Webelos Scout Adventure Quest

Camp Strake
2020 Camp Strake Rd.
Coldspring, TX 77331

Webelos Scout Adventure Camp is a three-night campout at Camp Strake for Scouts entering fourth and fifth grade the following school year. Webelos Scouts will work on rank advancements, and shoot archery and air rifles.

Due to construction on the water treatment plant at Bovay Scout Ranch over the summer, there will not be a resident camp for 1st - 3rd graders. 

 Program   What to Bring   Arrival/Departure   Schedule   Contacts    Printable View   

Registration

Registration can be completed by the pack leadership, Webelos den leader or by families if attending on their own. Dens and individual families not able to attend with their pack will be combined with other individual dens and families. Webelos Scout fees are $190 and adult fees are $75. There is no program or provision for siblings on non-members. The fee includes activity supplies, t-shirt, patch and eight meals; adult fees include eight meals. All Webelos Scouts must be members of the Boy Scouts of America and be under the supervision of an adult. One adult from each family is expected to attend. 

Resident Camp Feedback Survey

Step 1 (youth and adults): Register all participants in the same family.
Step 2 (adults): Every volunteer also needs to complete an Adult in Camp Compliance (background check) no later than two weeks before camp.
Age Session Step 1: Registration
(youth and adults)
Step 2: Adult in Camp Compliance
(required for adults)
Time
Webelos Scouts
(going into 4th & 5th grade next school year)
Session 1: July 23-26, 2023 Step 1: Register (youth and adults) Step 2: Background Check (adults) Sun at 2 pm - Wed at 11 am
Webelos Scouts
(going into 4th & 5th grade next school year)
Session 2: July 26-29, 2023 Step 1: Register (youth and adults) Step 2: Background Check (adults) Wed at 2 pm - Sat at 11 am

Consider also registering for day camp, a multi-day camp held locally in June. 

Leadership Requirements

Each registered unit must provide a minimum of two-deep leadership.  “Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (SourceYouth Protection and Barriers to Abuse FAQs

Adult ratios for Cub Scouts (Source) Webelos Scouts should attend the camping event with their parent(s)/ guardian(s).

  • Webelos Den Camping: Each Scout should attend with their parent(s) or guardian(s). A Webelos Scout whose parent or legal guardian cannot attend a den overnight camping trip may participate under the supervision of at least two registered leaders. The leaders and a parent or legal guardian must agree to the arrangement, and all youth protection policies apply. (Source)  
  • Tenting Guidelines (highlights include: separate tenting arrangements must be provided for male and female adults as well as for male and female youth; youth sharing tents must be no more than two years apart in age; in Cub Scouting, parents and guardians may share a tent with their family; spouses may share tents.)

The most recent updates to BSA's Guide to Safe Scouting policies must be followed and all Scouting activities be conducted in a safe and prudent manner including using the Age-Appropriate Guidelines for Scouting Activities.

Background Check: Every adult must submit an Adult in Camp State Compliance Form (registration step 2; background check) no later than two weeks before the first day of campThe state of Texas requires that the council complete a background check on each adult attending camp. 

Webelos Resident Camp Program

Webelos Scouts will design their own program and can shoot BB guns, shoot air rifles, and work on several Adventures. There will be an evening program with fun activites.

Parent/guardian involvement is an integral part of the program. The Scouts need encouragement and guidance from their adult family member(s). The goal of the resident camp program is to provide ready-made opportunities for families to enjoy fun activities together. The will be a camp staff member at each activity to provide program supplies and support the parents who will be invited to assist in leading the activities. Parents and guardians are asked to assist the camp staff during program activities. Parents are guardians are to monitor Scouts’ behavior during camp including during activities, transition time between activities, free time, and evening/shower time.

Webelos Scouts will pick 10 activities (five on day 2 and five on day 3). Parents should check off requirements completed during camp and report completed activities where the Webelos Scout did their best to their Webelos leader.

Adventure

Grade

Requirements*

First Responder - Session A

4th grade - Required
1. Explain what first aid is. Tell what you should do after an accident.
2. Show what to do for hurry cases of first aid: serious bleeding, heart attack or sudden cardiac arrest, stopped breathing, stroke, poisoning.
3. Show how to help a choking victim.
4. Show how to treat for shock.
    (Take both sessions A & B to earn the Adventure)
First Responder - Session B

4th grade - Required
5. Demonstrate how to treat at least five of the following:
    A. Cuts and scratches                                                                                                                            
    B. Burns and scalds
    C. Sunburn
    D. Blisters on the hand or foot
    H. Nosebleed
6. Put together a simple home first-aid kit. Explain what you included and how to use each item correctly.
    (Take both sessions A & B to earn the Adventure)
Webelos Walkabout

4th grade - Required
1. Plan a hike or outdoor activity.
2. Assemble a first-aid kit suitable for your hike or activity.
3. Recite the Outdoor Code and the Leave No Trace Principles for Kids from memory. Talk about how you can demonstrate them on your Webelos adventures.
4. With your Webelos den or with a family member, hike 3 miles. Before your hike, plan and prepare a nutritious lunch or snack. Enjoy it on your hike, and clean up afterward.
6. Perform one of the following leadership roles during your hike: trail leader, first-aid leader, or lunch or snack leader.
    #4 will be done on evening 2 or 3; Scouts will earn this Adventure)
Aquanaut (Swimming Pool)
4th & 5th grade - Elective
1. State the safety precautions you need to take before doing any water activity.
2. Discuss the importance of learning the skills you need to know before going boating.
3. Explain the meaning of “order of rescue” and demonstrate the reach and throw rescue techniques from land.
4. Attempt the BSA swimmer test.
5. Demonstrate the precautions you must take before attempting to dive headfirst into the water, and attempt a front surface dive.
6. Learn and demonstrate two of the following strokes: crawl, sidestroke, breaststroke, or elementary backstroke.
    (Scouts can choose to earn the Adventure at the pool or boating; Scouts will earn the Adventure by completing this session)
Aquanaut (Boating)
4th & 5th grade - Elective
1. State the safety precautions you need to take before doing any water activity.
2. Discuss the importance of learning the skills you need to know before going boating.
3. Explain the meaning of “order of rescue” and demonstrate the reach and throw rescue techniques from land.
4. Attempt the BSA swimmer test.
8. Demonstrate how to correctly fasten a life jacket that is the right size for you. Jump into water over your head. Swim 25 feet wearing the life jacket. Get out of the water, remove the life jacket, and hang it where it will dry.
9. If you are a qualified swimmer, select a paddle of the proper size, and paddle a canoe with an adult’s supervision.
    Scouts can choose to earn the Adventure at the pool or boating; Scouts will earn the Adventure by completing this session)
Castaway - Session A

4th & 5th grade - Elective
1. Complete A and your choice of B or C.
    A. On a campout or outdoor activity with your den or family, cook two different recipes that do not require pots and pans.
    B. With the help of an adult, demonstrate one way to light a fire without using matches.
      Take both sessions A & B to earn the Adventure)
Castaway - Session B

4th & 5th grade - Elective
2. Do all of the following.
    A. Learn what items should be in an outdoor survival kit that you can carry in a small bag or box in a day pack. Assemble your own small survival kit, and explain to your den leader why the items you chose are important for survival.
    B. With your den, demonstrate two ways to treat drinking water to remove impurities.
    C. Discuss what to do if you become lost in the woods. Tell what the letters “S-T-O-P” stand for. Tell what the universal emergency signal is. Describe three ways to signal for help. Demonstrate one of them. Describe what you can do to help rescuers find you.
    D. Make a list of four qualities you think a leader should have in an emergency and why they are important to have. Pick two of them, and act them out for your den. Describe how each relates to a point of the Scout Law. Describe how working on this adventure gave you a better understanding of the Scout motto.
Take both sessions A & B to earn the Adventure)
Scouting Adventure

5th grade- Required
5. Do the following:
    A. Show how to tie a square knot, two half hitches, and a taut-line hitch. Explain how each knot is used.
    B. Show the proper care of a rope by learning how to whip and fuse the ends of different kinds of rope.
6. Demonstrate your knowledge of the pocketknife safety rules and the pocketknife pledge. If you have not already done so, earn your Whittling Chip card.
    (This is a partial; Scouts will need to complete requirements #1-4 to earn the Adventure)
Earth Rocks
(2 periods)

4th & 5th grade - Elective
1. Do the following:
    A. Explain the meaning of the word “geology.”
    B. Explain why this kind of science is an important part of your world.
2. Look for different kinds of rocks or minerals while on a rock hunt with your family or your den.
3. Do the following:
    A. Identify the rocks you see on your rock hunt. Use the information in your handbook to determine which types of rocks you have collected.
    B. With a magnifying glass, take a closer look at your collection. Determine any differences between your specimens.
    C. Share what you see with your family or den.
4. Do the following:
    A. With your family or den, make a mineral test kit, and test minerals according to the Mohs scale of mineral hardness.
    B. Record the results in your handbook.
5. Identify on a map of your state some geological features in your area.
6. Do the following:
    A. Identify some of the geological building materials used in building your home.
    B. Identify some of the geological materials used around your community.
(Scouts will earn the Adventure by completing this session)
Game Design
(2 periods)

4th & 5th grade - Elective
1. Decide on the elements for a game.
2. List at least five of the online safety rules that you put into practice while using the internet on your computer or smartphone. Skip this if your Cyber Chip is current.
3. Create your game.
4. Teach an adult or another Scout how to play your game.
    (Scouts will earn the Adventure by completing this session)
Into the Woods

4th & 5th grade - Elective
1. Identify two different groups of trees and the parts of a tree.
2. Identify four trees common to the area where you live. Tell whether they are native to your area. Tell how both wildlife and humans use them.
3. Identify four plants common to the area where you live. Tell which animals use them and for what purpose.
4. Develop a plan to care for and then plant at least one plant or tree, either indoors in a pot or outdoors. Tell how this plant or tree helps the environment in which it is planted and what the plant or tree will be used for.
5. Make a list of items in your home that are made from wood and share it with your den. Or with your den, take a walk and identify useful things made from wood.
6. Explain how the growth rings of a tree trunk tell its life story. Describe different types of tree bark and explain what the bark does for the tree.
7. Visit a nature center, nursery, tree farm, or park, and speak with someone knowledgeable about trees and plants that are native to your area. Explain how plants and trees are important to our ecosystem and how they improve our environment.
    (This is a partial; Scouts will need to complete requirement t#5, 6 or 7 to earn the Adventure) 
     
Build It
4th & 5th grade - Elective
1. Learn about some basic tools and the proper use of each tool. Learn about and understand the need for safety when you work with tools.
2. With the guidance of your Webelos den leader, parent, or guardian, select a carpentry project and build it.
3. List the tools that you use safely as you build your project; create a list of materials needed to build your project. Put a checkmark next to the tools on your list that you used for the first time.
4. Learn about a construction career. With your Webelos den leader, parent, or guardian, visit a construction site, and interview someone working in a construction career.
    (This is a partial; Scouts will need to complete requirement t#4 to earn the Adventure) 
Archery 4th & 5th grade N/A
Air Rifles 4th & 5th grade N/A
Outdoor
(Complete on own during free time)


5th grade - Required
1. With the help of your den leader or family, plan and participate in a campout.
2. On arrival at the campout, with your den and den leader or family, determine where to set up your tent. Demonstrate knowledge of what makes a good tent site and what makes a bad one. Set up your tent without help from an adult.
3. Once your tents are set up, discuss with your den or family what actions you should take in the case of the following extreme weather events which could require you to evacuate:
    A. Severe rainstorm causing flooding
    B. Severe thunderstorm with lightning or tornadoes
    C. Fire, earthquake, or other disaster that will require evacuation. Discuss what you have done to minimize as much danger as possible.
4. Show how to tie a bowline. Explain when this knot should be used and why. Teach it to another Scout who is not a Webelos Scout.
5. Recite the Outdoor Code and the Leave No Trace Principles for Kids from memory. Talk about how you can demonstrate them while you are working on your Arrow of Light. After one outing, list the things you did to follow the Outdoor Code and Leave No Trace.
    Parent/guardians can work on these requirements during free time) 

What to Bring

Personal

  • Copy of a current BSA Annual Health and Medical Record (Part A & B for all Scouting events) for every participant,
  • Sleeping bag, sheets or blanket
  • Pillow
  • Cot or air mattress
  • Personal items (e.g., deodorant, comb, medications, toothpaste, toothbrush)
  • Water bottle, canteen, or cup 
  • Scout uniform and field uniform
  • Clothing appropriate for weather and extra clothes
  • Closed-toed shoes (tennis shoes) and extra pair 
  • Pajamas or sleeping clothes
  • Rain gear
  • Flashlight and extra batteries 
  • Personal medications
  • Swimsuit (modest) and towel (weather permitting)
  • Swim shoes (required for swimming)
  • Towels and washcloth
  • Sunscreen
  • Pocket knife and Totin' Chip
  • Personal first aid kit 

Adults

Optional

  • Personal tent (tents are provided)
  • Money for patches, snacks and beverages, and t-shirts at the camp trading post, Trader Vics.
  • Alarm clock
  • Battery operated lantern
  • Bicycle and bike helmet
  • Book of Faith
  • Camera
  • Camp chair
  • Webelos Handbook
  • Fishing gear (fishing gear is available)
  • Glow sticks (great to keep track of your kids at night and to play games)
  • Lockable footlocker
  • Shower shoes
  • Power strip
  • Backup phone battery, rechargeable, fully charged*
  • Power strip*
  • Snacks (do not keep in the tent)
  • Sports drinks or flavor packets for water (to help keep Scouts hydrated)
  • Sunglasses
  • Insect repellent

Mark all items with name and pack number.  *Electricity is very limited.  

Meals

The registration fee includes eight meals: dinner on day 1, three meals on days 2-3, and breakfast on day 4. 

Tentative Schedule*

Day 1

2:00 pm Check-in at the gate. Set up campsite. Campsites
3:00 pm Swim checks, safety talks, medical checks  
4:00 pm Parents meeting and camp tour Grand Pavillion
4:00 pm Scouts play games with staff Grand Pavillion
5:00 pm Flag Ceremony Dining Hall Field
5:15 pm Dinner Dining Hall
7:00 pm Opening campfire Campfire Arena
9:00 pm Quiet Time Campsites

Day 2/3

8:00 am Flag ceremony Dining Hall Field
8:15 am Breakfast Dining Hall
9:30 am Period 1 Program areas
10:30 Period 2 Program areas
11:45 pm Lunch  Dining Hall 
1:00 pm Period 3 Program areas
2:00 pm Period 4 Program areas
3:00 pm Period 5 Program areas
4:00 pm Open Time Campsites
5:00 pm Flag Ceremony Dining Hall Field
5:15 pm Dinner Dining Hall
7:00 pm Evening Program  
9:00 pm Quiet Time  

Day 4

8:00 am Closing Flag Ceremony Dining Hall Field
8:15 am Breakfast Dining Hall
9:30 am Break camp and check out  

*The final schedule will be provided during the leader's meeting on Thursday evening. Schedules vary based on camp attendance. 

Arrival and Departure

Check-in

Campers should arrive between 2:00-2:45 pm. Upon arrival, all campers will check in at the check-in building just inside the main gate and will be provided a parking pass and campsite assignment. A campsite host will greet campers in the campsite and help with check-in procedures. All campsites have a pavilion with multiple picnic tables and a fire water bucket.

After everyone in your pack has arrived, the campsite host will escort two adults and all of the Webelos Scouts for the required health screening, safety talk, and swim checks. Swim checks will take place from 3:00 pm – 4:00 pm and after dinner, if needed, at the swimming pool. Everyone will be checked for swimmer or non-swimmer status. 

Leader check-in.  The designated leader will check in at the registration office in the administration building (approximately one mile past the main gate, on the left) and register the unit. To facilitate a quick registration process, please be sure to have all of the mandatory paperwork:1. Online registration confirmation (printed copy of emailed receipt)

  1. Copy of Youth Protection Training (YPT) certificate for each adult; YPT can be taken online at my.scouting.org
  2. Copy of the current BSA Annual Health and Medical Record (Part A&B) for each participant

Note: the adult in Adult in Camp Compliance form (registration step 2) required by the state of Texas for each adult and Bovay Camp Roster are to be submitted no later than two weeks before camp. 

Parent/Guardian Meeting on Day 1

A mandatory leader’s meeting is held at 4:00 pm on the first day in the Grand Pavillion. Every adult should attend. During the leader’s meeting, the key staff will be introduced, information distributed and questions answered. Staff will entertain the Scouts with games nearby during the meeting.

Departure Procedures

Departure is after breakfast on the last day of the session; camp closes at 11:00 am. The campsite host will assist with check-out.  Please let them know ahead of time what specific time you will be ready to leave.  On the morning of departure, the camp host will drop off cleaning supplies for the restrooms.  Scouts in each campsite should conduct a police line where Scouts stand within arm’s length of each other and walk the entire campsite picking up all trash.  The camp host will inspect each campsite to make sure the campsite, restrooms, showers, and pavilions are undamaged and clean, and gear and trash removed.  After passing inspection, the designated leader should proceed to the administration building to sign out, turn in camp feedback forms and pick up medical forms.  

 

Arrival Checklist

Unit representative takes paperwork to HQ
Payment confirmation receipts
Proof of Insurance if not from SHAC
Verification of Adult in Camp Compliance Forms Submitted (for each adult)
Review Adult YPT Training Status Report (printed from my.scouting.org)
Verify all required fees have been paid
Arrival at assigned Campsite
Inspect campsite
All youth and adult participants prepare for the swim test
Go to the pool for swim checks
Buddy tags are issued
Medical Recheck – proceed to Health Lodge for review
All Scouts and adults have a completed current BSA Annual Medical (Form A & B). A copy of medical insurance cards are attached to medical forms for each individual.
Unit representative has identified Scouts needing prescription medications and is prepared to administer them.
Any special medical needs are identified and recorded at the Health Lodge
Camp Tour
Dining Hall Orientation
Pool Orientation
Shooting Sports Orientation
Program areas
Sports field and traverse wall
Arena
Headquarters / Business Office
Shower facilities
Leader Meeting

 

Adult in Camp Compliance (Background Check)

In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act that requires the council to conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance (ACC) form a minimum of two weeks before camp, to allow sufficient time for the background checks to be completed. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp). Visitors should also complete an ACC form; persons who have not completed an ACC form will have to be escorted by an adult the entire time they are on camp property and will only be permitted to enter camp if someone is available to escort them. Questions regarding the form should be directed to Wayne McCleland at 713-756-3309Please take a photo or screenshot of the receipt for documentation of when you submitted your form.

Adult in Camp Compliance Form

About Camp Strake

Camp Strake is a first-class, state-of-the-art camp at a rural site near the Sam Houston National Forest, close to the community of Evergreen.

Camp Strake is surrounded on three sides by the Sam Houston National Forest and has the Lone Star Hiking Trail close to one corner of the property. The Lone Star Hiking Trail is close to one corner of the property.

This leader’s guide will provide basic information about camp operations and the camp programs offered and help prepare units for outstanding camping programs.

 

Directions

Camp Strake is located on 2,816 acres between New Waverly and Coldspring near the community of Evergreen, Tx. The camp is a 1.5-hour drive from downtown Houston and close to I-45 and the Grand Parkway. Camp Strake is located at 2020 Camp Strake Rd., Coldspring, TX 77331Latitude and longitude: 30.608901, -95.230270.

 

Directions from Houston:

  • Take I-45N to exit 94 (FM 1097) toward Willis
  • Turn right onto Montgomery St. (.7 mi)
  • Turn left onto Danville St. (360 ft)
  • Turn right onto FM 1097 / Stewart St (9.6 mi.)
  • Turn right onto TX-150E (8.8 mi)
  • Turn left onto FM 945N (3.6 mi)
  • Turn left into Camp Strake at the sign. 

 

Parking: all cars are to park in the campsite parking lots. Do not drive past the gates (e.g., to the ranges or through camp). Unit trailers are to remain in the parking lot (not in the grassy area of the campsite). Bikes (non-motorized) can only be ridden on the horseshoe around the outer rim of the campsites and on the road to shooting sports. Helmets are required when riding a bike. Bikes can not be ridden through camp.

WiFi: The following locations at camp are equipped with internet connectivity. Check with the ranger for information on the WiFi router name and password. Use of this system is monitored, and users are required to accept conditions for use. Wifi works best at • Headquarters •  STEM Building • Dining Hall • Staff Lounge • Grand Pavilion

Medical Information and Emergencies

Health Lodge: The Health Lodge at camp is located in the administration building. It is not usually open during weekend camping times except for when district or council events are occurring at the same time. When the Health Lodge is open, the staff can handle minor injuries and illnesses. Any emergency that cannot be treated at the Health Lodge will be referred to a local hospital or doctor’s clinic. The unit leader or assistant will transport the patient to the outside medical facility.

Hospital Treatment: Should any participant at Camp Strake require medical treatment beyond the first aid capabilities provided by the participant’s unit or camp staff at the Health Lodge, they will be evacuated to the nearest medical treatment facility. The nearest hospital is Cleveland Emergency Hospital located at 1017 South Travis Ave, Cleveland TX.

Emergencies: The camp has emergency phone numbers posted near all telephones and FM radio communication throughout the camp. In an emergency, the camp ranger, or designee, will initiate emergency procedures depending upon the situation. During emergencies, adult leaders should supervise their own unit’s response appropriately. If an evacuation is necessary, it will be initiated by the camp ranger.

Camp Strake Emergency Numbers:

 
Emergencies Emergency 9-1-1
Hospitals Cleveland Emergency Hospital (~35 minutes away; open 24 hours)
1017 South Travis Ave, Cleveland TX
(936) 291-3411
Huntsville Memorial Hospital (~45 minutes away; open 24 hours)
110 Memorial Hospital Dr, Huntsville, TX 77340
(281) 592-5400
EMS EMS – Coldspring Volunteer Fire Department (~10 minutes away)
20 Hill Ln, Coldspring, TX 77331
(936) 653-2302
Sherriff San Jacinto County Sheriff’s Department
75 W. Cedar Ave, Coldspring, Texas 77331
(936) 653-4367
Fire Department Coldspring Volunteer Fire Department
20 Hill Ln, Coldspring, TX 77331
(936) 653-2302
Forest Service Sam Houston National Forest
394 FM 1375 West, New Waverly, Texas 77358
(936) 344-6205

 

Camp Strake Facilities

All facilities at Camp Strake are ADA-compliant. Many of these facilities, including the dining hall, are air-conditioned.

Check-in Building

At the entrance to Camp Strake is the check-in building. This facility is used to greet visitors, provide directions, and issue parking permits. All visitors should be prepared to stop at this building to sign-in.

Camp Headquarters

Camp headquarters houses the camp phone, lost and found, mail, offices, quartermaster, trading post, health lodge, and a training room.

Dining Hall

The dining hall seats 460 people. High quality and nutritious meals are provided by a professional service. The parade field on the west side of the dining hall is used for flag ceremonies.

Campsites

Campsites are nestled in shaded areas throughout the camp. Every campsite has picnic tables, a covered pavilion with electricity. Shower houses are located along the main campsite road and are shared by three or four campsites. Individual stalls are ADA compliant and have a toilet, shower, and sink.



  


STEM

The STEM (science, technology, engineering, math) building is in the program area just south of the administration building. The building is outfitted with equipment and materials to support a robust STEM and conservation program.


 

Aquatics

The aquatics area contains a pool, fishing area, beachfront with lake swimming area, and boating area to support the full range of aquatics related merit badges. The 28-acre lake provides a venue for canoeing, kayaking, and paddleboarding. A portion of the lake is reserved for conservation and fishing activities.



 



Click on the icon () in the upper right-hand corner to make the map full screen.

Google Map

Where council policies are more restrictive than national policies, the council policies apply.

  1. Safety is Your Responsibility posterSafety. The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

    All BSA's Guide to Safe Scouting policies must be followed and all Scouting activities be conducted in a safe and prudent manner including the Age-Appropriate Guidelines for Scouting Activities. All participants must follow youth protection guidelines at all Scouting events. Highlights include:
  • Two-deep leadership on all outings is required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the SAFE Checklist of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checlist      Enterprise Risk Management

Resources: Campout Safety Checklist • Activity Consent Form and Approval By Parents or Legal Guardian • Scouting Safely • Reminders for Outings Overnight Checklist Cubs Scouts Overnight Checklist Webelos Scouts

  1. Leadership Requirements. Each registered unit must provide a minimum of two-deep leadership. Sharing adult leaders during council activities by two units in order to satisfy two-deep leadership requirements is NOT allowed.   

    “Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (SourceYouth Protection and Barriers to Abuse FAQs

    "All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Source)

    Adult ratios for Cub Scouts (Source) Cub Scouts should attend the camping event with their parent(s)/ guardian(s).
  • Lions and Tigers must have their adult partner present to take part. (Source)
  • For all other ranks: only in exceptional circumstances, a Cub Scout whose parent or legal guardian cannot attend a unit overnight camping trip may participate under the supervision of another registered adult member of the BSA, a parent of a Cub Scout who is also attending. The unit leader and a parent or legal guardian must agree to the arrangement, and all Youth Protection policies apply. At no time may another adult accept responsibility for more than one additional nonfamily member youth.(Source)
  • Webelos Den Camping: Each Scout should attend with their parent(s) or guardian(s). A Webelos Scout whose parent or legal guardian cannot attend a den overnight camping trip may participate under the supervision of at least two registered leaders. The leaders and a parent or legal guardian must agree to the arrangement, and all youth protection policies apply. (Source)
  • Tenting
  1. Medical Forms. Every participant must have a current BSA Annual Health and Medical Record. During weekend camping, unit leaders keep a copy of medical forms for all participants. During long-term camp, units are to take two copies of the forms (one for the health lodge and one to keep in the campsite).
  2. Medications. The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered. (Source)

  3. Council Insurance. All registered members of Sam Houston Area Council troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council troops must provide proof of accident and sickness insurance upon arrival at camp. For more information or copies of the form, contact Wayne McCleland at 713-756-3309 or Wayne.McLeland@scouting.org. Generally, a copy of the form is not required by the medical facility at the time of treatment. The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

  1. Background checks (for events 4+ days long). All adults in camp for any long-term camp or training with youth present (e.g., day camp, winter camp, summer camp, resident camp, NYTL) that is 4 days or longer must have a completed background check on file with the council. All registered adults will have a current background check completed as part of their recharter for the year. In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act that requires the council to conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance (ACC) form utilizing the link on the event webpage, a minimum of two weeks before the event, to allow sufficient time for the background checks to be completed. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp). Visitors should also complete an ACC form; persons who have not completed an ACC form will have to be escorted by an adult the entire time they are on camp property and will only be permitted to enter camp if someone is available to escort them. The council reserves the right to deny participation by any adult based on the information obtained through the background check. The link to submit a form will be on the event webpage. (Source)
  1. Training.
  • trained patchYPT: All registered BSA adults must take Youth Protection Training (YPT) online. All parents attending a campout are highly encouraged to take YPT. (Source)
  • Hazardous Weather: At least one leader present must have current Planning and Preparing for Hazardous Weather taken online(Source)
  • For pack camping/overnighters and Webelos den camping: At least one adult on a pack family campout/overnighter must have completed Basic Adult Leader Outdoor Orientation (BALOO) to properly understand the importance of program intent, youth protection policies, health and safety, site selection, age-appropriate activities, and sufficient adult participation. Find a BALOO course near you. (Source)
  • CPR/AED and Basic First Aid (recommended for all adventures). (Source). Find first aid courses near you.
  • Additional training:
  1. Roster. Every group must submit a camp roster listing all participants to the campmaster or camp ranger by Saturday at 10:00 am.

                       Camp Roster
     
  2. Campsite Assignments. During camping activities at council properties, girl troops will be assigned to different campsites from boy troops. Venturing crews and ships will be assigned to different campsites as Scouts BSA units. Specific campsite assignments are provided when checking in at camp.
     
  3. Incident Reporting. Any incident that requires the intervention of medical personnel, involves emergency responders, or results in a response beyond Scout-rendered first aid must be reported. Near-miss incidents (does not result in injury, illness, or damage by definition, but it had the potential to do so) should also be reported. Report any known or suspected abuse or significant violations of youth protection policies that might put a youth at risk. using the Scouts First Helpline (24-hour helpline: 844-SCOUTS FIRST (844-726- 8871). The Scouts First Helpline is for reporting abuse or significant violations of the BSA’s youth protection policies only. While all youth protection policies must be taken seriously, minor, non-recurring infractions with no indication youth are at risk can be addressed at the unit level. Any other questions should continue to be directed to the BSA’s Member Care team at 972-580-2489. (Source)
     
  4. Transportation. Each troop is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting. Seat belts are required for all occupants. Passengers may not ride on the rear deck of a station wagon. Trucks may not be used for transporting passengers except in the cab. Trailers must never be used for carrying passengers. Use of ATVs, UTVs, or golf carts at camps other than at approved facilities is not allowed. Staff use of these types of vehicles in any camp will be approved and supervised by a camp ranger or camp director. (Source
    Resources: • Transportation Policy•​ Insurance Coverage•​ Driver’s Pledge•​ The Risk Zone, •​ Motor Vehicle and Driver Checklist, •​ Do you need to travel in uniform to be covered by BSA insurance?

     
  5. Vehicles. All vehicles must have a vehicle pass. These are available upon arrival at check-in. Speed Limits are 25 mph on main roads and 10 mph near campsites areas. Vehicles must stay on improved roads and parking areas. Do not drive or park in campsites or on the grass.
     
  6. Trash should not be buried or burned. All garbage should be placed in the dumpster.
     
  7. Damage to equipment and facilities. Report all lost or broken equipment to the camp ranger or camp master. Needed repairs: Report all lost or broken equipment or items needing repair to the camp ranger or campmaster.
     
  8. Tape. Only painter's tape can be used on buildings or pavilions; do not use any other tape (e.g., duct tape). If needing to hang something, use something that won't damage buildings or trees.
     
  9. Living trees at council properties may not be cut down without the approval of the camp ranger. Do not dig holes, climb or cut trees.
     
  10. Campfires are permitted in the designated fire rings and must be attended to at all times. Always have a shovel/rake and water or other extinguishing materials handy. Extinguish all fires before leaving camp properly by ensuring campfires are completely cold-out and completing a test on cooled ash for any sign of heat before the fire is considered extinguished. Beware of current fire conditions, especially if it has been dry and windy. Check for any active burn ban and consider wind direction and projected size of fire before starting. Keep fires low and reduce sparks in windy conditions. Do not use liquid accelerants. The use of liquid fuels for starting any type of fire is prohibited. Use of liquid-fueled stoves and lanterns is not permitted on council properties except as allowed during high adventure activities (e.g. backpacking stoves). Permission to use liquid-fueled devices must be obtained from the camp ranger before use. Government-issued fire bans supersede camp policy without exception. (Source
    Resources: •​ Fire Safety Tips; •​ Chemical Fuels and Equipment Policy

     
  11. Check-in. Check-in for weekend camping begins after 3:00 pm on Fridays and check-out is no later than 2:00 pm on Sundays. For other events, check the event-specific webpage.
     
  12. Departure procedures. Make sure the campsite, restrooms, showers, and pavilions are undamaged and clean, and that all gear and trash is removed. Scouts should conduct a police line where Scouts stand within arm’s length of each other and walk the entire campsite picking up all trash. Ashes from campfires should be removed from the fire rings and disposed of in ash barrels next to dumpsters.
     
  13. Fishing. Catch and release fishing is allowed at council camps. Bring your own poles. Fishing licenses are not required.
     
  14. Not Allowed. The following items are not allowed at council camps:
  • Alcoholic beverages or illegal drugs (Source)
  • Fireworks
  • Skateboards
  • Skates and rollerblades
  • Hammocks
  • Personally owned firearms, archery equipment, and crossbows. Normally, personally owned firearms and archery equipment may not be taken to council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council (e.g. high caliber rifles, black powder firearms, pistols, and compound bows). In these cases, a permit to use personal firearms or archery equipment must be filed with the council shooting sports committee. When approved, this form will be presented to the camp master, ranger, or camp director at the time the equipment is brought to camp. While at camp, this equipment will be secured in approved council storage facilities.
  • Personally owned slingshots or projectiles
  • Personally owned offroad vehicles (ATV/UTV/Golf Carts)
  • Personally owned watercraft. Normally, personally owned watercraft (e.g. rowboats, canoes, kayaks, jet skis, sailboats) may not to used at council properties. However, there are certain circumstances related to high adventure programs that are best facilitated by using equipment not owned by the council. Venture crews and ships may own watercraft that are well suited for use at council properties. Permission to use such equipment must be obtained from the camp ranger at the appropriate property. This approval must be presented at the camp before launching any watercraft. Appropriate precautions must be taken to clean such watercraft prior to use in order to prevent contamination of council properties. Non-council-owned watercraft are not permitted to be stored on council properties.
  • Personally owned generators except as approved by the camp director or ranger.
  • Personal climbing harnesses and helmets, if inspected and approved by the lead climbing instructor at the time of use may be used on council properties. All other personally owned climbing gear may not be used on council properties, except equipment used to support high adventure programs or trainings that are best facilitated by using specialized equipment not owned by the council (e.g. protection, ascenders, etc). In these cases, requests must be submitted to the council climbing committee for approval prior to use. Approved requests will be provided to the camp ranger at the council property prior to use of the equipment.
  • Radio-controlled boats, aircraft, or vehicles other than for council-approved programs.
  1. Alcohol, Tobacco, Drugs. Smoking/vaping is only allowed in one’s own vehicle in the parking areas out of the view of Scouts. The use of tobacco or vaping in any form by campers under 21 years of age is not allowed. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put youth at risk, including driving or operating equipment. (Source)
     
  2. Footwear. In order to protect feet from weather conditions and environmental stressors and to reduce the possibility of foot injuries, closed-toe shoes are to be worn at all times in camp. At Camp Strake and Bovay Scout Ranch, sandals may be worn inside the enclosed pool areas; however, closed-toe shoes are to be worn during movement to and from the pool area. (Source)
     
  3. Uniforms. The field uniform and activity uniform are encouraged. (Source) Summers in the east Texas area tend to be hot and humid. It is a tropical climate where afternoon rain showers are common. Campers should carry a daypack with rain gear and a water bottle. There is a water station at each campsite where water bottles can be filled. Winters can be very cold; staying warm requires finding the right combination of layers with specific layers depending on your body, the temperature, wind speeds, and how much you sweat. Resources: Let’s stop the practice of having Scouts sing for a lost item.
     
  4. Bikes. All cyclists must wear a properly sized and fitted helmet. The use of motorized bicycles, skateboards, or scooters at council camps is not allowed. Resource: Biking
     
  5. Pets are not allowed in camp except for service animals. Permission to use service animals must be approved/granted by the camp ranger. Any service animals in the camp must be secured by the owner at all times. (Source)
     
  6. Swim Tests (Camp Strake & Bovay Scout Ranch). All individuals participating in aquatics programs on council properties must have successfully completed an appropriate BSA swim test as outlined in Chapter 5 of the BSA Aquatics Supervision, pamphlet No. 34346 (pp 37-42). The test may be conducted by units prior to their attendance at a council aquatics program provided the test is validated by qualified supervision using the BSA swim test (Form 430-122). Qualified supervision includes those leaders who have successfully completed BSA Aquatics courses (Instructor, Lifeguard, Cub Supervisor, Swimming and Rescue), or Red Cross or YMCA Lifeguard qualification. A current copy of the supervisor’s certification must be attached to the swim test record form. Completed and validated swim test records must be provided to camp staff before participation in aquatics programs will be permitted. The council camp aquatics program director or camp director will review all unit swim test forms, and determine what, if any, retests at camp may be required. (Source)
     
  7. Photographs. Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right and permission to use and publish the photographs/film/ videotapes/electronic representations and/or sound recordings made at Scouting activities. (Source: BSA Annual Health and Medical Form - Part A)
     
  8. Drones. Personally owned drones (i.e., UAS or small-unmanned aircraft systems) may only be used by adults on council properties with the approval of the camp ranger. The ranger will also specify permissible times and areas for operation in order to prevent interference with any camp activities. Drone safety is the law. Operators flying unmanned aircraft can endanger other aircraft, people, or property when flying recklessly or without regard to risks. The Federal Aviation Administration (FAA) assumes owners and operators of unmanned aircraft are generally concerned about safety and willing to exercise good judgment when flying their aircraft. However, basic aeronautical knowledge and awareness of responsibilities in shared airspace are not common knowledge. Refer to the Pilot’s Handbook of Aeronautical Knowledge. There are two types of fliers: recreational flyers and certificated remote pilots. Recreational drone flight rules only apply to flights that are purely for fun or personal enjoyment and are not operated for a business or any form of compensation. Flights for any other purpose (including volunteering for a non-profit organization like taking pictures or video as goodwill) require part 107 certificationDrone flyers (remote pilot in command) must:
    • Ensure the UAS is not conducting surveillance or photographing persons in areas where there is an expectation of privacy without the individual’s permission. (Source)
    • Ensure the operating environment is safe and that the operator is competent and proficient in the operation of the sUAS.
    • Ensure the UAS is not flying in adverse weather conditions such as in high winds or reduced visibility.
    • Ensure the UAS is not flying at night, over people or moving vehicles, or from a moving vehicle, and remains at least 25 feet away from individuals and vulnerable property. Only drone pilots operating under Part 107 (certificated remote pilots) may fly at night or over people and moving vehicles following FAA rules. (Source & Source)
    • Fly below 400'. (Source)
    • Keep the drone in eyesight at all times (Source). Use a visual observer to also keep eyes on the aircraft at all times to ensure it is not a collision hazard.
    • If the drone weighs more than 0.55 pounds, it must be a registered FAA Drone Zone.
    • Follow the BSA’s drone safety guidelinesFAA rules, and all local laws and ordinances.
    • Fly only for recreational purposes, not business, unless the pilot is a certified remote pilot (part 107 certification). (Source)
    • Complete The Recreational UAS Safety Test (TRUST) and present the completion certificate to the ranger, if requested.
      Certified remote pilots must also present proof of FAA Part 107 certification, if requested. (Source)

Contacts 

TBD
Webelos Resident Camp Director
 TBD

 

Erick Simmons
Camp Director​
 Erick.Simmons@scouting.org​

 

Cub Scout Programs  
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    •​ Adventure Camp
    •​ Webelos Coyote Extreme
    •​ Fun with Family
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