Scout Fair

Scout Fair

April 14, 2018

NRG Arena

10:00 am - 3:00 pm

At Scout Fair, Scouts of all ages converge to showcase their Scouting skills. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area.

Visit the midway with over 90 experts representing merit badges. Enjoy live entertainment on the center stage. Watch demonstrations, interact with participating booths from our community partners...pick up free offers.


 

Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking.

Scout Fair is open to the public and is free; NRG parking is typically $12.

Learn about our Scout Fair service project, Scouts Paws for a Cause.

There are hundreds of activities at Scout Fair that the entire family will enjoy. Packs, troops, teams, crews, ships and posts from around the council set up interactive booths to show our community what Scouting is all about, and to share Scouting skills with fellow Scouts and Scout leaders. Booths have typically included crafts, games, rope making, orienteering, obstacle courses, first aid activities, art, hobbies, gardening, leather working, music, nature activities, outdoor cooking, rope bridges, putt-putt golf, catapults and much more. Scouts and parents work together to set-up and run the booth. For more information regarding booth registration, ideas and rules and regulations, please refer to the Scout Fair leader informationBring comfortable walking shoes and your camera. Share your Scouting memories with us on social media and remember to tag the Sam Houston Area Council

Plan your day to capture the many activities at Scout Fair:

  • Indoor booths -  Visit hundreds of fun, hands-on activities and crafts
  • Outdoor booths - Sample dutch oven creations and other camp food delicacies
  • Main stage - Enjoy live entertainment
  • Midway - Meet Scouting’s community partners and learn fun Scout skills
  • Scouting resource booths - Receive information about the council’s exciting programs
  • Scout Shop - Shop for all of your Scouting needs
  • Village - See the awesome Venturing program in action
  • Fleet - Sea Scouts demonstrate their unique boating opportunities

Merit Badge Midway is the exciting educational component of Scout Fair designed to introduce Scouts to a variety of industries. Businesses and organizations from around the state will be sharing hands-on activities representing various merit badges that inspire Scouts to earn new merit badges, find new hobbies and maybe even future careers.

The Conservation Corner has exhibitors from a variety of local, state, and federal agencies that display information and hands-on activities related to environmental issues, animal science, and conservation. Scouts not only learn about conservation, but also have the chance to interact with exhibits featuring live reptiles, insects and other critters. Conservation Corner helps Scouts learn how to live in the outdoors and also how to preserve it for future generations.

 

 

 

 


Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Kroger, Buffalo Wild Wings, Luby's, Fuddruckers, the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before May 6, 2017. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels. 

Sign up to Sell Coupon Books  (opens in December)       Scout Fair Kick-off Locations        District Contact

Coupon Book Store Front Selling

Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout units have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.

Coupon Book Booth Selling Guidelines

Kroger allows units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth selling guidelines before registering. The registration link will be posted on Facebook.  

  • Kroger booths will be scheduled in four-hour blocks.
  • Each unit will be permitted up to four Kroger booths during the initial registration period. Units who do not follow this policy will have their registration deleted.
  • Units can now register for multiple Kroger booths.

Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines.

 

2017 Prizes

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair.  The unit leaders will distribute the patches to participants. Scouts who sell 15 Coupon Books will receive a super salesman patch, and can choose from many awesome prizes.

Scouts earn one Book Batted In for every Coupon Book sold. Books Batted In come in denominations of ten, five and one. If a Scout accumulates less than the 15, the points can be redeemed at the Winner’s Station at Scout Fair only. Prizes in the Scout Fair prize brochure begin at the 15 prize point level; points expire August 31, 2017. Points do not have cash value. Combining of sales between Scouts for prizes is not allowed.


Weekly Drawings

Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing for a bonus voucher from the Houston Astros. The bonus voucher includes special prizes and a special meet and greet at the Scout Fair Top Sellers Party. A total of 10 weekly drawings will be held every Friday at 4:00 pm beginning February 24 – April 28, 2017. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes will be distributed at Scout Fair.


Council Top Sellers

The five Scouts who sell the most coupon books in the council will receive:

  • 1st place – $800 Academy Sports + Outdoors gift card
  • 2nd place – $600 Academy Sports + Outdoors gift card
  • 3rd place – $350 Academy Sports + Outdoors gift card
  • 4th place – $TBD 
  • 5th place – $TBD

Bonus Prize

Scouts who sell at least 218 Scout Fair Coupon Books will receive the prizes at the 218 level and special prizes:

  • TBD
  • Special meet and greet at the Scout Fair Top Sellers Party

       

There will be a special celebration for all 218 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April TBD, 2018 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is April TBD, 2018. Bonus prizes are subject to availability after April TBD, 2018, and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed. 

Submit Bonus Prize Winners

 


Every pack, troop, team, crew, ship and post is encouraged to host a booth at Scout Fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout Leaders. The planning and teamwork involved in booth participation provides great fun and learning opportunities. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission when registered by April 21, 2017. Turn in your funds by early bird bonus dates and earn additional commissions.  The prize brochure features prizes for various sales levels. Scouts who sell at least 217 Scout Fair coupon book bonus level will receive an additional bonus of two free tickets to a Houston Astros game, a special Astros hat, a goody bag, and a special meet and greet at the Scout Fair top sellers party.

Selling Scout Fair coupon books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to "earn their own way." Each coupon book sells for only $10, but offers $100's in savings. When Scouts sell 15 or more coupon books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair coupon book prize brochure. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, with funds turned in on or before April 14, 2018.

A variety of resources are available for leaders:

      Scout Fair Kick-off Locations    District Contact     Coupon Books     Resources    Contacts

 

 

Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair coupon book sales. Units must register for a booth by March 31, 2018. Learn about our Scout Fair service project, Scouts Paws for a Cause.

Scout Fair Unit Booth Registration (opens in January)

 

Scout Fair Booths

Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.

Booth Registration

The unit leader needs to register the booth by March 31, 2018. To receive the additional 10% commission for booth/service participation, units must by March 25, 2018. Registration between March 25 - 31, 2018, receive 5% commission bonus. Register early to ensure your placement with other units from your district.

Booth Registration opens in December

Booth Set Up: Booths are set up on Friday, April 13, 2018, from 6:00 - 8:30 pm or on Saturday, April 14, 2018, from 8:00 - 10:00 am. Booth assignments will be posted on council Facebook page no later than Thursday before Scout Fair.

Booth Breakdown: Booths must be set-up by 10:00 am and remain until 3:00 pm, even if you run out of supplies. Violation of this policy may negatively impact future participation. When one unit begins to tear down early, other units follow. This is disrespectful to the participants who may not have had a chance to visit all the booths. No exceptions will be made. Place trash in receptacles before leaving. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2018.

 Booth Safety Guidelines (will be updated soon)           Booth Planning Ideas

Indoor Booths: Indoor booths are free, and are available in two sizes (10'x10' or 10'x20'). Booths will have drapery hung from aluminum tubing. The booths have 8' high drapery across the back and 3' high drapery on the sides. If an activity is too large for a booth, an indoor activity area can be requested (20'x20'). Indoor activity areas have twine tied to 3' high stanchions to define the area. For more information, read the safety guidelines.

Chairs can be rented for $5 each and 6-foot tables for $15; these must be pre-ordered when registering for a booth. Units may bring tables and chairs. Tables and chairs will not be available for rent the day of the event. All materials must be carried; trailers are not be allowed inside. Bring dollies or wagons to carry supplies. Electrical outlets are available for $110 per single outlet (indoor booths only). These outlets are 115 - VAC, 10 amp circuits and will not handle coffee pots or hot plates. Electricity must be ordered when signing up for a booth. 

Outdoor Booths: Outdoor booths are free, and are available in one size (12'x15') on pavement. Bring sandbags to hold down canopies; stakes or spikes cannot be used on the pavement. All fires must be in elevated fireplaces. Propane is not allowed due to city regulations. Cooking areas will be designated. Bring your own chairs and tables. For more information, read the safety guidelines.

Scout Fair Booth Judging

Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:

  • Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
  • Outdoor cooking booths: Top Chef (awards given for Best of Show in four zones)
  • Outdoor activity booths (non-food) Best Activity (first, second & third place)

Medical Forms

Adult leaders in charge of exhibits must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) for each person attending Scout Fair.

Service Units

Units can participate in Scout Fair as a service unit. Service units should be new units or very small units who do not have enough adult support to run a booth but still want to participate in Scout Fair. There are limited spots available for service units. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Service units must check-in at the council service unit booth upon arrival for assignments and to ensure credit for participation. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Service units will receive commissions from coupon book sales within 15 days of the fair if the account is closed and service verified. Cub Scouts must have one adult per Scout. Webelos Scouts must have two adults per five Scouts. Troops, teams, crews and ships must have a minimum of two adults per 10 Scouts.

Registration for Service Units opens in December

 

Scout Fair Dates

January 25, 2018 Scout Fair Kickoffs
January 25, 2018 Scout Fair coupon book sales begins
March 5, 2018 Deadline to turn-in coupon book sales for 5% bonus commission. Consult your district website for turn-in locations.
March 29, 2018 Deadline to turn-in coupon book sales for 3% bonus commission
March 31, 2018 Deadline to sign-up for a booth or as a service unit to receive 10% participation commission
TBD Deadline to turn-in coupon book sales for 1% bonus commission
TBD Deadline to turn-in coupon book sales to receive commission check at Scout Fair
April 13, 2018 Scout Fair set-up, 6:00 - 8:30 pm
April 14, 2018 Scout Fair set-up, 8:00 - 10:00 am.  All booths must be set up by 10:00 am.
April 14, 2018 Scout Fair; deadline to receive full commissions on all sales
   

 

Scout Fair Kick-off and Poster (coming soon)

  • Scout Fair Kickoff Meeting presentation slides in .pdf (in PowerPoint)
  • Scout Fair poster

     
Scout Fair Poster              Leader's Guide

Scout Fair Prizes / Coupon Book Forms

Scout Fair Coupon Book Booth

Scout Fair Booth / Service Unit (coming soon)

Promotional Article

2018 Scout Fair

April 14, 2018  |  10:00 am - 3:00 pm  

The Sam Houston Area Council, Boy Scouts of America is hosting Scout Fair on April 14, 2018. Scout Fair is free of charge and open to the public. Scouts of all ages converge to showcase their Scouting skills. Families will enjoy visiting hundreds of interactive booths. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Enjoy live entertainment on the center stage. Watch demonstrations, and interact with booths from our community partners...pick up free offers. The kids will enjoy many fun activities and crafts. Bring comfortable shoes and your camera. The event is being held at NRG Arena from 10:00 am – 3:00 pm; NRG parking is typically $12.

El Consejo del Área de Houston Sam, Boy Scouts of America está organizando la Feria Scout, el 14 de abril de 2018. Feria Scout es gratis y abierto al público. Scouts de todas las edades convergen para mostrar sus habilidades de scouts. Las familias disfrutarán visitando cientos de puestos interactivos. Traten las sorprendentes creaciones del horno holandés y otras delicias en el área de cocinar al aire libre. Disfruten de entretenimiento en vivo y demostraciones de nuestros socios de la comunidad...include do las ofertas gratis. Los niños podrán disfrutar de muchas actividades divertidas y artesanías. Traigan zapatos cómodos y su cámara. El evento se llevara a cabo en NRG Arena de 10:00 am - 3:00 pm. Se aplican cargos de aparcamiento en la zona.

Promotions

Right click and save these images to use for flyers, newsletters and websites.

      

       

District Contacts and Kick-off / Coupon Book Turn-in Locations

Note: Check the district website for additional turn-in dates and locations.

District
(click for website)

Contact 

January 25, 2018
Kick-off
March 8, 2018, Turn-in
(5% bonus commission deadline)
March 29, 2018, Turn-in
(3% bonus commission deadline)
April TBD, 2018, Turn-in
(1% bonus commission deadline)
Aldine Pathfinder   Jeritha Parker Smith        
Aquila Paula Burns        
Arrowmoon Luis Guzman        
Big Cypress Angela Teague        
Brahman Amber Wright        
Brazos Janet Potts        
Copperhead Jessica Gehrke        
David Crockett  Anita Meeves        
Flaming Arrow Jeff Hammonds        
George Strake Celinda Spaulding        
Iron Horse Elizabeth Doyle        
Mustang Rob Bartlett        
North Star Valerie Throgmorton        
Orion William Harris        
Phoenix Sarah Matthews        
Raven  Donna Bernelle        
San Jacinto  Frank Razeem        
Skyline John Caldwell        
Soaring Eagle Jennifer Ausmus        
Tall Timbers Kevin Ready        
Tatanka Donald Scherer        
Texas Skies Audrey Markiton        
Thunder Wolf Amy Hoover        
Twin Bayou Angelita Guerrero        
W. L. Davis Tamekia Johnson        

 

 

Contacts

Coupon Books Unit leader or district Scout Fair representative
Prizes Unit leader or district Scout Fair representative
Scout Fair participation patches Unit leader or district Scout Fair representative
Unit Booth Registration Cesiah Molina

 

 

 

 

 

 

Tony Hensdill  
Council Coupon Book Sales
 Coupon Book Information
 (713) 756-3374
tony.hensdill@scouting.org

Cesiah Molina
Unit / Council Booth Sign Up
 Booth Information
 (713) 756-3398
cesiah.molina@scouting.org

Michelle Phillips
Community Exhibitors
 (713) 756-3308
 michelle.phillips@scouting.org

Marty Sepulveda
Scout Fair Professional Staff Advisor
 (713) 756-3371
martin.sepulveda@scouting.org

 

 

Please note: By attending or participating in district or council events, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.