Scout Fair Leader's Page

Scout Fair
Saturday, April 16, 2016
10:00am - 3:00pm
at NRG Arena


At Scout Fair, Scouts of all ages converge to showcase their Scouting skills. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Visit the midway with over 90 experts representing merit badges. Enjoy live entertainment on the center stage. Watch demonstrations, interact with participating booths from our community partners...pick up free offers. Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking. Bring comfortable shoes and your camera. Open to the public. Admission is free (stadium parking is now $12 - price is set by NRG).


Booths/Service Units      Coupon Books     Turn-in Locations     Dates      Resources     Prizes     Contacts


Message from Bill McDonald, 2015 General Scout Fair Chairman

Get ready to go "Scouting Around the World" at Sam Houston Area Council's 78th annual Scout Fair on Saturday, April 18, 2015 at NRG Arena. We are excited to announce our partnership with the Houston Zoo who is providing our weekly drawing bonus and our 215 bonus level prize.  Scout Fair is an event in which Scouts from all over the council unite in one place to display Scouting fun for all ages! Units-- take advantage of the chance to showcase your Scouting skills by participating in a unit booth. The planning and teamwork involved in booth participation provides great fun and learning opportunities.

Plan your day to capture many activities:

  • Meet industry experts at the Merit Badge Midway and Conservation Corner
  • Try your luck with games of skill
  • Interact with other units across the council
  • Sample outdoor cooking creations

Selling Scout Fair Coupon Books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to "earn their own way." Each Coupon Book sells for only $10, but offers over $600 in savings. When Scouts sell 15 or more Coupon Books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair Coupon Book prize brochure. Please note that the telescope (level 40 prize) has been discontinued). All units receive a 30% base commission for each $10 Scout Fair Coupon Book sold, with funds turned in on or before April 18, 2015.

Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission when registered by March 26, 2015. The Coupon Book prize brochure features prizes for various sales levels.

Reaching the 215 Coupon Book bonus level and win an exclusive overnight camping experience at the Houston Zoo for the prize winner and one chaperone.  Spend the night a world away without ever leaving the Houston Area.  On a Houston Zoo Wild Winks overnight, get ready for a fun-filled and totally unique afterhours experience.  All overnights include interactive activities during a twilight zoo tour, touchable animals, pizza dinner, and a continental breakfast.

Scout Fair is free and fun for the whole family and open to the entire community. Thank you for your involvement in Scouting.  Wishing you a successful Coupon Book sale, and I'll see you at Scout Fair!

Yours in Scouting,
Bill McDonald
Scout Fair General Chairman

Scout Fair Dates

  • February 1, 2016 – Scout Fair Coupon Book sales begins
  • March 3, 2016 – Deadline to turn in Coupon Book sales for 5% bonus commission
  • March 31, 2016 – Deadline to turn in  Coupon Book sales for 3% bonus commission
  • March 31, 2016 - Deadline to sign-up for a booth or as a service unit to receive 10% participation commission
  • April 7, 2016 – Deadline to turn in  Coupon Book sales for 1% bonus commission
  • April TBD, 2015 - Deadline to turn in Coupon Book sales to receive commission check at Scout Fair
  • April 15, 2015 – Scout Fair set-up
  • April 16, 2015 – Scout Fair; deadline to receive full commissions on all sales 

2015 Scout Fair Coupon Books Sales

Scout Fair Coupon Books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair Coupon Book offers great savings for the buyer, while Scouts earn commissions for every $10 Coupon Book purchased. Buyers support the Scouting program while receiving over $600 in valuable savings from partners such as Kroger, Sonic, Bass Pro, Goodyear and more. All units receive a 30% base commission for each $10 Scout Fair Coupon Book sold, for funds turned in on or before April 18, 2015. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 Coupon Books. Please refer to the Scout Fair prize brochure for prizes and sales levels.

Coupon Book Booths

Coupon Book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout unit’s have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair Coupon Book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair Coupon Book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the Coupon Book booth selling guidelines at businesses.

Kroger allows units to sell Scout Fair Coupon Books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth leader letter. 

Registration for Kroger booths will open in February
  • Kroger booths will be scheduled in 4-hour blocks.
  • Dates for booths:
  • TBD
  • Each unit will be permitted up to four Kroger booths during the initial registration period.
  • After February TBD, 2016, units can then register for multiple Kroger booths after every unit in SHAC has been given the opportunity to request at least one booth at Kroger.

Units can sell Coupon Books at other locations given they have permission from store management and follow the store rules and regulations.

2015 Scout Fair Participation Patch

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair.  The unit leaders will district the patches to participants.


2015 Paw Prints

Scouts earned one Paw Print for every Coupon Book sold. Paw Prints come in denominations of ten paw prints, five paw prints and one paw print. Prizes in the Scout Fair prize brochure begin at the 15 Paw print level. Please note that the telescope (a level 40 prize) has been discontinued. If you accumulate less than the designated prize levels, Paw Prints can be redeemed at the Prize Den located at the Winner’s Circle Booth at Scout Fair on April 18. This is a one-day only opportunity. Paw Prints do not have cash value and expire August 31, 2015. Combining of sales between Scouts is not allowed.

*Note: The telescope (level 40 prize) has been discontinued 

2015 Scout Fair Prizes and Super Salesman Patch

Scouts who sell 15 Coupon Books will receive a super salesman patch (one per Scout), and can choose from many awesome prizes.

New this year… the participation patch and the Super Salesman Patch are interlocking patches. No combining of sales between Scouts.

2015 Weekly Drawings

Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing for an annual family membership to the Houston Zoo. A total of 10 weekly drawings will be held every Friday at 4PM beginning February 6 – April 10, 2015. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes are distributed at Scout Fair on April 18, 2015.

2015 Council Top Sellers

The three Scouts who sell the most coupon books in the council will receive:

  • 1st Place Seller – $800 gift card from Academy Sports + Outdoors
  • 2nd Place Seller – $600 gift card from Academy Sports + Outdoors
  • 3rd Place Seller – $350 gift card from Academy Sports + Outdoors

2015 Bonus Prize

Scouts who sell at least 215 Scout Fair Coupon Books will receive the prizes at the 215 level and an additional bonus: a Wild Wink overnight at the Houston Zoo, a fun-filled after-hours experience! The overnight will include interactive activities during a twilight zoo tour, touchable animals, pizza dinner and continental breakfast for the bonus prize winner and a chaperone, as well as a family four pack for each bonus prize winner to visit the zoo.

We will have a special celebration for all 215 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April 9, 2015 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is April 30, 2015. Bonus prizes are subject to availability after April 30, 2015 and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed.

Submit Bonus Prize Winners


Scout Fair Booths / Service Units

Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair Coupon Book Sales if registered by March 31, 2016.  


Scout Fair Booths: Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout Leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2016.

Registration opens in January.

  • Booth planning ideas
  • Scout Fair booth safety guidelines

Service Units: Units can participate in Scout Fair as a service unit. Service units should check-in at the council service unit booth upon arrival. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Your unit will receive a notice of where your help is needed one week before the fair. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission.

Registration opens in January.

Scout Fair Booth Judging

Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:

  • Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
  • Outdoor cooking booths: Top Chef (awards given for "Best of Show" in four zones)
  • Outdoor activity booths (non-food): Best Activity (first, second & third place

2015 Scout Fair Resources


  • Scout Fair Kickoff Meeting presentation slides in .pdf 
    (download the original version in PowerPoint - very large)
  • Scout Fair Kickoff meeting agenda
  • Important dates
  • Scout Fair poster 

Scout Fair Coupon Books

  • Prize brochure
  • Turn In envelopes
  • Unit coupon book sales record form
  • Bonus form (for Scouts who sell 215 Coupon Books)
  • District coupon sales managers record form
  • Account close out procedures

Scout Fair Coupon Book Booth

  • Coupon Book booth selling guidelines at businesses
  • Kroger coupon book booth leader letter
  • Register to sell in front of Kroger (opens Feb 1)

Scout Fair Booth / Service Unit

  • Service Unit Registration
  • Scout Fair booth safety guidelines
  • Scout Fair booth planning ideas

Please note: By attending or participating in this event, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.

For Questions Contact:

Scout Fair Coupon Sales / Scout Fair Project Coordinator
 (713) 756-3374

Rebecca Navarro
Scout Fair Unit / District / Council Booth Sign Up
 (713) 756-3305

Chad Srader
Merit Badge Midway Exhibitors
 (713) 756-3372

Marty Sepulveda
Dir. of Field Service / Scout Fair Professional Staff Advisor
 (713) 756-3371