Winter Camp

 
 
Winter Camp 

Winter camp is a wonderful opportunity for troops to camp and Scouts to earn merit badges. 

Winter Camp 

Winter camp is a wonderful opportunity for troops to camp and Scouts to earn merit badges. 

Brotherhood Walk

Order of the Arrow member? After six months of service as an Ordeal member and after fulfilling certain requirements, a member may take part in the Brotherhood ceremony, which places further emphasis on the ideals of Scouting and the Order. Completion of this ceremony signifies full membership in the Order of the Arrow.

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December 26-31, 2021

2020 Camp Strake Rd. 
Coldspring, TX 77331

(for driving GPS use Latitude and Longitude: 30.608901, -95.230270)

Winter camp is a wonderful opportunity for troops to camp and Scouts to earn merit badges. Merit badge classes are taught by Scouters with real-life experiences in the field. Winter camp is held at Camp Strake, a first-class and state-of-the-art facility for Scouts and their leaders. Over 60 merit badge classes are offered, including many merit badges that are not normally offered at summer camp.

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Registration

The cost for each Scout to attend winter camp is $295. Each troop must pay a $295 deposit upon registration. In addition, to secure spots for individual Scouts, the troop must pay a deposit of $125 per Scout by October 31st. Troops registering after this deadline need to pay the deposit for each Scout at the time of registration. This deposit may be transferred to another Scout in the same troop but is not refundable. All youth must be registered members of the Boy Scouts of America (BSA).

Troop Registration​

Fee Schedule Due Date Cost
Deposit Initial registration $300
Individual Scout deposit October 31st $125
Scout balance (late fee begins 12/2) December 1st $170
Adult fee (first two adults are free) December 1st $150
Staff   Free
Troop Registration
(participants and leaders)
Staff Application
(one adult for every six youth)
Adult in Camp Compliance Form*
(every adult must complete between Oct.-Dec.)

*Adult in Camp Compliance (Criminal Background Check): The state of Texas requires that the council conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance form a minimum of 30 days before camp, to allow sufficient time for the background checks to be completed. 
 
Merit Badges (will be available around Oct 1st)
2020 MB Selection Form
(optional unit resource)
Merit Badge Schedule How to Select Merit Badges

Trading Post
Pre-order winter camp short-sleeve t-shirts, long-sleeve t-shirts, sweatshirts, and hats. Orders are due by 12/13/21.

 Trading Post Pre-order
(opens in September)

Edit Registration / Reports    
How to Edit a Registration  How to Pull Reports  How to Make a Payment

Special Diets
If a participant has special dietary requirements or food allergies, notify the camp staff during registration. In addition, the special diet request form has to be completed by the parent guardian or adult participant at least three weeks before the first day of camp. For more information, refer to the Meals section of the Leader's Guide.

 Special Diet Request Form

Adult Leadership

Troops must provide one staff member for every six Scouts attending winter camp. Each troop is allowed to register up to two adult leaders at no cost. All additional leaders are $150 per adult. All adults attending camp must be registered members of BSA.

Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. (Youth Protection and Barriers to Abuse FAQs)

In addition to being included in the troop registration, the winter camp staff also register individuallyAdults serving on staff are not be charged a fee. 

Deadline for Outstanding Balances

All outstanding fees must be paid on or before December 1st. Any troops not paying the full balance by that date risks having their registration canceled and all deposits being forfeited.

Camperships

A limited number of camperships are available each year for Scouts who have severe financial hardships. Troops should encourage Scouts to earn their own way through unit fundraisers. Campership applications are due by October 15th.

Campership Application

Informational Meeting  |  December 1, 2021  |   6:00 - 8:00 pm

All winter camp staff and at least one leader from each unit, preferably the acting winter camp Scoutmaster, are to attend the informational meeting. Critical information about winter camp will be provided and questions answered. The meeting is held at the Cockrell Scout Center (2225 North Loop West, Houston, Texas 77008).

Work Weekend  |  December 11, 2021  |   8:00 am - 1:00 pm

Winter camp staff are to help set up camp during the staff work weekend held at Camp Strake. Unit leaders are also encouraged to attend.

Refund Policy

The council refund policy can be found at www.shac.org/refund.

One of the many unique aspects of winter camp is that the entire staff is composed of volunteers. Dedicated volunteers take time away from work and their families in order to provide an outstanding program for the hundreds of Scouts who attend camp each year. Over 250 staff members are needed to provide the best possible program for the Scouts. Staff positions include serving as a merit badge counselor, service crew member or camp commissioner. Volunteers are also needed to help in the dining hall, trading post, quartermaster store, business office, and program areas. 

In order to be able to provide adequate staff for our camp, all troops attending winter camp to have at least one person from that troop on our staff for every six Scouts registered for camp, or any portion thereof. For example, if a troop is bringing just four Scouts to camp, they need one person from the troop to serve on staff for winter camp. If a troop is bringing eight Scouts to camp, two people must serve on staff. For troops bringing up to 12 Scouts, this shouldn’t pose a major issue, as each troop should be bringing at least two adults to camp to meet two-deep leadership requirements. Rest assured that any adult leader who agrees to staff at winter camp will not have their ability to supervise and advise their troop adversely affected. The greatest need for most staffers is during times when most Scouts are busy at merit badge classes or enjoying activity period.

Prospective staff members must be at least 15 years of age (certain staff positions have more stringent age requirements). Interested persons may apply for staff. Applications are approved by the camp director and must be submitted on or before November 15th.

Adult Staff Registration

Adult staff (ages 18 or older on December 31st) need to register online (steps 1 and 2), and then turn-in the following forms at the winter camp staff meeting or on the first day of camp.

Registration is a two-step process:

                                  Step 1: Staff Application     Step 2: Adult in Camp Compliance Form

Step 2: The state of Texas requires that the council conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending winter camp must submit an Adult in Camp Compliance form on or before December 1st, to allow sufficient time for the background checks to be completed. 

Youth Staff Registration

Youth staff (younger than age 18 on December 31st) need to complete a staff application, and then submit the following forms to the camp registrar during early check-in date for camp:

                     Staff Application
Opens in September
                                                                              

Youth under age 18 can not drive to camp.

Informational Meeting  |  December 1, 2021  |   6:00 - 8:00 pm

All winter camp staff and at least one leader from each unit, preferably the acting winter camp Scoutmaster, are to attend the informational meeting. Critical information about winter camp will be provided and questions answered. The meeting is held at the Cockrell Scout Center (2225 North Loop West, Houston, Texas 77008).

Work Weekend  |  December 11, 2021  |   8:00 am - 1:00 pm

Winter camp staff are to help set up camp during the staff work weekend held at Camp Strake. Unit leaders are also encouraged to attend.

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Scouts are expected to strive to achieve the above aims while living the principles of the Scout Oath and Law.

 

Participant Packing List

BSA Annual Health and Medical Record (part A, B, C) signed by a physician on or after 1/1/2021.
Clothing
  • Field uniform (Scout uniform) and belt 
  • Activity uniform (Scout t-shirts) (5) 
  • Clothing appropriate for weather
  • Long sleeve shirts (2 to 4) 
  • Socks (4 or 5 pair) 
  • Pants (2 to 4 pair) 
  • Shoes (closed-toe) or hiking boots 
  • Cap or hat 
  • Underwear (5) 
  • Pajamas or sleeping clothes (wool, polypropylene or polyester, never cotton!), hat and clean socks for sleeping
  • Rain gear (pants and jacket) 
  • Winter coat 
  • Work gloves 
  • Dirty clothes bag 
Camping Gear
  • Tent (check with Scoutmaster)
  • Sleeping bag (1 or 2), blankets, sheet 
  • Pillow 
  • Cot or pad or air mattress
  • Personal first aid kit 
  • Flashlight and extra batteries 
  • Water bottle - marked with name and troop #
  • Water bottle clip to attach water bottle to belt loop or backpack
  • Sports drink powder packs for water bottles (not energy drinks)
  • Backpack  
  • Portable chair or camp stool 
  • Pocket knife and Totin' Chip
  • Lockable storage container, recommended to keep clothes dry, available at big box stores)

Scouts (ages 14+) enrolled in the High Adventure program have additional items to bring. See the High Adventure section under Program.

Personal Items
  • Towels and washcloth 
  • Soap and shampoo 
  • Toothbrush and toothpaste 
  • Comb, brush, mirror
  • Flashlight and extra batteries 
  • Personal medications: prescriptions (listed on medical form) and over-the-counter, in original containers
  • Insect repellent (non-aerosol) 
Program Items
Optional
  • Thermal underwear (pants and shirt), polypropylene or polyester, not cotton 
  • Spending money for trading post 
  • Nontoxic, noncombustible, environmentally friendly hand warmers
  • Backup phone battery, rechargeable fully charged
  • Mosquito netting  
  • Book of Faith
  • Camera 
  • Frisbee (for Frisbee golf course), football, soccer ball, kickball
  • Fishing pole (bass, sunfish, bluegill) and bait (worms, corn, jigs, spinnerbaits, crankbaits, topwater lures); hooks must be barbless; catch and release only
*Mark all items with name and troop number.  Electricity is limited.

Don’t Bring: Valuables, electronics (e.g., iPad), fireworks, sheath or hunting knives, pets, hammocks, personal firearms and ammunition, jewelry, personal bows and arrows, fuel-burning hand warmers 

Personal Possessions

Camp is an outdoor experience. A Scout misses a full outdoor experience by electronic devices. Personal items such as electronic games, phones, CD players, MP3 players, etc. should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables while an adult is not in the campsite. All items must be permanently marked with Scout's name and troop number. No adult or Scout should ever leave any electronic device unattended while charging anywhere at camp.

Winter Camping Tips

Participants are expected to come to camp prepared for variable weather. Although temperatures average between 40 to 60 degrees during winter camp, temperatures have been known to dip as low as 19 degrees and rise as high as 80 degrees.

Sources: Winter camping tips and tricks to help you enjoy the fourth season, Eight essentials for staying warm while cold-weather campingOutdoor Smarts: How to Keep Warm in Camping's Fourth Season; How to Stay Warm With the Right Winter Gear

Dressing for the cold. When dressing for cold weather, focus on a layering system including the three Ws: wicking, warmth and wind. Your base layer should be wicking (like an athletic shirt), an insulating layer should be warming (like fleece or wool) and an exterior layer should block the wind. Use clothing you have, focusing on the right combination of fabrics.

• Wicking Layer or Base. Also commonly known as long underwear, the base layer is worn closest to your skin. Its main job is to wick away sweat and moisture so your skin stays dry. Wear it relatively tight to the skin and use only wool or synthetic base layers. Never use cotton because it will not keep you warm once it’s wet, whether from sweat or precipitation. These base layers come in various weights, from heavy for frigid conditions to lightweight for warmer temps and activities that cause a lot of sweating, such as strenuous hiking and cross-country skiing. It’s a good idea to have one extra pair of base layers to change into every night at camp.

• Warmth Layer or Insulation. The insulation layer is worn atop the base layer and is designed to provide the majority of your insulation. It should be made of fleece, wool, down or synthetic insulation and can be a pullover, zip-up jacket or vest, depending on how much insulation you need.

• Windproofing Layer or Shell. The outermost layer, the shell jacket and pants protect you from wind and wet conditions. There are two types of shells: the hard shell is a lightweight layer that’s windproof and waterproof, capable of handling heavy rain and very wet conditions; a softshell is made of a more flexible, soft-faced material that’s windproof yet highly breathable, and water-resistant enough to protect you against everything except a heavy downpour.

Mittens. Mittens are warmer than gloves. If insulated mittens get wet, they stay that way. Wool mitts worn inside leather or nylon shells are removable for faster drying. Wool gloves are needed for dexterity when cooking.

Sleeping. Be sure to change into dry clothes for sleeping — moisture retained in field clothes will cause chilling. For overnight warmth, wear wool, polypropylene or polyester (never cotton!) long johns, socks and a balaclava to bed. Place a scarf across your neck to seal drafts.

Sleeping bags. Two sleeping bags — one placed inside the other — should provide enough warmth down to about zero degrees. If you don’t have a closed-cell foam pad to use as a sleeping mat, try half-inch-thick foam carpet padding.

Ground cloth. In warmer months, a plastic ground cloth should be used inside your tent to stay dry. However, in winter, use the ground cloth beneath your tent to keep it from freezing to the ground.

Toes cold? Put on a hat. Your body loses up to half of its total heat in 40-degree temperatures. So, when it’s below freezing and your head is uncovered, you could be radiating more than three-fourths of your overall body heat from your head.

Baggy clothes are back in style at least in the freezing-cold wilderness. Your body heats itself most efficiently when it’s enveloped in a layer of warm air. If your clothes are too tight, you’re strangling the cold right out of your body. Dressing in loose layers helps aid this convection layer of air. Tight clothes or too-tight boots can also restrict blood flow.

The three W’s. Every cold-weather camper needs to dress for the occasion. You’ll need a wicking layer (long underwear), a “warm” layer (fleece) and a “wind” layer (waterproof shell).

Stay hydrated. In winter, you may not be aware of how much you’re sweating. A gulp of ice-cold water is hardly appetizing, but it is important to keep drinking. Hot drinks and soup are a great way to replenish liquids, electrolytes, and heat. Keep extra tea bags on hand, as well as bouillon cubes, and hand out hot drinks liberally, especially at the end of the day when energy is low.

Personal Possessions

Camp is an outdoor experience. A Scout is cheated out of a full outdoor experience by electronic devices. Personal items such as electronic games, iPads should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables, while an adult is not in the campsite. All items are to be permanently marked with Scout's name and troop number. Scouts should not leave any electronic device unattended while charging anywhere at camp. 

Camp Program 

Learn more about the exciting program and merit badges begin offered at winter camp.

Camp Program

Special Accommodations 

If a Scout requires any special accommodations, let your unit leader know when selecting merit badge classes. The unit leader will notify the camp staff using the online registration system of any requests when registering Scouts for their merit badge classes. The camp staff will do whatever they can to accommodate. For more information about special accommodations, see the Health, Medical and Safety Issues section of the Leader's Guide.

Dietary Restrictions

If a Scout has special dietary requirements or food allergies, let your unit leader know when selecting merit badge classes. The unit leader will notify the camp staff using the online registration system of any requests. In addition, the special diet request form has to be completed at least three weeks before the first day of camp. For more information about dietary accommodations, see the Meals section of the Leader's Guide.

 Special Diet Request Form

BSA Annual Health and Medical Record

All winter camp participants must have a completed BSA Annual Health and Medical Record consisting of Parts A, B and C. The form must be completed in its entirety and must contain all applicable signatures. The form must be completely filled out and signed by a physician. Medical forms are only current for one year and must not expire before the last day of winter camp.

BSA Health and Medical Record

Based on incomplete forms we have seen in the past, the following are the most common errors or omissions made on the BSA Annual Health and Medical Record submitted:

  • Part A immunizations. Please complete the form rather than attaching an immunization record alone.
  • Part B signed by an adult or guardian. In order to be able to treat youth in camp for more than immediate life-threatening conditions, our medical staff must have signed consent of a parent or guardian of a youth as contained in Part B. Be sure to check (Yes or No) on Part B2 whether non-prescription (over-the-counter) medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp.
  • Part C signed by a physician. The physician’s examination must have been completed since January 1st. Updated Part C’s will not be accepted, even if signed by the physician. Therefore, ensure that the physician completing Part C dates the form when signing.
  • Use a current form. To ensure you are using the correct form, use the form available at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

 

Prescription and Over-the-Counter Medication

Scouts who require medication should bring enough of the medication to last the entire week. Be sure to check (Yes or No) on Part B2 of the BSA Annual Health and Medical Record whether non-prescription (over-the-counter) medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp. For more information, see the Medical Issues section of the Leader's Guide.

Scouts and adults who require medication should bring enough of the medication to last throughout camp, but only the amount of medication needed at camp. If requested, pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home.

The taking of prescription medication and over-the-counter (OTC) is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered.

Buddy System

All Scouts should adhere to the buddy system throughout the camp. No Scout should ever be found wandering through camp alone. We recognize that this can be difficult if the Scout has not scheduled classes with fellow members of their troop. We encourage troops to attempt to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise.

Youth Leaving and Returning

Parents are encouraged to allow Scout to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their troop. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s BSA Annual Health and Medical Record. Please ensure that parents in your troop have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s troop registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the winter camp office and receiving a ticket which will be taken by security just before you reach the exit of the camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their troop from their camp commissioner once they have successfully checked out.

Nonparticipants in Camp

For liability reasons, unregistered youth, younger siblings or friends, that are not registered as a member of the Boy Scout of America in a troop, crew or ship are not allowed to participate in camp programs. 

Lost and Found

If any lost items are found, they should be turned in at the winter camp office as soon as is reasonably possible. Likewise, if anyone from your troop has lost an item while at winter damp, check with the winter camp office to determine if it has been returned there.

Lost items will be kept in the winter camp office through the end of winter camp. After winter camp, the camp director will dispose of the items left at camp (e.g., donated to a non-profit organization, returned to the council office, thrown in the trash). The council, nor its staff, shall be held responsible for any lost items.

Do not bring valuables to camp. To assist in returning items to their rightful owner, please ensure that all items brought to camp has the owner’s name and troop number marked on them.

Trading Post

The trading post is located in the camp headquarters building and is stocked with merit badge pamphlets, t-shirts, Scouting literature, handicraft supplies, camp patches, mugs, camping equipment, cold drinks, ice cream, and candy. The trading posts accept cash, checks, and credit cards (Master Card, Visa, American Express, and Discover). 

Illegal Substances 

Smoking or vaping by youth at any Scouting event will not be tolerated. If a youth is caught smoking at winter camp, the youth’s parents or guardians will be contacted by phone and shall be required to pick the youth up from camp immediately. The consumption, possession or use of alcohol or illegal drugs or controlled substances at camp is not permitted. All local, state, and federal laws will be followed when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Questions

Parents of campers should contact their troop leaders with questions about winter camp. Many of the adult leaders attending winter camp are quite experienced and can answer questions.

Advancement

Merit Badges

The highlight of any camp is the program offered at that camp. In addition to numerous merit badge classes offered at winter camp, there is an energetic program staff that is dedicated entirely to planning great activities all week long.

Dozens of different merit badges will be offered including many the Eagle Scout required merit badges.

Best of all, many of our merit badges are taught by adults with decades of experience in the field the merit badge aims to cover. 

Class periods will be scheduled for Scouts to earn merit badges, work on skills toward the trail to First Class rank or participate in an activity period.

Some classes have extremely limited space due to facilities or equipment (e.g., rifle shooting, shotgun shooting, archery, and welding). Please do not sign up a Scout for a merit badge that they have already started with another counselor or that they have already earned. This is unfair to other Scouts who wish to begin the process of earning the merit badge at winter camp.

In many cases, the merit badges cannot be completed during camp. For example, the Personal Management Merit Badge requires the Scout to develop and maintain a budget for three months. Scouts will receive partial credit for any merit badge showing the requirements they completed. Troops should plan their program to help their Scouts complete the merit badges after camp.

Please keep in mind that, on occasion, merit badge classes may need to be canceled based on lack of interest or due to unavailability of merit badge instructors. Scouts should be flexible in their goals for earning merit badges while at winter camp. While it is rare that we must cancel a class, it has happened.

Once a merit badge class is full, Scouts will not be allowed to register for the class. An Application for Merit Badges (blue cards) is not required; after camp, all of the completed requirements will be posted directly into Scoutbook. All fees associated with the merit badge program are included in the individual camp fee. No additional fees for program materials will be charged. 

    Merit Badges and Prerequisites

Merit Badge Add/Drop

The Scoutmaster or designee should advise Scouts before selecting merit badges. Class sizes are limited. Merit badges can be added or dropped online until December TBD, 2021. The unit leader that registered the unit will need to log in to Doubleknot to make class changes. Refer to the emailed registration receipt for login information. Only classes that have space available appear in the online registration system.

The unit leader can log in to the registration system to pull reports of class schedules and advancements completed at camp.

After the merit badge registration system closes, changes can only be made at the winter camp office on December 26th before 5:00 pm. The following rules will apply:

  • Only one form may be turned in per unit.
  • The form must be signed by the acting Scoutmaster for the troop
  • The form must be filled out completely.
  • Schedules will not be reprinted for troops making changes in camp.
  • No changes will be accepted after 5:00 pm on December 26th.

Merit badge instructors are advised not to allow any Scouts to take their class unless they are listed on the roster.

Select / Edit Merit Badge Classes

Rank Emphasis

For Scouts working on requirements toward Tenderfoot, Second Class or First Class ranks, classes designed to teach Scouts the skills necessary to complete these requirements are available. The counselors will not sign off on the requirements, as that is left to the troop Scoutmaster and/or those the Scoutmaster has designated as adult leaders permitted to sign off on rank advancement requirements. Instead, the classes are there to merely teach basic Scoutcraft skills needed to advance in these initial ranks.

Classes are scheduled in such a manner that Scouts working toward Tenderfoot, Second Class or First Class will also have an opportunity to take at least one or two merit badges.

Scout Attendance and Merit Badge Completion

The unit leader that registered the unit can log in to Doubleknot to pull reports and review advancements completed during camp. The winter camp merit badge counselors will input advancements completed in the evenings during free time. 

On December 29th, Scoutmasters will be given a report for their Scouts that shows daily attendance and progress on their merit badge completion. Any incorrect information should be discussed directly with their merit badge counselor

Please resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help you during camp.

How to Pull Reports

Additional Programs

Every day there will be a separate meeting for Scoutmasters and senior patrol leaders. These meetings are important to get updates to the daily schedule and to discuss any opportunities for improvement to the camp or program.

Field Activities

Winter camp isn’t all merit badges and rank advancement. The dedicated program staff has planned an outstanding array of field activities for Scouts to participate in during their activity period (e.g., dodgeball, ultimate, volleyball).

In addition, an activity tent will have a variety of board games and card games with other Scouts. A geocaching challenge will be held daily with a hint included in the daily newsletter.

Interfaith Worship Service

The Scout Law teaches, “A Scout is reverent. A Scout is reverent toward God. They are faithful in their religious duties. They respect the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. An interfaith service will be held on December 28th

Order of the Arrow (OA)

Colonneh Lodge is the Sam Houston Area Council's Order of the Arrow Lodge. The lodge helps the council provide a quality Scouting program through recognition of Scouting spirit and performance, youth leadership development, service to the council camps and camping program, service to the district and council programs, service to the community, and enhanced membership tenure. Though the years, Colonneh Lodge Arrowmen have provided thousands of hours of service to the council’s camping properties. As you look around Camp Strake, you will ample evidence of the work lodge members have performed during Ordeals and Service Weekends.

The Order of the Arrow is the national honor society of the Boy Scouts of America. The Order of the Arrow (OA) has recognized Scouts and Scouters who best exemplify the Scout Oath and Law in their daily lives. This recognition provides encouragement for others to live these ideals as well. Arrowmen are known for maintaining camping traditions and spirit, promoting year-round and long-term resident camping, developing leaders, and providing cheerful service to others. OA service, activities, adventures, and training for youth and adults are models of quality leadership development and programming that enrich, support and help to extend Scouting to America's youth. Order of the Arrow members are able to participate in exclusive lodgesectionregional and national events and special high adventure treks. For more information, contact your chapter.

Learn More about the Order of the Arrow

OA Brotherhood Ceremony

At winter camp, Arrowmen who are members of Colonneh Lodge, and who have served their troops for at least six months since their Ordeal ceremony, will have the opportunity to seal their membership in the Order of the Arrow by completing a Brotherhood ceremony. The Brotherhood ceremony will take place on the evening of December 28th. Announcements will be made in camp concerning the time and location of the Brotherhood walk and talk, as well as the time for the Brotherhood ceremony that evening.

Any interested Arrowmen should sign up for the Brotherhood ceremony using the form will be posted at oa.shac.org on the home page a few weeks before winter camp. Arrowmen seeking Brotherhood membership should also ensure that their dues are current with Colonneh Lodge, as that is a requirement of achieving Brotherhood membership.

As a celebration of the importance of Order of the Arrow to our Scout camps, and to celebrate those Arrowmen who are furthering their commitment to their troops through sealing their Brotherhood membership in the Order of the Arrow, all Arrowmen are encouraged to wear their OA sash with their uniform to evening assembly and at dinner on December 28th. Any Arrowmen who are Brotherhood or Vigil members are also welcome and encouraged to attend the Brotherhood ceremony that evening to welcome those Arrowmen who seek to strengthen the ties of brotherhood by sealing their membership. 

Learn More about Brotherhood        Pay Lodge Dues

OA Cracker Barrel (December 26th & 28th)

All Order of the Arrow members are invited to a cracker barrel on December 26th and December 28th. The cracker barrel on December 26th will take place immediately after the leader's meeting, and the cracker barrel on December 28th will take place immediately following the Brotherhood Ceremony. Come on out and support your fellow Arrowmen!

OA Camp Schedule

Day Time Activity Location
Dec 26th TBD Cracker Barrel TBD
Dec 28th   Arrowmen are encouraged to wear their OA sash with their uniform during dinner.  
4:30 pm Brotherhood ceremony check-in  Check-in Building
TBD Brotherhood ceremony TBD
TBD Cracker Barrel TBD

Evening Activities

Game Night (December 27th)

Game Night isn’t just about being entertained by our program staff and your fellow Scouts – it’s also a competition to show which troop has the best skills at games!

Movie Night (December 28th)

Make your way to the dining hall for some entertainment and watch a movie on the big screen! In addition to a great movie chosen by our staff, participants will also enjoy some great movie theater snacks.

Theme Night (December 29th)

Everyone will gather in the sports field for a theme night party. This is always the most popular event at winter camp, as it involves a number of competitions and activities. Just follow the music from our very powerful sound system to the festivities!

Participants are encouraged to wear creative costumes based on the winter camp theme and think of a variety of personalities, situations and reenactments to inspire.

Competition awards for first, second and third place will be announced at closing campfire:

  • Costume Competition – Scouts wishing to participate should come prepared with a weather-appropriate costume based on the theme. Scouts are encouraged to use their imagination to determine how best to fit costumes to the theme. This is an individual competition. While troops are welcome to coordinate their costumes, such coordination shall not be taken into account in judging the costumes for prizes. Real weapons are not allowed; plastic toy weapons are fine as long as they have the orange safety tip.
  • Patrol/Troop Flag Competition – Come prepared to design a troop or patrol flag based on the theme.
  • Patrol/Troop Design Competition –  Troops or patrols are encouraged to build an object at camp using materials on hand based on the theme.
  • Scoutmaster Cookoff – This is a competition for the adult leaders in camp. The acting Scoutmaster, with the assistance of any willing adults from their troop, may choose to test their outdoor culinary skills to produce the best dish. Dishes will be judged starting at 8:30 pm sharp at the dining hall, so come prepared to serve your dish to the panel of judges. The identity of the judges will be kept secret until the judging begins. Dishes will be judged based on taste, aroma, appearance, creativity, and relation to the theme.

Shooting Sports Competition (December 28-29th)

A shooting sports competition is tentatively scheduled. Information and rules will be during provided. Awards for winning units will be presented at the closing campfire.

Closing Campfire (December 30th)

What better way to cap off a week of winter camp than to come together around a campfire for an evening of songs, skits, awards presentation. 

Troop Recognition

In addition to the awards that a troop and advancement that Scouts may earn at camp, there are various opportunities for additional recognition during winter camp.

Iceberg Award

The Iceberg Award is an annual tradition and can be earned by troops that participate in various activities such as service projects, serving as color guard, leading the camp in prayer during assemblies, and performing duties assigned by the camp commissioner. A troop receiving the Iceberg Award has exemplified Scout Spirit and contributed to making winter camp a better place for everyone. Details will be provided by the camp commissioner during camp.

Patch Segments

For over 20 years, winter camp has had unique patch segments. The segments will add uniqueness to the winter camp patch. Scouts and Scouters are encouraged to earn the various patches to augment the event patch.

  • Iceberg – all members of a troop earning the Iceberg Award will receive this segment
  • Service – all members of a troop earning the Service Award will receive this segment
  • Theme – any Scout completing in theme night will earn this segment based on this year’s theme

Winter Camper Award

Although not part of the winter camp program, it is possible for participants to earn the SHAC Winter Camper Patch while at winter camp if the weather cooperates! Registered Scouts and leaders can qualify for the winter camper patch when they have camped three days and two nights in temperatures of 42.5° or less. Official temperatures reached during camp will be provided in the unit checkout packet. Patches are ordered online.

Order Winter Camp Patches

Unit Leader Informational Meeting

December 1, 2021   |   6:00 - 8:00 pm

All units should send at least one leader, preferably the acting winter camp Scoutmaster to the informational meeting. Critical information about camp will be provided and questions answered. The meeting is held at the Cockrell Scout Center, which is located at 2225 North Loop West, Houston, Texas 77008. 

Campsites

Google Map   Campsite Assignments - (posted in December)

Campsites are nestled in shaded areas throughout the camp. Each campsite will have picnic tables and a covered pavilion. Each troop will be assigned to one of the campsites prior to arrival at Camp Strake.

All campsites will be single-gender units. Brother and sister units will not be allowed to share a campsite, please make sure that your unit has the appropriate two-deep leadership for each unit prior to registering and attending.

The camp commissioner will campsite assignments based on troop; multiple troops shares a campsite. Requests for specific campsites can be made in advance, but there are no guarantees that the request can be accommodated. Generators of any type are not permitted. The pavilions located in each campsite have electricity. Shower houses are located along the main campsite road and are shared by three or four campsites. Each stall in the shower houses is ADA compliant and has a toilet, sink, and shower facility. There are no gender-specific stalls in these shower houses. 

 

Recommended Troop Equipment

Patrol Equipment
Camp Leaders
    Scoutmaster Handbook
  • Cash box
  • Alarm clock
  • Folding chair and table
  • Bulletin Board: 
    • Camp roster 
    • Troop duty roster 
    • Scout schedules 
    • Push pins
Unit Equipment
  • Troop sign (should include troop number) 
  • Troop flag 
  • US flag 
  • Twine and poles for lashing 
  • Lanterns 
  • Matches/lighters 
  • Dining fly(s), optional
  • Rope 
  • Tents, poles & stakes* 
  • Five-gallon water buckets (with lids) 
  • Ice chests, optional
  • Trash
  • Lockable storage container 
  • Troop first aid kit 
  • Compass 
  • Service project gear: shovels, rakes, hoes, bow saws, loppers,
    hammers
  • Firewood (if no burn ban) 

Paperwork: 

  • BSA Annual Health and Medical Record (part A, B, C) signed by a physician on or after 1/1/2021 for every participant
  • Copy of insurance card for every participant
  • Copy of unit roster printed from my.Scouting.org. (to verify BSA membership)
  • List of Scouts who have been in the Order of the Arrow for more than six months (eligible for Brotherhood).
  • Ensure every adult (age 18+) submitted an Adult in Camp Compliance form at least 30 days before camp. 

Health, Medical and Safety Issues

Health Lodge

The Health Lodge is located in the Headquarters Building. The Health Lodge at camp is available 24 hours a day and is prepared to handle minor injuries and illnesses. The buddy system should be followed at all times.

For minor injury or illness bring the Scout/adult to the Health Lodge for treatment. The waiting area for the health lodge is on the porch area just outside the building near the entrance to the health lodge. A screening will be conducted on the porch before any person is brought into the lodge for treatment.

For a major injury (broken bones, unconsciousness, unsure), send a runner to the Health Lodge and medical staff will come to the Scout or adult. Please do not move a Scout or adult with a major injury! Any emergency that cannot be treated at the health lodge will be referred to a local hospital or doctor’s clinic. The unit leader or assistant will transport the patient to the outside medical facility. In the event of a medical emergency, report to the health lodge at the camp headquarters building.

  • If the camp medics are not in the office, there is a whiteboard near the door that will advise how to reach them.
  • Every Scout and adult who attends camp MUST have an annual BSA Annual Health and Medical Record completed within the last 12 months prior to attending camp. A copy of your health record will be turned in during check-in at camp.
  • There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, they will either have to secure one from an area doctor at their expense or they will have to return home at their expense.
  • The camp reserves the right to refuse admittance to a Scout who, in the opinion of the camp health officer and the camp director, has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense.

Hospital or Doctor Treatment

Should any participant at Camp Strake require medical treatment beyond the first-aid capabilities provided by camp staff at the health lodge, they will be evacuated to the nearest medical treatment facility. Special arrangements for treatment of more serious cases have been made with physicians and hospitals at the nearest hospital, Conroe Regional Medical Center, 504 Medical Center Blvd, Conroe, TX. If such treatment is required, the camper's parent(s) will be notified by telephone, and their desires concerning further treatment will be respected.

In the event that a camper requires the attention of a doctor or the services of a hospital, the following procedure must be followed:

  1. The responsibility of the unit leadership is to provide transportation for unit member(s) requiring services from a doctor or hospital.
  2. One adult leader from the unit will accompany the unit member(s) requiring services from a doctor or hospital and is asked to carry insurance forms in for completion. He must obtain the individual's health record from the health officer before going to the doctor or hospital.
  3. Parent(s) or guardian(s) will be immediately notified by the winter camp health officer of any serious illness or injury. If parents will not be at home during the week of camp, have them advise you where they can be located.
  4. The camp will provide transportation ONLY when a unit has none available.
  5. Directions to doctor's offices and hospitals will be available at the health lodge.
  6. All cases requiring outside medical care must be cleared by the camp health officer. This is an agreement with the local health services facilities, insurance company, and a claim procedure.
  7. Check back in with health officer upon return to camp and return health form.

Any clarification of the above procedures may be obtained by discussing them with the health officers on duty at the health lodge. 

BSA Annual Health and Medical Record

All persons coming to winter camp, whether youth or adult, and regardless of the amount of time spent in camp, must have a completed BSA Annual Health and Medical Record consisting of Parts A, B and C. The form must be completed in its entirety and must contain all applicable signatures. Forms can be downloaded at www.scouting.org/scoutsource/healthandsafety/ahmr.aspx. The form must be completely filled out and signed by a physician. Medical forms are only current for one year and must not expire before the last day of winter camp.

BSA Health and Medical Record

Based on incomplete forms we have seen in the past, the following are the most common errors or omissions made on the BSA Annual Health and Medical Record submitted to our staff in prior years:

  • Part A is missing immunizations or is missing dates for the immunizations. Please complete the form rather than attaching an immunization record alone. Incorporating the information into the form speeds up the process of evaluating the form itself at check-in.
  • Part B is not signed by the adult participant or by an adult or guardian (for youth). In order to be able to treat youth in camp for more than immediate life-threatening conditions, our medical staff must have signed consent of a parent or guardian of a youth as contained in Part B. Also, adults who cannot otherwise consent due to incapacity must have signed this page in order for our medical staff to provide more than stabilization treatment.
  • Part C of the form signed by a physician. The physician’s examination must have been completed since January 1st. Updated Part C’s will not be accepted, even if signed by the physician. Therefore, ensure that the physician completing Part C dates the form when signing.
  • Using an outdated form. To ensure you are using the correct form, use the form available at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

Please carefully review all BSA Annual Health and Medical Records prior to check-in. Give yourself ample time so that any errors or omissions may be corrected by the parents of the youth or the adult to whom the form belongs.

When bringing forms for check-in, please do not bring the form in a binder or plastic sheeting. Parts A, B and C should be stapled for one person. This will allow the staff to efficiently review and file the forms. There is no room in the office to store troop binders.

Do not provide original forms. While we will do our best to return forms to those requesting the return of the medical forms, it is best to provide copies. These forms are destroyed after camp.

Instruct parents to check (Yes or No) on Part B2 of the medical record whether non-prescription (over-the-counter) medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp.

Prescription and Over-the-Counter Medication

Scouts and adults who require medication should bring enough of the medication to last throughout camp, but only the amount of medication needed at camp. If requested, pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home.

The taking of prescription medication and over-the-counter (OTC) is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered.

BSA National Camping Standards (HS-508) states the following rules apply to storage and administration of medication:

HS-508: Medication Control (revised January 1, 2020)

A. The camp requires that all prescription and over-the-counter (OTC) medications be stored under lock (including those requiring refrigeration), except when in the controlled presence of health care staff or other adult leader responsible for administration and/or dispensing medications.

1. An exception may be made for a limited amount of medication to be carried by a camper, leader, parent, or staff member for life-threatening conditions, including epinephrine injector, heart medication, and inhalers, or for a limited amount of medication approved for use in a first-aid kit.

B. Medications must be 1. Kept in their original containers; or 2. Labeled and maintained in a fashion approved by the council health supervisor.

 

C. Medications must be administered and/or dispensed as follows: 1. For prescription medications, in accordance with the prescribing health care provider’s directions or a parent/guardian’s signed summary thereof. 2. For OTC medications, in accordance with the original label, except as otherwise provided by the council’s health supervisor, or a prescribing health care provider’s directions, or a parent/guardian’s signed summary thereof.

Locked refrigerated storage is available in the health lodge. The camp medical staff shall advise the acting Scoutmaster as to whether a medication falls under exceptions (HS-508A1).

Special Accommodations

If a participant has special medical needs, such as refrigeration for medicine, please ensure that information is included in the online registration. CPAP machines must be battery powered, as power outlets close to campsites are scarce; however, the camp staff will attempt to meet reasonable requests to accommodate timely requests submitted through registration. Participants may need to bring specialty items to help make some requests possible. Learn more about special dietary needs.

Youth Protection

As a residential camp accredited by the Boy Scouts of America, we closely follow all youth protection policies set forth by the Boy Scouts of America. In addition, the State of Texas has enacted statutes and regulations concerning youth protection which also apply to our camp. No exceptions to these policies may be made.

Two-Deep Leadership

It is the policy of the Boy Scouts of America that trips and outings may never be led by only one adult. At least two adult leaders, one of whom must be 21 years or older, are required for trips or outings. It is the responsibility of the chartered organization of any troop to inform the committee and leadership of the unit that sufficient adult leaders are provided on all trips and outings.

While we recognize that winter camp presents many troops with unique challenges concerning this requirement. Adult leaders may rotate in and out as needed so long as there are two adult leaders from each troop on property at all times.

When such rotations occur, adults must check-in and out of the winter camp office so that our staff is made aware of the identity and contact information for all adult leaders for each troop in camp.

Texas Youth Camp Safety and Health Act

In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act. While many portions of this statute concern the facilities and staffing of a youth residential camp, portions of this law affect troops directly.

All adults coming to camp, whether working on staff or not, must complete the Adult in Camp Compliance form no later than December 15th. Completing this form allows council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp).

Youth Protection Training (YPT)

Every adult in camp must take Youth Protection Training (YPT) online at My.Scouting.org (expires every two years).

A copy of every adult's YPT certificate must be provided to the council office. To obtain a copy of the YPT certificate, go to My.Scouting.org, click on Menu (upper left corner), click on My Training, click on the printer icon next to YPT status. Copies of the certificates are to be submitted at the winter camp staff meeting or during early check-in. If an adult leader attending camp hasn't complete training by this date, please advise the camp registrar when checking-in.  

Emergency Preparedness

The camp has emergency phone numbers posted near all camp office telephones and FM radio communication throughout the camp. In an emergency, the camp director, or designee, will initiate emergency procedures depending upon the situation. During emergencies, adult leaders should supervise their own unit’s response appropriately.

Emergency signals

There are two types of emergency alarms. The first is a solid tone for general emergencies. When you hear the camp alarm (siren), you must immediately assemble with your troop at your campsite, take a headcount, have the senior patrol leader report your attendance to the Staff member in charge, and await further instructions. If for whatever reason the campsites are unsafe, the staff will direct people to the grand pavilion as a secondary assembly area. Stay at the assembly area until the all-clear is given.

The second type of alarm will be a pulsing siren. This signifies a weather emergency. This part of Texas is prone to afternoon thunderstorms during the summer, with potential for the formation of tornados. Whenever a serious storm approaches, everyone in the camp should move into the nearest designated shelter. All permanent structures at Camp Strake are suitable shelters during an emergency.

Emergency Evacuation

In the event of a fire or other hazardous condition that requires evacuation of the camp, instructions will be provided by the camp staff at the Grand Pavilion on procedures to follow to exit camp as quickly as possible, while maintaining accountability of staff and campers.

Drills

In accordance with BSA National Camping Standards (AO-805), an emergency drill will be conducted each week of camp. Every person must report to their campsite when the alarm is sounded, drill or no drill!

Council Insurance

The Sam Houston Area Council Accident and Sickness Insurance plan covers registered Scouts and adult leaders while at camp. (Please register parents staying with your troop as a member of your troop committee). This coverage does not include out-of-council units. Out-of-council units should bring a claim form from their council.

The Accident and Sickness Insurance plan is with Health Special Risk, Inc. and is excess coverage. This means any bill with a remaining balance after it has been processed by the family's medical insurance carrier can be submitted to Health Special Risk, Inc. for additional reimbursement. Families without insurance will receive instructions from Health Special Risk, Inc., but in any event up to $15,000 of coverage for sickness or injury is provided (Special coverage limits cover dental and transportation). For additional information, contact wayne.mcleland@scouting.org

General Information

Camp Headquarters

Headquarters houses the camp phone, lost and found, troop mail, camp director's office, program director's office, camp commissioner office, quartermaster, trading post, health lodge, and business manager's office. Office hours will be posted.

Special Accommodations

If a Scout has special needs, camp staff will do whatever they can to accommodate. The troop leader should notify the camp staff of any requests during online registration.

Buddy System

All Scouts should adhere to the buddy system throughout camp. Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability, and teaches Scouts to have responsibility for others. No Scout should ever be found wandering through camp alone. We recognize that this can be difficult if the Scout has not scheduled classes with fellow members of their troop. We encourage troops to attempt to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise.

Lost and Found

Lost and found is located in the winter camp office. Items will be kept in the winter camp office through the end of winter camp. Any items left at Camp Strake after winter camp may be disposed of as determined at the discretion of the camp director, including being donated to a non-profit organization, returned to the council office, thrown in the trash, etc. Sam Houston Area Council, nor its staff, shall be held responsible for any lost items not claimed by the end of winter camp.

To assist us in returning items to their rightful owner, please ensure that all items your troop brings to camp have the owner’s name and troop number marked on them.

Smoking / Vaping Policy

Per the Guide to Safe Scouting, smoking or vaping by youth at any Scouting event shall not be tolerated.

"An important way adult leaders can model healthy living is by following the policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put Scouts at risk, including driving or operating equipment." Source

Smoking by adults is not permitted in any tent, pavilion or building. Smoking is also not permitted in the dining hall at any time. While we highly discourage smoking while in camp, adults who choose to do so in the designated areas and must not smoke within sight of any youth. Moreover, in the event of a burn ban, smoking may be prohibited on the property. Please check with the camp office to determine whether such a burn ban is in place.

Alcohol, Illegal Drugs or Stimulants

The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program at Camp Strake is not permitted. We will enforce all local, state, and federal laws when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Personal Firearms

Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp.

Fires, Liquid Fuels and Propane

Fires are to be built only in the designated areas and under proper supervision. Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the camp quartermaster for disposal. National policy prohibits the use of open flames in tents. This includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking material. All tents and flys must be marked with "No Flames in Tents." (Source)

Internet Access

Internet and WiFi is limited at camp. If reliable internet access is needed, bring a hotspot.

Snack Shack

Feeling a little hungry in the middle of the day? Need a pick-me-up before dinner? Stop by the Snack Shack! Our friendly staff will have an assortment of snacks and drinks for you to pick from. 

Transportation

BSA National Vehicle Insurance Requirements

Each troop is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting.

Use of Vehicles / Trailers In Camp

Upon arrival at camp, drivers of vehicles will be provided parking passes. Drivers are required to write their name and cell phone number on the parking pass itself and keep it visible on their dashboard at all times the vehicle is present on camp property. The name and phone number on the parking pass will allow our security staff to contact you in the event the vehicle needs to be moved or if any other issues with the vehicle arise.

Vehicles without proper parking permits found on camp property may be towed at owner’s expense.

Under no circumstances should a vehicle or trailer enter the campsite itself at any time. Entry of vehicles into the campsite could leave unsightly ruts in the campsite and could possibly damage plumbing located close to the surface.

Parking areas are provided at designated locations for leaders who drive vehicles. Only camp vehicles are permitted beyond the parking lot on camp service roads.

Immediately after the unloading of troop and Scout equipment on the first day of camp, please remove all vehicles to designated parking spaces. Vehicle Permits will be distributed at check-in along with maps designating parking locations for various vehicles.

Camp Strake is a walking camp. Vehicles should not be moved from these parking areas during camp unless the driver is leaving camp or has specific permission to move the vehicle (e.g., staff members given permits to use vehicles to transport equipment each day). This is a necessary measure due to the heavy use of roads by pedestrians, including hundreds of Scouts moving back and forth to merit badges and other activities.

Troop trailers are to be parked off of the service road in the available parking areas in front of each campsite. No personally owned vehicles are allowed to drive through the middle of camp.

The speed limit in camp is 20 mph on blacktop roads (unless otherwise posted) and 10 mph on gravel or dirt roads.

Drivers who continue to violate rules regarding the operation of vehicles in camp will be asked to leave camp immediately. 

Leaving and Returning to Camp

For the safety of all in camp, procedures have been implemented for leaving and returning to camp while camp is ongoing.

Adults Leaving and Returning

Scouters (aged 18 or older) may leave camp and return as needed, but we do ask all Scouters to make efforts to keep trips in and out of camp to a minimum. Due to the large number of campers, excessive vehicular traffic presents a possible danger to pedestrians using the roads to move between merit badge classes or going to the dining hall. Adults should check-in and out with the winter camp office so that we are aware of who is on the property at all times. In the event of an emergency, we must be able to account for all campers.

Youth Leaving and Returning

Parents are encouraged to allow Scout to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their troop. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s BSA Annual Health and Medical Record. Please ensure that parents in your troop have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s troop registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the winter camp office and receiving a ticket which will be taken by security just before you reach the exit of the camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their troop from their camp commissioner once they have successfully checked out. 

Trading Post

The trading post is located in Headquarters Building and will be stocked with an assortment of collectible items and camp essentials. Hours for the trading post can be found on the doors to the trading post.

Shower Houses

Each campsite has modern restroom and shower houses within walking distance. Each latrine comes complete with two private modern toilets and a handwashing station. Each shower has individual showers for each Scout or adult. It is the responsibility of the troop leadership to monitor the behavior of the Scouts at the showers. The camp commissioner will post a schedule for latrine duty at each facility. Cleaning material will be at each facility and additional materials may be obtained for the camp quartermaster.

Wild Animals

Summer camp is an outdoor experience, and as such, we are visitors to the camp’s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately.

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no trace is everyone’s responsibility. All participants are asked to follow the seven principles of Leave No Trace

  1. Plan Ahead and Prepare
  2. Travel and Camp on Durable Surfaces
  3. Dispose of Waste Properly (Pack It In, Pack It Out)
  4. Leave What You Find
  5. Minimize Campfire Impacts
  6. Respect Wildlife
  7. Be Considerate of Other Visitors

Meals

The air-conditioned dining hall seats 450 people. The dining hall has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, a dishwashing area, two walk-in refrigerators, three freezers, and much more. High quality and nutritious meals will be provided on-site by a professional custom food service company. All menus have been reviewed by a certified dietician and are designed to provide active and healthy youth and adults with the nutrition and calorie intake needed for camping.

The first meal served will be dinner on December 26th, so troops should make plans to eat lunch before arriving at camp. A grab-and-go breakfast is served the morning of December 31st as troops prepare to check out and depart.

Each unit is expected to provide volunteers to serve food at least one meal during camp.

Breakfast and Dinner

Breakfast and dinner are served in the Memorial Pavilion next to the Dining Hall. Scouts will eat in either the Dining Hall or Grand Pavilion: units will be assigned an area. During dinner, a salad bar and soup of the day will be offered. Campers are expected to wear their Scouts BSA field uniform (Scout uniform) to dinner.

Lunch

Lunch is picked up from the dining hall between 12:00 - 12:35 pm and taken to the troop campsite. Troops should send only enough people to carry the food back to their campsite. During the lunch period, there is ample time for rest and relaxation, as there are no activities taking place. Scouts are encouraged to take this time to fellowship with members of their troop and other troops in their campsite, get some rest, and perhaps work on some of their merit badge requirements.

Special Dietary Needs

Special Diet Request Form

  • While at camp, participants could participant in many dining styles such as family-style dining, cafeteria-style dining and/or self-serve bars.
  • Upon arrival at camp and prior to their first meal eaten, it is the camper's responsibility to identify themselves to our kitchen staff; then cooperate in helping the camp staff meet their need(s).

Tickets for special meals will be given to unit leaders at check-in. Participants will turn these tickets in at mealtime when they pick up their food. Depending on the need, it may be necessary for Scouts with special dietary requirements to bring food items to supplement items available at camp. Participants with special diets can request access to refrigerators, freezers and microwaves to heat food, but actual cooking must be done at the campsite. 

Camp Arrival and Check-in

There are two methods through which check-in by a troop may be accomplished: early check-in at the Cockrell Scout Center, or on-site check-in at Camp Strake.

Early Check-In

Troops may check in several weeks before camp begins. By checking in early, a troop will be provided with a pass that they will present at the security checkpoint they reach when first arriving in camp. Troops that have checked in early will then be allowed to proceed immediately to their campsite, or if they have changes to their check-in information, they will be allowed access to an express check-in line available only to those who have checked in early. This line will be intended only to update an existing early check-in with minor changes to the troop’s roster.

Early check-in will be offered at the following times:

  • Wednesday, December 1, 2021, from 5:00 pm - 9:00 pm at the Cockrell Scout Center (during the Leader's Meeting)
  • Saturday, December 4, 2021, from 9:00 am - 11:00 am at the Cockrell Scout Center
  • Saturday, December 11, 2021, from 9:00 am - 3:00 pm at Camp Strake (during set-up day)
  • Tuesday, December 14, 2021, from 5:00 pm - 9:00 pm at the Cockrell Scout Center

In order to be eligible to participate in early check-in, each troop must have the following:

  • BSA Annual Health and Medical Record (including Parts A, B & C) for each person attending camp (youth and adult)
  • Copy of Youth Protection Training (YPT) of current certificate for every adult attending camp. The training can be taken at My.Scouting.org.
  • Copy of Hazardous Weather Training current certificate for every adult attending camp. The training can be taken at My.Scouting.org.
  • An Adult in Camp Compliance Form submitted no later than December 15th for every adult coming to camp. 

On-site check-In and Arrival

Troops arriving before 1:30 pm on December 26th are asked to line up on the right side of the road entering camp. An excessive number of vehicles and trailers causes a line of vehicles to overflow onto FM 945. This presents a safety hazard.

Upon arriving in camp, troops that have yet to check-in should park and the acting Scoutmaster should proceed to the Safari Room. There will be a line for troops who have not participated in early check-In. Members of the staff will examine your paperwork and ensure that everything is complete.

In-camp Troop Leaders Meeting

On the first evening of winter camp, at 7:15 pm, hold a meeting a mandatory meeting of all Scoutmasters and senior patrol leaders from each troop will be held in the dining hall.

Check-out

Because of the large number of troops and the compressed time frame in which check out occurs, please read this section carefully to ensure a smooth checkout process. Your cooperation will ensure that we are able to help you get on the road back home as quickly as possible.

Early Checkout (December 30th)

Some troops may need to leave camp on the evening of December 30th. While we encourage all troops to remain for the entire event, we understand that some troops wish to leave the evening before winter camp ends. There is no discount for departing early.

As soon as your troop has determined that it wishes to check out early, please notify the camp commissioner’s office immediately. This will assist the camp commissioners in coordinating timely checkouts that evening.

  • The first step for a troop packing up to leave on December 30th is to have their camp completely broken down, packed in the troop trailer or otherwise moved to the front of the campsite.
  • The troop should also carefully police their campsite to ensure that it is left in better condition than it was found. If any tables or other items were moved by the troop, they should be returned to their original location.
  • The troop should send someone to the camp commissioners office to notify them that they are ready for a camp inspection. Also, ensure you pick up your checkout packet at the winter camp office at this point if you have not yet done so. Please be patient awaiting inspection of your campsite, as our camp commissioners are in high demand by troops attempting to check out of camp at this point.
  • Once a camp commissioner has inspected the campsite and determined that it is in good condition, he or she will provide you with passes that will allow you to take your vehicles out of their parking areas and drive them carefully to the front of your campsite. You will also be provided tickets for each youth in your troop which will authorize you to remove the youth from camp. You will also need the pass and tickets to exit the camp that evening. Do not attempt to drive your vehicle to your campsite prior to receiving the pass and tickets from the camp commissioner.
  • Please be mindful of the fact that camp vehicles and other troops attempting to pack are trying to get past you on the road. Ensure your vehicle is pulled as far off the road as is possible without pulling into your campsite.
  • Again, please do not drive into the campsite or move your trailer into the campsite – you must remain on the paved road or in a parking space.
  • Once the vehicles are loaded, the troop must return the vehicles to a valid parking area or immediately leave camp.
  • Only retrieve medical forms from the Health Lodge once you are ready to depart camp. If you remain in camp, we will not have medical forms for you or your Scouts.

Under no circumstances, however, will a troop be allowed to check out on December 30th unless they have been cleared by a camp commissioner to load up their vehicles by 5:00 pm on December 30th. In that event, all vehicles must either be back in the parking lots of out of camp by 5:30 pm in order to ensure that roads are cleared before pedestrian traffic picks up at dinner time.

Troops who have packed and returned their vehicles to a designated parking area may remain in camp through the conclusion of the closing campfire. The troop, at that time, should immediately and safely leave camp.

Check-out (December 31th)

Since most pedestrian traffic will have greatly diminished by the last day of camp, check-out procedures are simplified from the early check-out procedure.

  • Breakdown camp, pack the troop trailer, and move items to be loaded in vehicles to the front of the campsite.
  • The troop should carefully police their campsite to ensure that it is left in better condition than it was found. If any tables or other items were moved by the troop, they should be returned to their original location.
  • The troop should send someone to the camp commissioners office to notify them that they are ready for a camp inspection. Also, ensure you pick up your checkout packet at the winter camp office at this point if you have not yet done so. Please be patient awaiting inspection of your campsite, as our camp commissioners are in high demand by troops attempting to check out of camp at this point.
  • Once a camp commissioner has inspected the campsite and determined that it is in good condition, he or she will provide you a pass allowing your troop to exit camp, as well as tickets for the youth in your troop to allow you to remove them from camp property. You may now retrieve your vehicles and load remaining items.
  • Please be mindful of the fact that camp vehicles and other troops attempting to pack are trying to get past you on the road. Ensure your vehicle is pulled as far off the road as is possible without pulling into your campsite.
  • Again, please do not drive into the campsite or move your trailer into the campsite – you must remain on the paved road or in a parking space.
  • If you so choose, you may now pick up medical forms for your troop from the health lodge. Any forms left behind will be destroyed.
  • Once medical forms have been collected, you’re all set to head home – drive safe! 

Mission Statement 

Winter camp is a Boy Scout resident camp run by volunteers designed to:

  • Strengthen troops through the patrol method – Many activities and competitions are designed to encourage troops to work through the patrol method to participate in various activities throughout camp and to reinforce through week-long exercise the principles of the patrol method taught at weekly troop meetings throughout the year.
  • Provide opportunity for individual advancement – Through an extensive number of opportunities to earn merit badges, while being instructed by Scouters who work in fields related to the merit badge subject, Scouts can expect to receive an in-depth treatment of the subject matter that could lead to a better appreciation for the subject and possibly influence their future education and career decisions. In addition, through instruction in traditional Scoutcraft, newer Scouts are prepared through the rank emphasis program to return to their troop and excel in meeting and exceeding the requirements for the Tenderfoot, Second Class, and First Class ranks.

Scouts and Scouters alike are expected to strive to achieve the above aims while living the principles of the Scout Oath and Law.

Week at a Glance     Printable Map      Printable Schedule

 

 

Merit Badge Schedule

2020
Program

1 2 3 4 5

Location

Age
Recommendations

Prerequisite and other notes

Tenderfoot emphasis                
Second Class emphasis              
First Class emphasis              
Archery   Archery Range    
Art     #6
Aviation            
Astronomy 2 evenings      
Automotive Maintenance Maintenance Yard      
Basketry 1 evening        
Bugling               #6
Camping         #3, 4b, 5e, 7b, 8d, 9
Chemistry          
Chess     Aquatics Pavilion    
Citizenship in the Community Grand Pavilion West   #2, 3, 4, 7
Citizenship in the Nation Dining Hall North   #2, 3, 6
Citizenship in the World Merit Badge Dining Hall South    
Communication       #5, 8
Cooking     #4c, 5d, 53, 6d
Climbing   Climbing Pavilion 13+    
Crime Prevention              
Dentistry     Aquatics Office   #3
Digital Technology            
Electricity           #2
Electronics / Radio   STEM Building    
Emergency Preparedness       13+  Prereq: First Aid Merit Badge,
#2c, #8b (bring emergency pack)
Energy             #4
Entrepreneurship            
Environmental Science     14+ (required)  
Fingerprinting                 
Fire Safety           #6, 11
First Aid               #1, Bring #5a (first aid kit), complete #5b prior to camp
Fishing           Req. #9 is not completed at camp
Fish and Wildlife Management        
Fly Fishing              
Game Design          
Geocaching             #7
Graphic Arts                
Indian Lore            
Law        Aquatics Office    
Leatherwork 2 evenings        
Medicine     Aquatics pool Pavilion    
Model Design and Building     Grand Pavilion East   #7a
Music            
Nature         #3
Nuclear Science            
Oceanography            
Orienteering        
Personal Fitness     Grand Pavilion East   #1, 7, 8
Personal Management     #2, 8
Photography       Grand Pavilion Center    
Pioneering     13+  Might be a partial if Scout is unable to splice at camp
Plumbing       Maintenance Yard      
Public Speaking          
Public Health       14+    
Pulp and Paper                
Rifle Shooting   Rifle Range   Might be a partial if Scout is unable to qualify shooting skills
Salesmanship 2 evenings     #5
Shotgun Shooting   Shotgun Range 13+ Might be a partial if Scout is unable to qualify shooting skills
Soil and Water Conservation           #7
Space Exploration      
Textiles              
Traffic Safety     Maintenance Yard      
Weather       Aquatics Office    
Wilderness Survival       12+  Bring #5 (survival kit) to camp
Wood Carving 2 evenings     Prereq: Totin' Chip  
Welding / Metalwork   Maintenance Yard 14+

 = Partial       = Eagle Scout Required     = Nova-Related       = Supernova-Related

Week at a Glance

Time

26-Dec

27-Dec

28-Dec

29-Dec

30-Dec

31-Dec

6:30 am   Reveille
6:45 am Service troops report  
7:00 am Shift A breakfast  Pick-up breakfast
7:45 am Morning assembly - SM / SPL meeting (A-8:00 / B-7:30) Service projects
8:00 am Winter camp
staff report
(8:00 am)
Shift B breakfast  Troop check-out
9:00-11:45 am Activity / Advancement periods  
12:00-12:35 pm Lunch pickup (dining hall)
12:40-1:15 pm Lunch and rest
2:00·4:45 pm Troop check-in
/ camp set-up
Activity / Advancement periods
5:15 pm   Service troops report
5:30 pm   Shift A dinner
6:15 pm   Evening assembly
6:30 pm   Shift B dinner 
7:30 pm SM I SPL meeting
(dining hall)
• Game Show Night 
• Advancements 
• Activities
• Movie Night 
• Advancements 
• Activities 
• OA Brotherhood Walk & ceremony
Theme
Night
Closing
Show
8:00 pm OA Cracker barrel OA Cracker barrel
10:00 pm Quiet time in campsites 
11:00 pm Taps

Parents of campers should contact their troop leaders with questions about winter camp. Many of the adult leaders attending winter camp are quite experienced and can answer questions.

Additional Contacts

Russell Carman
Winter Camp Director
 phi112@yahoo.com

 

Joe Rassmussen
Winter Camp Advancement Director
 razz.scouting@gmail.com

Benton Cole
Winter Camp Program Director
 benton.cole2@gmail.com

 

Wayne McLeland
Adult in Camp Compliance / Background Check
(713) 756-3309
wayne.mcleland@scouting.org

Erick Simmons
Camping Director
 (713-756-3315
 erick.simmons@scouting.org

Last Modified: Sep 23, 2021