Tour and Activity Plan

The tour and activity plan is a planning tool to help leaders be prepared for a safe and fun adventure. It helps ensure trained leadership is in place, equipment is available, and there is safe and appropriate transportation to and from an event. All Scout leaders participating in official Scouting activities must become familiar with the Guide to Safe Scouting

Find out when you need a tour and activity plan. For questions and training on tour and activity plans, visit the BSA FAQ page.

A unit leader can complete the plan at MyScouting.org. The unit leader completing the tour and activity plan has to certify that all prerequisites have been met prior to both submitting the form, and conducting the trip or activity. After the tour and activity plan is submitted, an email notification is sent to the council, chartered organization representative, committee chair, unit leader, and emergency contact. These individuals can then can log in to MyScouting to review the plan. See a list of the unit leaders with tour and activity plan access.

Note: Internet Explorer 9 and lower is the supported browser for this application. 

If using IE10 or IE11, change browser settings to Compatibility Mode. To do so, go to the tool bar at the top of the page, select "Tools", then choose "Compatibility View Settings" from the list. For IE 10, place a check mark in "Display all websites". Close the window and try again.

For IE 11, if scouting.org appears in the "Add this website:" window, click the "Add" button. If scouting.org does not appear, type scouting.org in "Add this website:" then click "Add." Scouting.org will appear in the "Websites you’ve added to Compatibility View:" Click on the Close button and try again. 

Firefox, Opera, Chrome, Safari, MAC, or Windows XP SP2 or older, and sometimes IE 11 in compatibility mode will not work properly.

    
When to file a Tour and Activity Plan

All tour and activity plans must be completed online. All Scout leaders participating in official Scouting activities must become familiar with the Guide to Safe Scouting. Download a copy of "When to File a Tour and Activity Plan."

Tour and activity plans need to be filed for:

1. Day trips outside of Sam Houston Area Council boundaries
2. ANY overnight trip not on Sam Houston Area Council owned property (e.g., state parks, lock-ins)
3. Trips of 500 miles or more from the Sam Houston Area Council boundaries
4. Trips to any BSA high adventure base, BSA Scout jamboree, National Order of the Arrow Conference (NOAC), or BSA regionally sponsored event
5. When conducting, as a unit, any of the following activities not sponsored by the Sam Houston Area Council or its districts:

a. Aquatics activities (e.g., swimming, boating, floating, scuba)
b. Climbing and rappelling
c. Orientation flights (see flying plan)
d. Shooting sports (e.g., rifle, shotgun, archery)
e. Any activities involving motorized vehicles as part of the program (e.g., snowmobiles, boating)

Tour and activity plans do not need to be filed for:

1. Day trips within the Sam Houston Area Council boundaries
2. Council or district sponsored events (e.g., camp-o-rees, Scout Fair, day camp)
3. Trips outside the Sam Houston Area Council boundaries to Sam Houston Area Council owned property (i.e., El Rancho Cima, Camp Strake, Bovay Scout Ranch, Camp Brosig, Tellepsen Scout Camp)

Recent tour and activity plan enhancements

Tour and activity plan enhancements include the following:

  • Because email notifications will be sent once a plan has been submitted, it is important to maintain current leadership information in the system.
  • Links are provided to current program-required training and education.
  • System prompts and warnings are included.
  • You will be able to review and fix any deficiencies flagged by the system prior to submitting the plan.
  • You can store, retrieve, copy, and reuse completed tour and activity plans.
  • Files such as trekking plans and flight plans may be uploaded.
  • Unit volunteers who currently have access to the tour and activity plan will be able to view and update all plans submitted for their unit up to the day before the scheduled tour date.
  • There will be leader certification of the plan prior to submission.

Tour and activity plans for district and council events

For overnight district and council events not being held on council property, the district professional completes the online tour and activity plan. Units are not required to fill out tour and activity plans to attend district and council events, although it is recommended.

 
Guide to Safe Scouting

The purpose of the Guide to Safe Scouting is to prepare adult leaders to conduct Scouting activities in a safe and prudent manner. The policies and guidelines have been established because of the need to protect members from known hazards that have been identified through 100-plus years of experience. Limitations on certain activities should not be viewed as stumbling blocks; rather, policies and guidelines are best described as stepping-stones toward an enjoyable adventure.

All Scout leaders participating in official Scouting activities must become familiar with the Guide to Safe Scouting.Unit leaders should be aware of state and local government regulations that supersede Boy Scouts of America policies and guidelines.

  
Health Forms

In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America recommends that everyone who participates in a Scouting event have an annual medical evaluation by a certified and licensed health-care provider—a physician (MD or DO), nurse practitioner, or physician assistant. Providing your medical information on this four-part form  will help ensure you meet the minimum standards for participation in various activities. Note that unit leaders must always protect the privacy of unit participants by protecting their medical information.

Note: This record is provided as a fillable PDF, and members are encouraged to fill it out on their computer, then print the record (rather than printing the record and filling it out by hand). Doing this will improve the readability and accuracy of each member's medical information. For additional information about safeguarding your medical information, click here.

Parts A and B are to be completed at least annually by participants in all Scouting events. This health history, parental/guardian informed consent and release agreement, and talent release statement are to be completed by the participant and parents/guardians.

Part C is the physical exam that is required for participants in any event that exceeds 72 consecutive hours, for all high-adventure base participants, or when the nature of the activity is strenuous and demanding. Service projects or work weekends may fit this description. Part C is to be completed and signed by a certified and licensed health-care provider—physician (MD or DO), nurse practitioner, or physician assistant. It is important to note that the height/weight limits must be strictly adhered to when the event will take the unit more than 30 minutes away from an emergency vehicle, accessible roadway, or when the program requires it, such as backpacking trips, high-adventure activities, and conservation projects in remote areas.

Part D is required to be reviewed by all participants of a high-adventure program at one of the national high-adventure bases and shared with the examining health-care provider before completing Part C.

For Questions Contact

For questions and training on tour and activity plans, visit the BSA FAQ page.

Jason Oliver
Tour Plan Coordinator
 (713) 865-9123
 Jason.Oliver@scouting.org

Brett Lee
Professional Advisor
 (713) 756-3306
 Brett.Lee@scouting.org