Scout Fair Leader's Page

Scout Fair
Saturday, April 18, 2015
10:00am - 3:00pm at NRG Arena


Scout Fair Booths/Service Units    Coupon Books    Dates    Resources    Exhibitors Page

Scout Fair Dates

  • February 1, 2015 – Scout Fair coupon book sales begins
  • March 5, 2015 – Scout Fair 5% bonus turn-in deadline
  • March 26, 2015 – Scout Fair 3% bonus turn-in deadline
  • April 9, 2015 – Scout Fair 1% bonus turn-in deadline
  • April 9, 2015 - Scout Fair close-out deadline (to receive commission check at Scout Fair)
  • April 14, 2015 – Scout Fair top 3 district sellers due from district popcorn kernal
  • April 17, 2015 – Scout Fair set-up
  • April 18, 2015 – Scout Fair

Scout Fair Coupon Books Sales

Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving over $600 in valuable savings from partners such as Kroger, Sonic, Bass Pro, Goodyear and more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before April 18, 2015. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels.  Account close out procedures

Coupon Book Booths

Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout unit’s have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision making and participation. Scout Fair coupon book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booths guidelines.

Kroger allows units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location.

  • Kroger booths will be scheduled in 4-hour blocks.
  • Each unit will be permitted up to four Kroger booths during the initial registration period.
  • Booth registration will open in then end of January and continue through March 31st.
  • After Feb 15th, units can then register for multiple Kroger booths after every unit in SHAC has been given the opportunity to request at least one Kroger Booth.

Super Salesman Patch

Scouts who sell 15 coupon books will receive a Super Salesman patch (one per Scout. No combining of sales between Scouts).

2014 Candle Cards

Scouts earned one Candle Card for every coupon book sold. Candle Cards come in denominations of ten candles, five candles and one candle. Prizes in the Scout Fair prize brochure begin at the 15 Candle Level. If you accumulate less than the designated prize levels, Candle Cards can be redeemed at the Celebration Zone located at the Winner’s Circle Booth at Scout Fair on April 18. This is a one-day only opportunity. Candle Cards do not have cash value and expire August 31, 2015. Combining of sales between Scouts is not allowed.

2014 Best Buy Weekly Drawings

For every 15 Coupon Books sold, Scouts qualified for entry in the weekly drawing to win a $100 Gift Card to Best Buy. Weekly drawings were held every Friday at 4PM beginning February 7 – April 11, 2014. Scouts could enter multiple times. The Weekly Drawing entry was located on the money turn-in envelope. Winners were posted on our Facebook page. Prizes were distributed at Scout Fair on April 12th.


2014 Council Top Sellers were presented a trophy at Scout Fair and the following:

  • 1st Place Seller – $800 gift card from Academy Sports + Outdoors
  • 2nd Place Seller – $600 gift card from Academy Sports + Outdoors
  • 3rd Place Seller – $350 gift card from Academy Sports + Outdoors
  • District Top Sellers – Magellan Outdoors™ Excursion 6-Person Swiftrise Family Tent from Academy Sports + Outdoors.


2014 Bonus Prize

Scouts who sold at least 214 Scout Fair Coupon Books will received an Ollo Bug Robot Kit, Scout Shop gift card for $214, SHAC Camp certificate for $214 and a Bonus Prize: The Ultimate Birthday Bash for 10 at Bounce Off the Walls!

Imagine how much fun it will be to spend YOUR birthday bouncing off the walls in the trampoline arena.


  • 2 hour reserved tables for 10 jumpers—
  • 2 large single topping pizzas, 10 bottled waters—
  • Set-up/ Clean up

And receive 5 “Two for One” Jump one-hour passes to be used for a future date! Excludes Saturdays and must book in advance to ensure availability. Must be redeemed or booked by May 30, 2015.

This 2014 Bonus Form MUST BE submitted by April 30th. Bonus packages are subject to availability after April 30th, 2014 and are not guaranteed to be available. SHAC reserves the right to substitute this bonus for an equal or greater value Bonus after this deadline date has passed. Bonus is awarded after confirmation is made with proper documentation provided with this form. Unit coupon book sales records detailing all selling Scouts unit sales must be attached with this form to receive bonus. No combining of sales! Bonuses will be granted directly to Scout’s guardian or designated person provided by parent/guardian. Submit the Ultimate Birthday Bash bonus form for each Scout who sells 214 Coupon Books.

Scout Fair Booths / Service Units

Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair Coupon Book Sales.

Scout Fair Booths: Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about, and to share your scouting skills with fellow Scouts and Scout Leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2015.

Service Units: Units can participate in Scout Fair as a service unit. Service units should check-in at the council service unit booth upon arrival. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Your unit will receive a notice of where your help is needed one week before the fair. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission.

  • Service unit registration (opens in January)

Scout Fair Booth Judging

Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:

  • Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
  • Outdoor cooking booths: Top Chef (awards given for best of in four zones)
  • Outdoor activity booths (Non-Food): Best Activity (first, second & third place)

Scout Fair Participation Patch

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch.

Scout Fair Resources (will be available in January)

  • Scout Fair leader's guide
  • Scout Fair kick-off presentation
  • Important dates
  • Scout Fair poster (English)
  • Scout Fair poster (Spanish)

Scout Fair Coupon Books

  • Prize brochure
  • Turn In envelopes
  • Unit coupon book sales record form
  • Ultimate birthday bash bonus form (for Scouts who sell 214 coupon books)
  • Unit top three sellers form (for district Scout Fair chair to submit by April 8)
  • District coupon sales managers record form
  • Account close out procedures

Scout Fair Coupon Book Booths

  • Coupon book booth selling guidelines at businesses
  • Kroger coupon book booth leader letter
  • Register to sell in front of Kroger

Scout Fair Booth / Service Unit

  • Service Unit Registration (opens in January)
  • Scout Fair booth safety guidelines
  • Scout Fair booth planning ideas

Please note: By attending or participating in this event, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.

For Questions Contact:

Ginger Kern
Scout Fair Coupon Sales / Scout Fair Project Coordinator
 (713) 756-3374

Cesiah Molina
Scout Fair Unit / District / Council Booth Sign Up
 (713) 756-3398

Britt Vincent
Merit Badge Midway Exhibitors
 (713) 756-3381

Nathan Doherty
Field Director / Scout Fair Professional Staff Advisor
 (713) 756-3358