Texas Youth Camp Safety Act Compliance Procedures
(For All Adults 18 and over in Camp)
Please note that if you are attending a Youth Camp in the State of Texas, you must follow specific procedures if you are an adult over the age of seventeen to be in compliance with State Law. Youth Camp is defined as District Day Camps and Summer or Winter Resident Camps in the Sam Houston Area Council. Please read the following memo:
TO: All Adults in Sam Houston Area Council Day or Resident Camps
FROM: Brett J. Lee
Director, Boy Scout Program
SUBJECT: Texas Youth Camp Safety Act Compliance Procedures (Revised)
DATE: November 8, 2010
This memo will set forth immediate procedures to be followed so that all adults in Sam Houston Area Council camps will be in compliance with the Texas Youth Camp Safety Act.
The following documents must be on file at the camp and available for inspection, and must be returned to the Professional Staff Advisor at the conclusion of camp:
1. Official BSA Membership Roster (responsibility of Unit Leader)
2. Completed Adult in Camp State Compliance (Texas) form (responsibility of adult and Unit leadership)
3, Crimnal Background Check
4. Copy of Sexual Offender database check (responsibility of adult and Unit leadership)
5. Proof of Youth Protection Training Certification
6. Current BSA Annual Health and Medical Record
7. Camp Application
1. The offical BSA Membership Roster can be from your council office or through your access to myscouting.org, internet rechartering.
2. Competed Adult in Camp Compliance (Texas) form is the responsibility of each adult and Unit leadership. Please ensure that the Adult in Camp State Compliance form is complete in its entirety. Do not overlook any area of the form.
3. A criminal background check will be conducted by the council with the information supplied in the Adult in Camp Compliance form provided by each adult. The check must be completed before camp and withing 90 days of camp.
4. A copy of the Sexual Offender database check is the responsibility of each adult and the Unit leadership. To obtain a Sexual Offender database check at no charge, the individual should go to the Texas Department of Public Safety Criminal Records Service website at: https://records.txdps.state.tx.us/DPS_WEB/Portal/index.aspx
Enter the Sex Offender database. Search using first name, last name and date of birth. Print out the results. (You may print by highlighting the results page, FILE, PRINT, check SELECTION box and then PRINT. Print two copies and then attach to the Adult Application. NOTE: These documents contain sensitive information and must be secured in a locked file on site. Access is to be limited by only those who have a genuine need to know.
5. A copy of the Youth Protection On-line Training Certification Card page is the responsibility of each adult and Unit leadership. Youth Protectiion Training - All camp staff members, as well as unit leaders, must successfully complete the Boy Scouts of America’s online Youth Protection Training before they can have contact with campers at a youth camp. The portal to your “myscouting” logon for the training course is available at: http://www.myscouting.org/. This document that must be on file at the camp with Camp Administration and available for inspection. After taking the test, click on SUBMIT. You will be directed to a page giving the results and that asks you to close the page and to REFRESH. If you do not REFRESH, the yellow or blue dot next to Youth Protection Training, the dot will not change to green. You may also close out and re-logon so that the page refreshes automatically. Once the dot is green, click on Youth Protection Training again and a window will open. Click on VIEW CERTIFICATE. Print the certificate (FILE, PRINT, OK). This certificate is good for 24 months from the date taken.
6. A copy of the current BSA Annual Health and Medical Record. Everyone attending a Sam Houston Area Council Camp must have a completed Health Form which includes the Informed Consent and Hold Harmless/Release Agreement and Talent Release Agreement. For a current Annual Health Form click here. A copy of your unit or individual registration for camp must be at camp.
NOTE: In summation, you must have the above referenced documents on file with Camp Administration to be able to participate in a youth camp in the State of Texas.
