Scout Fair Leader's Page


At Scout Fair, Scouts and the entire family can enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking. Bring comfortable shoes and your camera. Open to the public. Admission is free (area parking fees apply).

The Scout Fair Leader's Guide contains important information, including changes for 2017.

Scout Fair Leader's Guide

 

Message from Chris Daniel, 2017 General Scout Fair Chairman

Get ready for "Scouts Today. Legends tomorrow" at Sam Houston Area Council's 80th annual Scout Fair on Saturday, May 6, 2017 at Minute Maid Park. We are excited to announce our partnership with the Houston Astros providing our weekly drawing bonus and our 217 bonus level prize. Scout Fair is an event in which Scouts from all over the council unite in one place to display Scouting fun for all ages! Units -- take advantage of the chance to showcase your Scouting skills by participating in a unit booth. The planning and teamwork involved in booth participation provides great fun and learning opportunities.

Plan your day to capture many activities:

  • Meet industry experts at the Merit Badge Midway and Conservation Corner
  • Try your luck with games of skill
  • Sample outdoor cooking creations

Selling Scout Fair coupon books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to "earn their own way." Each coupon book sells for only $10, but offers $100's in savings. When Scouts sell 15 or more coupon books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair coupon book prize brochure. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, with funds turned in on or before May 6, 2017.

Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission when registered by April 21, 2017. Turn in your funds by early bird bonus dates and earn additional commissions.  The prize brochure features prizes for various sales levels. Scouts who sell at least 217 Scout Fair coupon book bonus level will receive an additional bonus of two free tickets to a Houston Astros game, a special Astros hat, a goody bag, and a special meet and greet at the Scout Fair top sellers party.

Scout Fair is free and fun for the whole family and open to the entire community. Thank you for your involvement in Scouting.  Wishing you a successful coupon book sale, and I'll see you at Scout Fair!

Yours in Scouting,
Chris Daniel
Scout Fair General Chairman
 


 

Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Kroger, Buffalo Wild Wings, Luby's, Fuddruckers, the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before May 6, 2017. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels. 

Sign up to Sell Coupon Books        Scout Fair Kick-off Locations        District Contact

Coupon Book Store Front Selling

Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout unit’s have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.

Coupon Book Booth Selling Guidelines

Kroger allows units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth selling guidelines before registering.

Kroger Booth Registration   

  • Kroger booths will be scheduled in four-hour blocks.
  • Each unit will be permitted up to four Kroger booths during the initial registration period. Units who do not follow this policy will have their registration deleted.
  • Units can now register for multiple Kroger booths.

Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines.

 

Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair coupon book sales. Units must register for a booth by April 21, 2017.

Scout Fair Unit Booth Registration

 

Scout Fair Booths

Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.

Booth Set Up: Booths are set up on Saturday, May 6, 2017, from 7:00 -10:00 am. Booth assignments will be posted on council Facebook page the day before Scout Fair.

Booth Break-down: Booths must be set-up by 10:00 am and remain until 3:00 pm, even if you run out of supplies. Violation of this policy may negatively impact future participation. When one unit begins to tear down early, other units follow. This is disrespectful to the participants who may not have had a chance to visit all the booths. No exceptions will be made. Place trash in receptacles before leaving. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by April 21, 2017.

 Booth Safety Guidelines (coming soon)              Booth Planning Ideas

Indoor Booths: Booths are free. Indoor booths are only available in one size (8'x10'); limited spaces are available. Booths will have drapery hung from aluminum tubing. The booths have 8' high drapery across the back and 3' high drapery on the sides. Chairs can be rented for $5 each and 6-foot tables for $15; these must be pre-ordered when registering for a booth. Units may bring your own tables and chairs. Tables and chairs will not be available for rent the day of the event. All materials must be carried in as not trailers will be allowed inside.

Outdoor Booths / Area: Outdoor booths are free. Outdoor booths are available in one size (12'x15'); limited spaces are available. Cooking areas will be designated. Trailers will not be allowed to remain in the outdoor booth area. All materials must be offloaded at the booths and then the trailers must be moved to the parking area.

Scout Fair Booth Judging

Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:

  • Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
  • Outdoor cooking booths: Top Chef (awards given for "Best of Show" in four zones)
  • Outdoor activity booths (non-food) Best Activity (first, second & third place)

Parking Pass

Minute Maid parking passes, for areas owned by Minute Maid Park, will be available on a pre-purchased basis from the council for $12. Other downtown Houston streets and surface parking is available through independent operations.

Medical Forms

Adult leaders in charge of exhibits must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) for each person attending Scout Fair.

Service Units

Units can participate in Scout Fair as a service unit. Service units should be new units or very small units who do not have enough adult support to run a booth but still want to participate in Scout Fair. There are limited spots available for service units. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Service units must check-in at the council service unit booth upon arrival for assignments and to ensure credit for participation. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Service units will receive commissions from coupon book sales within 15 days of the fair if the account is closed and service verified. Troops, teams, crews and ships must have a minimum of two adults per 10 Scouts. Due to the new location for 2017, packs will not be allowed to serve as service units.

Register as a Service Unit

 

 

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair.  The unit leaders will distribute the patches to participants. Scouts who sell 15 Coupon Books will receive a super salesman patch, and can choose from many awesome prizes.

Scouts earn one Book Batted In for every Coupon Book sold. Books Batted In come in denominations of ten, five and one. If a Scout accumulates less than the 15, the points can be redeemed at the Winner’s Station at Scout Fair only. Prizes in the Scout Fair prize brochure begin at the 15 prize point level; points expire August 31, 2017. Points do not have cash value. Combining of sales between Scouts for prizes is not allowed.


Weekly Drawings

Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing for a bonus voucher from the Houston Astros. The bonus voucher includes two free tickets to a Houston Astros game, a special Astros hat, a goody bag, and a special meet and greet at the Scout Fair Top Sellers Party. A total of 10 weekly drawings will be held every Friday at 4:00 pm beginning February 24 – April 28, 2017. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes will be distributed at Scout Fair.


Council Top Sellers

The three Scouts who sell the most coupon books in the council will receive:

  • 1st Place Seller – $800 gift card from Academy Sports + Outdoors
  • 2nd Place Seller – $600 gift card from Academy Sports + Outdoors
  • 3rd Place Seller – $350 gift card from Academy Sports + Outdoors

Bonus Prize

Scouts who sell at least 217 Scout Fair Coupon Books will receive the prizes at the 217 level and a Houston Astros voucher which includes:

  • Two free tickets to an Astros game
  • Special Astros hat
  • Astros goody bag
  • Special meet and greet at the Scout Fair Top Sellers Party

       

We will have a special celebration for all 217 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April TBD, 2017 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is April TBD, 2017. Bonus prizes are subject to availability after April TBD, 2017, and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed. 

Submit Bonus Prize Winners

 

 

Scout Fair Prizes / Coupon Book Forms

Scout Fair Coupon Book Booth

Scout Fair Booth / Service Unit

Promotional Article

2017 Scout Fair

May 6, 2017  |  10:00 am - 3:00 pm  

The Sam Houston Area Council, Boy Scouts of America is hosting Scout Fair on May 6, 2017. Scout Fair is free of charge and open to the public. Scouts of all ages converge to showcase their Scouting skills. Families will enjoy visiting hundreds of interactive booths. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Enjoy live entertainment on the center stage. Watch demonstrations, and interact with booths from our community partners...pick up free offers. The kids will enjoy many fun activities and crafts. Bring comfortable shoes and your camera. The event is being held at Minute Maid Park from 10:00 am – 3:00 pm. Area parking fees apply.

El Consejo del Área de Houston Sam, Boy Scouts of America está organizando la Feria Scout, el 6 de mayo de 2017. Feria Scout es gratis y abierto al público. Scouts de todas las edades convergen para mostrar sus habilidades de scouts. Las familias disfrutarán visitando cientos de puestos interactivos. Traten las sorprendentes creaciones del horno holandés y otras delicias en el área de cocinar al aire libre. Disfruten de entretenimiento en vivo y demostraciones de nuestros socios de la comunidad...include do las ofertas gratis. Los niños podrán disfrutar de muchas actividades divertidas y artesanías. Traigan zapatos cómodos y su cámara. El evento se llevara a cabo en Minute Maid Park de 10:00 am - 3:00 pm. Se aplican cargos de aparcamiento en la zona.

Promotional Graphics

Right click and save these images to use for flyers, newsletters and websites.

      

       

 

Scout Fair Dates

January 26, 2017 Scout Fair Kickoffs
February 1, 2017 Scout Fair coupon book sales begins
March 9, 2017 Deadline to turn-in coupon book sales for 5% bonus commission. Consult your district website for turn-in locations.
April 6, 2017 Deadline to turn-in coupon book sales for 3% bonus commission
April 21, 2017 Deadline to sign-up for a booth or as a service unit to receive 10% participation commission
April 27, 2017 Deadline to turn-in coupon book sales for 1% bonus commission
TBD Deadline to turn-in coupon book sales to receive commission check at Scout Fair
May 6, 2017 Scout Fair set-up (7:00 - 10:00 am).  All booths must be set up by 10:00 am.
May 6, 2017 Scout Fair; deadline to receive full commissions on all sales
   


Questions

Coupon Book Sales District Scout Fair Representative
Coupon Book Prizes District Scout Fair Representative
Scout Fair Participation patches Unit leader
Booth Registration Cesiah Molina
Community / Midway Exhibitors Michelle Phillips


Council Contacts

Tony Hensdill  
Coupon Book Sales
 Coupon Book Information
 (713) 756-3374
tony.hensdill@scouting.org

Cesiah Molina
Scout Fair Unit / Council Booth Sign Up
 Booth Information
 (713) 756-3398
cesiah.molina@scouting.org

Michelle Phillips
Merit Badge Midway Exhibitors
 Exhibitor Information
 (713) 756-3308
 michelle.phillips@scouting.org

Marty Sepulveda
Scout Fair Professional Staff Advisor
 (713) 756-3371
martin.sepulveda@scouting.org

 

 

Please note: By attending or participating in district or council events, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.