Doubleknot Report Instructions

The council uses Doubleknot, an online payment services company for non-profit organizations for camp registration. All event and training registrations that collect income are to be handled through Doubleknot. 

The district activities chair, event chairs and training chairs can pull reports to see registration details and income numbers. Request login information from the district executive.

How to Login

Login Go to www.doubleknot.com, click on Login in the upper right corner. Obtain the login information from the district executive. 

View Registration Numbers and Income Summary

Login (see instructions)

Step 1: Click on Event Management (under Administer) in the left column.     
Step 2: Select Current or Past.
Step 3: Select Tab: Calendar Activities (for district events or trainings) or Programs (for merit badge days)
Step 4: Select the event.    

Detailed Reports for Events (district events and trainings)

Login (see instructions)
Complete steps 1-4 above. (see instructions)

Step 5: Click on reports in the left column. 
Step 6: Select a report:  
 
  1. View Registrations and All Registrant Information - Full report 
Step 7: Click on the black arrow next to the Excel icon to export the report to Excel or Word.

Survey Reports (RSVPs, polls)

Login (see instructions)

Step 1: Click on Survey in the left column. 
Step 2: Click on the 3 dots on the far right of the specific survey.
Step 3: Select Reports
Step 4: Click on View Reports
Step 5: Click on the black arrow next to the Excel icon to export the report to Excel or Word.

Reports for Programs (merit badge events)

Login (see instructions)
Complete steps 1-4 above. (see instructions)

Step 5: Click on the event name a second time.
Do not click on reports until you have click on the event name twice. The first set of reports are different.
Step 6: Click on reports in the left column.
Step 7: Select a report:  
 
  1. View Registrations and All Registrant Information
    Full report (there is an entry [row] for each registration and also one for each merit badge selected)
  2. All Session Events - Roster
    List of names of attendees for each class. Give a copy to the instructor. Use to create a sign-in sheet for each class.
  3. All Session Events - Roster with Completed Requirements
    List of names of attendees for each class. Give a copy to the merit badge counselor. Use to track attendance and check-off merit badge requirements completed.
  4. Registrant Schedule
    Attendee's class schedule. Print a page for each attendee so they have a copy of their schedule.
  5. Session Events Summary
    View the total number of participants registered in each class and the max number of participants allowed per class.
  6. Balance Due by Session (under Payments Section)
    Useful report to pull emails of all registration. The report doesn't have multiple entries like report #1. This is helpful when needing to email all registrants.
Step 8: Click on the black arrow next to the Excel icon to export the report to Excel or Word. 

Enter Merit Badge Completions

After a merit badge class, the instructor or event chair needs to enter the requirements completed.  Instructors are also encouraged to email the requirements completed to the parents and enter them in Scoutbook.

Login (see instructions)
Use the direct link provided or complete steps 1-4 above, then click on the event name a second time (Step 5 under Program). (see instructions)

Step 5: Click on the three dots next to the merit badge
Step 6: Select Attendance and Requirements
Step 7: (Attendance tab) click days attended    
Step 8: (Merit badge tab) click items completed   
Step 9: At bottom of page, click save, then done. Pull a report for your records.

Camping Reports

Login (see instructions)

Facility Reservations

Contains detailed information about all facility reservations (e.g., campsites, buildings, shooting sports, pool, pavilions)

 
Step 1: At top of left column, select camp from drop down.
        • Camp Brosig
        • Camping (for Bovay Scout Ranch)
        • Camp Strake
        • Tellepsen Scout Ranch
Step 2: In the left column, click on Reports.
Step 3: In the left middle box, click on Facility Reports.
Step 4: Click on All Facility Reports.
Step 5:  Select date range, then click Go.
Step 6:  Click on Download Data as File

Facility Assets Overview

To view a list of the areas of camp that are reserved (blocked off) for various council events and training.

 
Step 1: In the left column, click on Reports.
Step 2: In the left column middle box, click on Facility Reports.
Step 3: Click on first report (under General), Facility Asset Relationships 
     

Resources

Org Structure
Districts / Events
District Events:
 
West Division Org Big CypressCopperheadDavid CrockettSoaring EagleTexas Skies 
East Division Org Flaming ArrowLone StarRavenSan JacintoTwin Bayou
North Division Org ArrowmoonIron HorseGeorge StrakeOrionPhoenix
South Division Org      ApolloArrowheadBrahmanBrazosMustang, and Thunder Wolf
Other:
 
Training Org NYLT, Wood Badge, University of Scouting, Scouting for Food
SHAC Org  
Camping:  
 
Camping Org (Bovay) Activities: Bovay Scout Ranch, Family Camping, Adventure Camp, Resident Camp, WCTX, First Aid TrainingsJamboree, Venturing
Camp Strake Org Facilities: Weekend Camping (Reservations)
Program: Summer Camp, Winter Camp, Camp Staff Interviews, STAT/NCAP Training
Activities: Camp Staff Applications
Surveys: Summer Camp Feedback, National Jamboree Applications
Camp Strake Staff Huts Org Facilities: Not yet set up
Tellepsen Scout Ranch Org Facilities: Weekend Camping (Reservations)
Camp Brosig Org Facilities: Weekend Camping / Family Camping (Reservations)

 

Contacts

To submit corrections to the district or council website, hover over over the Resources tab and click on the Website Feedback page to submit any needed corrections.

Doubleknot / Website Support