About Us

Updated 10/4/2012

Rechartering Forms and Documents

On this page are links to all of the forms that may be needed to recharter a unit and to the informational documents that are provided in the recharter packet and additional resources that are provided online.

Recharter Packet Table of Contents:

The following printed items are included in your recharter packet:

1. Council Commissioner Letter:

Welcome letter from Council Commissioner Stan Stanley.

2. Rechartering Your Scouting Unit:

Your Internet Rechartering access code is printed on a label attached to upper right hand corner of this document. The document contains pointers to useful information such as the Council website, deadlines, and rechartering using the Internet, along with an overview of the recharter process for the first time recharter processors, and detailed instructions and checklist. Read this early, if not first!

3. Unit Roster:

This roster is your current membership as of the date at the top left of the printout. Because Sam Houston Area Council requires the use of Internet Rechartering for all recharters, this is a regular unit roster. It cannot be turned in to recharter the unit. You may obtain a more current roster to prepare for rechartering by using your unit’s Internet Advancement account.

4. Accident Insurance Information:

This form is used to calculate the Council accident insurance fee. It is turned in with the recharter.

5. December 2013 Recharter Transition Form:

Sam Houston Area Council will require all units to recharter in December 2013. Units that already recharter in December (roughly half our units) will be ready to go after completing their regular recharter. All other units will recharter for the number of months required to make this charter renewal expire in December 2013. For instance, current January recharters will recharter for 11 months this time only so that the new charter expires next December. The form recalculates the "Total Fees Submitted" from the Internet Rechartering printout using the correct number of months to change the next charter renewal date.

To reduce wasted paper and to reduce the complexity of the recharter packet, the following resources are available online in section.

6. Your Pack/Troop/Crew:

a. Your Cub Pack
b. Your Scout Troop
c. Your Crew / Ship

7. Mandatory Adult Leader Training:

BSA now requires Youth Protection Training to recharter all existing adult leaders and to enroll all new leaders. Read this document to be sure your leaders meet standards.

8. The Facts About Applications:

Learn when and how to use member applications when rechartering.

9. Extra Youth and Adult Applications:

a. Adult application ( English ) ( Spanish )
b. Youth application ( English ) ( Spanish )

These are for brand new people. Make sure to have proper signatures both adults and youth.

10. Insurance Papers:

a. Council Accident and Insurance Plan: (Brochure) Tells about insurance coverage
b. HRS Claim Form:Sample – can be used

11. Unit Budget Plan:

Provides a basic budget for your unit.

12. Membership Inventory:

Procedure for a membership check up.

13. Uniform Inspection:

a. Tiger Cub/Wolf Cub Scout/Bear Cub Scout

b. Webelos Scout

c. Boy Scout/Varsity Scout

d. Adult leaders

PDF files containing the current adult and uniform inspection sheets are downloaded directly from the National Council forms page.

14. Telephone Reference Check for New Volunteer Leaders:

Use this checklist to check references for volunteers that you are adding to your unit's roster.

15. Risk Management Checklist:

For unit program planning.

16. Journey To Excellence Scorecard:

PDF files containing the form used to determine whether units meet 2012 Journey To Excellence requirements are downloaded directly from the National Council Journey To Excellence page. There is a separate form for each type of unit: pack, troop, team, crew, ship.