Participate at Scout Fair with a booth and earn an additional 10% commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels.
Sign up to Sell Coupon Books Scout Fair Kick-off Locations District Contact
Coupon Book Store Front Selling
Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout units have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:
- Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
- Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
- Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.
Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.
Coupon Book Booth Selling Guidelines
Kroger allows units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth selling guidelines before registering. The registration link will be posted on Facebook.
- Kroger booths will be scheduled in four-hour blocks.
- Each unit will be permitted up to four Kroger booths during the initial registration period. Units who do not follow this policy will have their registration deleted.
- Units can now register for multiple Kroger booths.
Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines.
Kroger Sign-up (opens February 15, 2018)
Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair. The unit leaders will distribute the patches to participants. Scouts who sell 15 Coupon Books will receive a super salesman patch, and can choose from many awesome prizes.
Scouts earn one Space Buck for every Coupon Book sold. Space Bucks are available in denominations of ten, five and one. If a Scout accumulates less than the 15, the points can be redeemed at the Winner’s Circle at Scout Fair only. Prizes in the Scout Fair prize brochure begin at the 15 prize point level; points expire August 31, 2018. Points do not have cash value. Combining of sales between Scouts for prizes is not allowed. Consult your district Coupon Book chair for turn-in procedures.
Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing. TA total of 10 weekly drawings will be held every Friday at 4:00 pm beginning February 3 – April 14, 2018. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes will be distributed at Scout Fair.
Council Top Sellers
The five Scouts who sell the most coupon books in the council will receive:
- 1st place – $800 Academy Sports + Outdoors gift card
- 2nd place – $600 Academy Sports + Outdoors gift card
- 3rd place – $350 Academy Sports + Outdoors gift card
Bonus Prize: 218 Level
Scouts who sell at least 218 Scout Fair Coupon Books will receive the prizes at the 218 level and special prizes:
- Camp-in Night voucher from Space Center Houston (overnight stay, two meals, hands-on activities, private tour of Johnson Space Center)
- Gifts at the Top Sellers Party at Scout Fair
There will be a special celebration for all 218 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April TBD, 2018 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is April TBD, 2018. Bonus prizes are subject to availability after April TBD, 2018, and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed.
Submit Bonus Prize Winners
Every pack, troop, team, crew, ship and post is encouraged to host a booth at Scout Fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout Leaders. The planning and teamwork involved in booth participation provides great fun and learning opportunities. Participate at Scout Fair, with a booth and earn an additional 10% commission when registered by April TBD, 2018. Turn in your funds by early bird bonus dates and earn additional commissions. The prize brochure features prizes for various sales levels. Scouts who sell at least 218 Scout Fair coupon book bonus level will receive an additional bonus TBD.
Selling Scout Fair coupon books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to earn their own way. Each coupon book sells for only $10 but offers $100's in savings. When Scouts sell 15 or more coupon books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair coupon book prize brochure. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, with funds turned in on or before April 14, 2018.
A variety of resources are available for leaders:
Scout Fair Kick-off Locations District Contact Coupon Books Resources Contacts
Every pack, troop, crew, ship, and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair with a booth earn an additional 10% commission on Scout Fair coupon book sales. Units must register for a booth by March 31, 2018.
Scout Fair Unit Booth Registration (opens in January)
Scout Fair Booths
Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.
The unit leader needs to register the booth by March 31, 2018. To receive the additional 10% commission for booth participation, units must by March 25, 2018. Registration between March 25 - 31, 2018, receive 5% commission bonus. Register early to ensure your placement with other units from your district.
Booth Registration opens in December
Booth Set Up: Booths are set up on Saturday, April 14, 2018, from 8:00 - 10:00 am. Booth assignments will be posted on council Facebook page no later than Thursday before Scout Fair.
Booth Breakdown: Booths must be set-up by 10:00 am and remain until 3:00 pm, even if you run out of supplies. When one unit begins to tear down early, other units follow. This is disrespectful to the participants who may not have had a chance to visit all the booths. No exceptions will be made. Place trash in receptacles before leaving. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2018.
Booth Safety Guidelines (will be updated soon) Booth Planning Ideas
Indoor Booths: Indoor booths are free, and are available in two sizes (10'x10' or 10'x20'). Booths will have drapery hung from aluminum tubing. The booths have 8' high drapery across the back and 3' high drapery on the sides. If an activity is too large for a booth, an indoor activity area can be requested (20'x20'). Indoor activity areas have twine tied to 3' high stanchions to define the area. For more information, read the safety guidelines.
Chairs can be rented for $5 each and 6-foot tables for $15; these must be pre-ordered when registering for a booth. Units may bring tables and chairs. Tables and chairs will not be available for rent the day of the event. All materials must be carried; trailers are not be allowed inside. Bring dollies or wagons to carry supplies. Electrical outlets are available for $110 per single outlet (indoor booths only). These outlets are 115 - VAC, 10 amp circuits and will not handle coffee pots or hot plates. Electricity must be ordered when signing up for a booth.
Outdoor Booths: Outdoor booths are free, and are available in one size (12'x15') on the pavement. Bring sandbags to hold down canopies; stakes or spikes cannot be used on the pavement. All fires must be in elevated fireplaces. Cooking areas will be designated. Bring your own chairs and tables. For more information, read the safety guidelines.
Scout Fair Booth Judging
Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:
- Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
- Outdoor cooking booths: Top Chef (awards given for Best of Show in four zones)
- Outdoor activity booths (non-food) Best Activity (first, second & third place)
Adult leaders in charge of exhibits must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) for each person attending Scout Fair.
Scout Fair Dates
|January 25, 2018
||Scout Fair Kickoffs
|January 25, 2018
||Scout Fair coupon book sales begins
|March 5, 2018
||Deadline to turn-in coupon book sales for 5% bonus commission. Consult your district website for turn-in locations.
|March 29, 2018
||Deadline to turn-in coupon book sales for 3% bonus commission
|March 31, 2018
||Deadline to sign-up for a booth to receive 10% participation commission
|April 5, 2018
||Deadline to turn-in coupon book sales for 1% bonus commission
||Deadline to turn-in coupon book sales to receive commission check at Scout Fair
|April 14, 2018
||Scout Fair set-up, 8:00 - 10:00 am. All booths must be set up by 10:00 am.
|April 14, 2018
||Scout Fair, 10:00 am - 3:00 pm; deadline to receive full commissions on all sales
||Scout Fair tear-down, no earlier than 3:00 pm
Scout Fair Kick-off (coming soon)
- Scout Fair Kickoff Meeting presentation slides in .pdf (in PowerPoint)
Scout Fair Prizes / Coupon Book Forms
Scout Fair Coupon Book Booth
Scout Fair Booth (coming soon)
2018 Scout Fair
April 14, 2018 | 10:00 am - 3:00 pm
The Sam Houston Area Council, Boy Scouts of America is hosting Scout Fair on April 14, 2018. Scout Fair is free of charge and open to the public. Scouts of all ages converge to showcase their Scouting skills. Families will enjoy visiting hundreds of interactive booths. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Enjoy live entertainment on the center stage. Watch demonstrations, and interact with booths from our community partners...pick up free offers. The kids will enjoy many fun activities and crafts. Bring comfortable shoes and your camera. The event is being held at NRG Arena from 10:00 am – 3:00 pm; NRG parking is typically $12.
El Consejo del Área de Houston Sam, Boy Scouts of America está organizando la Feria Scout, el 14 de abril de 2018. Feria Scout es gratis y abierto al público. Scouts de todas las edades convergen para mostrar sus habilidades de scouts. Las familias disfrutarán visitando cientos de puestos interactivos. Traten las sorprendentes creaciones del horno holandés y otras delicias en el área de cocinar al aire libre. Disfruten de entretenimiento en vivo y demostraciones de nuestros socios de la comunidad...include do las ofertas gratis. Los niños podrán disfrutar de muchas actividades divertidas y artesanías. Traigan zapatos cómodos y su cámara. El evento se llevara a cabo en NRG Arena de 10:00 am - 3:00 pm. Se aplican cargos de aparcamiento en la zona.
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