Scoutbook Training and Instructions

Posted by Darlene Scheffler Thursday, December 14, 2017 5:17:00 AM

SHAC to provide Scoutbook

Beginning in 2018, Sam Houston Area Council will pay for Scoutbook for all volunteer-run packs and troop. 

Update 12/14/17: Scoutbook is a web-based application designed for computers or mobile devices. It delivers a suite of easy-to-use web-based tools that are helpful to Scouts, parents and unit leaders, and enables units to communicate, update records, track advancement, and manage activities better. Because of the many potential benefits that are available in this tool, the Sam Houston Area Council has agreed to purchase Scoutbook for all volunteer-led Cub Scout packs and Boy Scout troops in 2018.

Unit leaders will receive a letter in the mail providing the access code to enter into Scoutbook and instructions. Once this code is entered, your Cub Scout pack will have access to all of the benefits of Scoutbook. While Scoutbook is not required to be used in reporting Cub Scout advancements, it is highly encouraged as it can be synced to Internet Advancement (IA) and, once done, eliminates the need to entering Cub Scout records twice (once in a tracking program and once in IA).

Scoutbook Training 

February 10, 2018

On February 10, the first council-wide opportunity to learn Scoutbook will be conducted at the Cockrell Scout Center from 8:00 – noon for basic users, and from 1:00 – 2:00 for those interested in Merit Badge Counselor related features (intended for Boy Scout users). The training will begin with a general session, followed by breakouts specializing in the following user areas:

  1. Parental use of Scoutbook to help track the advancement of their scouts.
  2. Unit Leader use of Scoutbook to accomplish the following:
  • a. Approve advancement requirement completions
  • b. Assign Merit Badge Counselors to Scouts (Boy Scouts only)
  • c. Manage unit events calendar
  • d. Manage synchronization of member data with ScoutNET
  • e. Track adult leader training status
  • f. Manage the unit organization (dens, patrols)
  • g. Track attendance at unit activities
  • h. Develop customized unit reports

3. Advancement Chair use of Scoutbook for advancement tracking and reporting includes:

  • a. Synchronization with ScoutNET
  • b. Developing advancement reports
  • c. Tracking Scout progress on advancement

Following a lunch break (bring your own), the training will continue with an orientation on how to use the​ Merit Badge Counselor functions in Scoutbook (for Boy Scout troops). This training is free and open to any registered adults in the council and parents of Scouts. Please register at the link below for the appropriate breakout session so we can plan workspaces accordingly. We look forward to seeing you in February.

Scoutbook Training

David Van Kleeck

Advancement and Recognition Committee Chair

Sam Houston Area Council


Scoutnet to Sync with Internet Advancement

Attention Scoutbook users,

In the coming weeks, unit leaders who use Scoutbook should look for an email regarding syncing Scoutbook and Internet Advancement. Troops in the Sam Houston Area Council have already started receiving them and all Scoutbook units should receive an email by the end of October. After following a few simple steps, units will no longer need to use Internet Advancement and can just use Scoutbook!  

Learn More     Troop Update          Pack Update         What is Scoutbook?

Advancement Sync for Troops

Source: www.scoutbook.com/mobile/blog/77/advancement-sync/

Scoutbook is currently rolling out the Scoutbook Advancement Record Sync with ScoutNet to troops.  When your troop is approved by the system to activate the sync, the Scoutbook Unit Admins for your unit will be notified and given instructions.  It will be a few weeks before all troops are turned on.

NOTE: The sync must be activated for your troop by a currently registered Key 3 member who is also set up in Scoutbook as a unit administrator.  Often the key 3 member is not familiar with Scoutbook so it may be advisable for another Scoutbook unit admin to work closely with the Key 3 member who is going through the steps to activate the sync for your troop.  Once the troop is activated in the sync, any unit administrator can conduct Scoutbook administrative tasks going forward.

Quality assurance testing is still being conducted for the pack rollout.  It will be a few weeks before we begin rollout with the packs.

Here are some things you can do to prepare your unit to be ready for the sync:

  1. Make sure all Scouts on the roster are registered in the unit and have their current BSA Member ID in their profile. A unit key 3 member (unit leader, chartered organization representative or unit committee chair) can go to Member Manager at http://my.scouting.org and download a unit roster which has the member ID and registered name for each Scout. NOTE: For the membership ID to be accepted by Scoutbook, the Scout's first name or last name must be exactly as it appears in the first name or last name field in your council's system. If you have problems, please contact your council registrar and ask them which name is in which field. 
  2. Make sure there are no duplicate Scouts on your roster in Scoutbook.
  3. The person who will be setting your unit up for the sync must be a unit key 3 member (unit leader, chartered organization representative or unit committee chair) and a Scoutbook unit admin. They will need to verify their My.ScoutingTools login credentials so they should check that they can log in at http://my.scouting.org and they are listed as a key 3 member.
  4. Make sure there are at least 3 Scoutbook unit admins in your unit, and that they have logged into Scoutbook at least once.

A user guide on activating the sync is here:  http://bit.ly/2ynvKJ7  If you have any questions about the sync, send an email to: scoutbooksync@gmail.com 

Guide to the Sync            Scoutbook User Guide

Questions

Do you have a question or comment? The best place to post it is on the Scoutbook Forums.  We have volunteers monitoring the forums daily.  The Scoutbook forum can be found at this link: www.scoutbook.com/mobile/forums

Scoutbook Questions 


Advancement Sync for Packs

Scoutbook is currently conducting quality assurance testing for the Scoutbook Advancement Record Sync with ScoutNet to packs.  When your pack is approved by the system to activate the sync, the Scoutbook Unit Admins for your unit will be notified and given instructions.  It will be a few weeks before all packs receive notification.

Packs Should Prepare

Scoutbook is a few weeks away from rolling out packs; however, please prepare now. 

  1. Make sure all Scouts on the roster are registered in the unit and have their current BSA Member ID in their profile. A unit key 3 member (unit leader, chartered organization representative or unit committee chair) can go to Member Manager at http://my.scouting.org and download a unit roster which has the member ID and registered name for each Scout. NOTE: For the membership ID to be accepted by Scoutbook, the Scout's first name or last name must be exactly as it appears in the first name or last name field in your council's system. If you have problems, please contact your council registrar and ask them which name is in which field. 
  2. Make sure there are no duplicate Scouts on your roster in Scoutbook.
  3. The person who will be setting your unit up for the sync must be a unit key 3 member (unit leader, chartered organization representative or unit committee chair) and a Scoutbook unit admin. They will need to verify their My.ScoutingTools login credentials so they should check that they can log in at http://my.scouting.org and they are listed as a key 3 member.
  4. Make sure there are at least 3 Scoutbook unit admins in your unit, and that they have logged into Scoutbook at least once.

What is Scoutbook

What is Scoutbook?

Scoutbook is a web application designed for mobile devices. Scoutbook delivers a suite of easy-to-use Web-based tools that are helpful to Scouts, parents and unit leaders. It enables units to better communicate, update records, track advancement and manage activities.

Which Scouting programs does Scoutbook support?

Scoutbook currently is designed for Cub Scout, Boy Scout. and Venturing units.

Who can register as a Scoutbook user?

Although any adult leader or Scout can register, Scoutbook is designed specifically for registered unit leaders, registered Scouts, and parents or guardians of registered Scouts.

How do I subscribe?

Visit Scoutbook.com to register; however, please wait for further instructions before subscribing.

Is training available?

Yes. Training resources are available once you are logged in at Scoutbook.com, and additional training is in development.

Who can see my information?

Scoutbook is a secure platform that provides a safe way for parents, Scouts, and leaders to record, track, and manage their Scouting experience. Personally identifiable information will be kept secure. Unit leaders can see Scout advancement information as well as training data on other unit volunteers.

Can I port my third-party unit-management vendor data to Scoutbook?

There will be no need to port data from other third-party vendors because Scoutbook will link to all unit membership data.

Can I still use other third-party unit-management vendors once Scoutbook launches?

Although Scoutbook will be made available to all units, they may continue to choose other third-party applications. However, Scoutbook will be the only unit-management system fully integrated with the BSA database.

How do Scoutbook and Commissioner Tools fit into My.Scouting and Commissioner Tools?

Scoutbook is a unit-management web application that will become the one-stop shop for Scouts, parents, and unit leaders to record and manage their Scouting experience. This tool will provide unit members a way to track advancements, unit activities, and unit communications.

Commissioner Tools is a module within My.Scouting Tools, which allows volunteers and employees to evaluate unit health and identify units in need of assistance. Commissioners will continue to use Commissioner Tools to monitor the health of their units, but should expect the data to become more robust as more Scouts and unit leaders engage with Scoutbook.

Questions

Where do I go for answers to technical questions related to Scoutbook?

More information is available on the Scoutbook.com forums.

 

 

 

Questions

Where do I go for answers to technical questions related to Scoutbook?

More information is available on the Scoutbook.com forums.

 

 

 

 

 

 

 

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