Who can submit an online application?
Online applications can be submitted for new, returning or transferring Scouts. This includes out-of-council transfers within the United States.
Who can review and approve online applications?
Youth: online youth applications can be approved by the unit Key 3.
Adult: online adult applications may be approved by the charter organization representative or COR’s designee. The registered unit leader (Cubmaster/Scoutmaster/Skipper/Crew Advisor) and committee chair can only recommend an adult’s approval or add comments in the application notes section for the council and COR to view. Unit leaders who are not registered as the COR or COR designee – will not have an approve button available.
How can I approve a pending online application?
Pending online applications can be found under the application manager.
To access application manager, the unit Key 3 will need to log on to my.scouting.org (from the Main Menu: Select Unit; Select Application Manager; Select the application; Review and Accept).
(Application Manager Tutorial Videos)
Once an online application is approved, how long will it take for that Scout to appear in Scoutbook?
Once a paper or online application is approved/processed, the system will automatically add the member to Scoutbook. The system is designed to sync the new member to Scoutbook and my.scouting.org within 24-48hrs.
To avoid errors, the unit should not manually add new< members to Scoutbook’s advancement record-keeping system.
How can official unit roster be downloaded?
The unit Key 3 can download an official unit roster by logging into their my.scouting.org (select Menu; select Unit; select Roster; select Download).
Anyone missing in the official unit roster is not registered and will need to complete a paper or online application. Recently approved online applications will take 24-48hrs to sync the new member to the unit roster.
What should I do if I received an error message when registering online?
If you are trying to register a youth and have received an error message, please contact Elia Perez at (713) 756-3349 or firstname.lastname@example.org.
If you are trying to submit an adult application, please contact email@example.com.
How can my unit process leadership changes online?
Position Manager can be used if the person is currently registered with the unit in a paid leadership position.
Who is allowed to manage leadership changes in my.scouting.org?
The registered chartered Ooganization representative (COR) is allowed to update registered leader positions from my.scouting.org.
To access Position Manager, the registered COR will need to log into my.scouting.org (select Menu; select Unit; select Organization Manager; select Registered Positions).
Click and hold down on the person you want to move and then drag the box over to the new position. When you release, the person will display under the position.
Click save changes and the system will display a success message along with a reminder of it taking 24 hours for the change to take effect.
Did you know that there are different ways to register online?
- Text to Join is a texting communication feature that encourages families to register from their mobile device by texting: Cub Scout, Scouts BSA or Crew to 833-301-1301. Families who submit an inquiry will be sent to www.shac.org/join, a council website that lists Scouting units by school district and links to register online.
- BeAScout.org is another way families can register online by utilizing the Apply Now button located in the BeAScout.org unit pin! The unit Key 3 can activate or deactivate the Apply Now button from their my.scouting.org (select Menu; Organization Manager; Unit Pin; Select Allow People to Apply Online – Save Changes.)
The unit can also choose to send an Application Invite from their my.scouting.org account (Invitation Manager) to someone who has requested more information about your unit while visiting BeAScout.org. Each application invite has a specific URL that will allow families to register online. (Invitation Manager Tutorial Videos)
3 - The unit leaders may choose to share a unique URL or QR code with families who would like to register online.
The QR code is scannable – simply hold a phone’s camera up to the QR Code & it will take applicants to your unit’s online registration link. These links are specific and unique for each unit. Your unit’s QR CODE and online registration URL Link can be found in Invitation Manager in my.scouting.org (select Menu; select unit; select Invitation Manager; the QR Code and URL are at the center of the page.) Just copy, paste the QR code and share with families that are ready to apply.