Scout Fair Leader's Page


At Scout Fair, Scouts of all ages converge to showcase their Scouting skills. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Visit the midway with over 90 experts representing merit badges. Enjoy live entertainment on the center stage. Watch demonstrations, interact with participating booths from our community partners...pick up free offers. Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking. Bring comfortable shoes and your camera. Open to the public. Admission is free (NRG stadium parking is typically $12).

Message from Chris Daniel, 2016 General Scout Fair Chairman

Get ready to "Take Flight with Scouting" at Sam Houston Area Council's 79th annual Scout Fair on Saturday, April 16, 2016 at NRG Arena. We are excited to announce our partnership with the iFly Indoor Skydiving who is providing our weekly drawing bonus and our 216 bonus level prize. Scout Fair is an event in which Scouts from all over the council unite in one place to display Scouting fun for all ages! Units-- take advantage of the chance to showcase your Scouting skills by participating in a unit booth. The planning and teamwork involved in booth participation provides great fun and learning opportunities.

Plan your day to capture many activities:

  • Meet industry experts at the Merit Badge Midway and Conservation Corner
  • Try your luck with games of skill
  • Interact with other units across the council
  • Sample outdoor cooking creations

Selling Scout Fair Coupon Books not only sustains the Scout Fair event and other council programs, it also provides a great fundraising opportunity for your unit and prepares Scouts to "earn their own way." Each Coupon Book sells for only $10, but offers over $600 in savings. When Scouts sell 15 or more Coupon Books, they'll earn the Super Salesman patch, qualify for entry in weekly drawings and earn great prizes from the Scout Fair Coupon Book prize brochure. Please note that the telescope (level 40 prize) has been discontinued). All units receive a 30% base commission for each $10 Scout Fair Coupon Book sold, with funds turned in on or before April 16, 2016.

Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission when registered by March 26, 2016. The prize brochure features prizes for various sales levels. Scouts who sell at least 216 Scout Fair Coupon Books will receive an additional bonus: A night at iFLY.

Scout Fair is free and fun for the whole family and open to the entire community. Thank you for your involvement in Scouting.  Wishing you a successful Coupon Book sale, and I'll see you at Scout Fair!

Yours in Scouting,
Chris Daniel
Scout Fair General Chairman
 


 

Scout Fair Coupon Books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair Coupon Book offers great savings for the buyer, while Scouts earn commissions for every $10 Coupon Book purchased. Buyers support the Scouting program while receiving over $600 in valuable savings from partners such as Kroger, Sonic, Bass Pro, Goodyear and more. All units receive a 30% base commission for each $10 Scout Fair Coupon Book sold, for funds turned in on or before April 16, 2016. Participate at Scout Fair, as either a service unit or booth participant, and earn an additional 10% commission. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 Coupon Books. Please refer to the Scout Fair prize brochure for prizes and sales levels. 

Booth Assignments and Maps         Scout Fair Kick-off Locations        District Contact

2016 Coupon Book Booths

Coupon Book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where Boy Scout unit’s have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair Coupon Book booths help Scouts:

  1. Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
  2. Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
  3. Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.

Scout Fair Coupon Book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the Coupon Book booth selling guidelines at businesses.

Coupon Book Booth Selling Guidelines

Kroger allows units to sell Scout Fair Coupon Books in front of their stores. Units must register to reserve a time and location. Read the Kroger coupon book booth leader letter before registering.

Kroger Booth Instructions              Register for a Kroger Booth

  • Kroger booths will be scheduled in 4-hour blocks.
  • Each unit will be permitted up to four Kroger booths during the initial registration period.
  • After February 18th, units can then register for multiple Kroger booths after every unit in SHAC has been given the opportunity to request at least one booth at Kroger.

Units can sell Coupon Books at other locations given they have permission from store management and follow the store rules and regulations and the booth selling guidelines..

 

Every pack, troop, team, crew, ship and post is encouraged to participate in Scout Fair. Units that participate at Scout Fair, with a booth or as a service unit, earn an additional 10% commission on Scout Fair Coupon Book Sales if registered by March 31, 2016.

Booth Assignments and Maps

Scout Fair Booths

Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about, and to share your Scouting skills with fellow Scouts and Scout leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon. Please do not begin to tear down your booth before 3:00 pm. For more information regarding booth rules and regulations, please refer to the Scout Fair booth safety guidelines. For questions, contact your district Scout Fair chair or district executive. Units must register for a booth by March 31, 2016.

Unit Booth Registration Opens in January      Booth Safety Guidelines       Booth Planning Ideas

Booths are free. Units can request an indoor booth (10' x 10', 10' x 20', or 20' x 20') or outdoor booth (12' x 15'). For indoor booths, you can purchase electricity for $100, chairs can be rented for $8 and 6-foot tables for $15. You may bring your own tables and chairs. Tables and chairs will not be available for rent the day of the event.

Scout Fair Booth Judging

Scout Fair Booths are judged on the following criteria: signage, evidence of youth involvement, adherence to health and safety guidelines and theme. Award ribbons will be given for each of the following:

  • Inside booths by district: Best Activity (awards given for Cub Scouts, Boy Scouts and Venturing)
  • Outdoor cooking booths: Top Chef (awards given for "Best of Show" in four zones)
  • Outdoor activity booths (non-food): Best Activity (first, second & third place

Two Day Parking Pass

NRG typically charges $12 for parking.  A two day parking pass with 'in and out' privileges for a single vehicle, including trailers can be requested when signing up for a booth (no later than 3/31/16). The two-day parking pass is $15 and will be mailed April 1, 2016. The pass can be used for Friday night set up and all day Saturday.

Service Units

Units can participate in Scout Fair as a service unit. Service units should be new units or very small units who do not have enough adult support to run a booth, but still want to participate in Scout Fair. There are limited spots available for service units. Scouts are needed in many ways to help at Scout Fair, whether helping to hand out flyers, unload boxes, or set up areas. Service units should check-in at the council service unit booth upon arrival. Your unit will receive a notice of where your help is needed about one week before the fair. Service units must have a minimum of 50% of their registered youth participating to receive the additional commission. 

Registration opens in January

 

 

Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon Books will receive a participation Scout Fair participation patch. Unit leaders will receive the participation patch from their district professional at Scout Fair.  The unit leaders will distribute the patches to participants. Scouts who sell 15 Coupon Books will receive a super salesman patch, and can choose from many awesome prizes.

Scouts earn one license point for every Coupon Book sold. License points come in denominations of ten, five and one. Prizes in the Scout Fair prize brochure begin at the 15 prize point level.  If you accumulate less than the designated prize levels, license points can be redeemed at the Flight School located at the Winner’s Circle Booth at Scout Fair on April 16. This is a one-day only opportunity. License points do not have cash value and expire August 31, 2016. Combining of sales between Scouts for prizes is not allowed.

Weekly Drawings

Scouts who sell 15 Coupon Books will receive the super salesman patch and will be entered into the weekly drawing for an awesome prize, a voucher to experience iFLY Indoor Skydiving!. A total of 10 weekly drawings will be held every Friday at 4:00 pm through April 8, 2016. Scouts can enter multiple times to increase their chances of winning. The weekly drawing entry is located on the money turn-in envelope. Winners will be posted on our Facebook page. Drawing prizes are distributed at Scout Fair on April 16, 2016.


2016 Council Top Sellers

The three Scouts who sell the most coupon books in the council will receive:

  • 1st Place Seller – $800 gift card from Academy Sports + Outdoors
  • 2nd Place Seller – $600 gift card from Academy Sports + Outdoors
  • 3rd Place Seller – $350 gift card from Academy Sports + Outdoors

2016 iFly Bonus Prize

Scouts who sell at least 216 Scout Fair Coupon Books will receive the prizes at the 216 level and an additional bonus: A night at iFLY. The prize includes:

  • Tunnel usage
  • Video of flight
  • Picture of flight
  • Plus pizza party
  • And much more….


       

We will have a special celebration for all 216 bonus prize winners at Scout Fair; however, the names of the winners must be submitted below by April 7, 2016 to be recognized at Scout Fair. The deadline to submit all bonus prize winners is April 30, 2016. Bonus prizes are subject to availability after April 30, 2016 and are not guaranteed. SHAC reserves the right to substitute this bonus prize for an equal or greater value prize after this deadline date has passed. 

Submit Bonus Prize Winners

 

 


Scout Fair Poster

2016 Scout Fair Prizes / Coupon Book Forms


Prize Brochure

2016 Scout Fair Coupon Book Booth

Scout Fair Booth / Service Unit

Promotional Article

2016 Scout Fair

April 16, 2016  |  10:00 am - 3:00 pm  

The Sam Houston Area Council, Boy Scouts of America is hosting Scout Fair on April 16, 2016. Scout Fair is free of charge and open to the public. Scouts of all ages converge to showcase their Scouting skills. Families will enjoy visiting hundreds of interactive booths. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Enjoy live entertainment on the center stage. Watch demonstrations, and interact with booths from our community partners...pick up free offers. The kids will enjoy many fun activities and crafts. Bring comfortable shoes and your camera. The event is being held at NRG Arena from 10:00 am – 3:00 pm. NRG stadium parking is typically $12.

El Consejo del Área de Houston Sam, Boy Scouts of America está organizando la Feria Scout, el 16 de abril de 2016. Feria Scout es gratis y abierto al público. Scouts de todas las edades convergen para mostrar sus habilidades de scouts. Las familias disfrutarán visitando cientos de puestos interactivos. Traten las sorprendentes creaciones del horno holandés y otras delicias en el área de cocinar al aire libre. Disfruten de entretenimiento en vivo y demostraciones de nuestros socios de la comunidad...include do las ofertas gratis. Los niños podrán disfrutar de muchas actividades divertidas y artesanías. Traigan zapatos cómodos y su cámara. El evento se llevara a cabo en NRG Arena de 10:00 am - 3:00 pm. Estacionamiento en el estadio NRG es típicamente $12.

Promotional Graphics

Right click and save these images to use for flyers, newsletters and websites.

      

       

 

2016 Scout Fair Dates

January 28, 2016 Scout Fair Kickoffs
February 1, 2016 Scout Fair Coupon Book sales begins
March 3, 2016 Deadline to turn in Coupon Book sales for 5% bonus commission
March 31, 2016 Deadline to turn in  Coupon Book sales for 3% bonus commission
March 31, 2016 Deadline to sign-up for a booth or as a service unit to receive 10% participation commission
April 7, 2016 Deadline to turn in  Coupon Book sales for 1% bonus commission
April 7, 2016 Deadline to turn in Coupon Book sales to receive commission check at Scout Fair
April 15, 2016 Scout Fair set-up
April 16, 2016 Scout Fair; deadline to receive full commissions on all sales

 


Questions

Coupon Book Sales District Scout Fair Representative
Coupon Book Prizes District Scout Fair Representative
Scout Fair Participation patches Unit leader
Booth Registration Rebecca Navarro
Community / Midway Exhibitors Chad Srader


Council Contacts

Tony Hensdill  
Coupon Book Sales
 Coupon Book Information
 (713) 756-3374
Tony.Hensdill@scouting.org

Rebecca Navarro
Scout Fair Unit / District / Council Booth Sign Up
 Booth Information
 (713) 756-3305
Rebecca.Navarro@scouting.org

Chad Srader
Merit Badge Midway Exhibitors
 Exhibitor Information
 (713) 756-3372
Chad.Srader@scouting.org

Marty Sepulveda
Scout Fair Professional Staff Advisor
 (713) 756-3371
Martin.Sepulveda@scouting.org

 

 

Please note: By attending or participating in district or council events, you give permission for your photograph to be used to promote Scouting, Scouting recruitment and/or donations/solicitation flyers.