Donor Privacy Policy

Sam Houston Area Council Boy Scouts of America (“SHAC”) is committed to respecting and protecting the personal privacy of its members and those who visit its website at www.samhoustonbsa.org. The following is our donor privacy policy, which guides our staff on how they may use a donor’s personal information while honoring your rights as a contributor. We will not sell, share or trade our donor’s names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received by SHAC, both online and offline, on any Platform ("Platform," includes the SHAC website and mobile applications), as well as any electronic, written, or oral communications.

SHAC uses personally identifiable information from donors that is collected at several points on our website, including name, address, telephone number, email address and donor comments when a donor voluntarily provides it to us. When a donor pledges money as a donation to SHAC, we request certain personally identifiable information from them on our secure donation form and/or by telephone. Donors must provide contact information (such as name, email and billing address) and financial information (such as credit card number and expiration date). This information is used for billing purposes and to fulfill donations. Credit card information is only used for specific or pre-authorized recurring transaction(s) and is then destroyed. However, if we have trouble processing a donation, we will use this information to contact the donor.

In addition, a record is kept of each donor’s giving history. Donor information is stored in ScoutNet, a donor management database at SHAC. Access to the database is restricted to personnel with a legitimate business need to access or modify the information contained therein. This information is kept on file for IRS purposes and is also used for acknowledgments and mailing lists.

SHAC does not sell, trade, rent or share names, addresses, telephone numbers or e-mail addresses of our donors. SHAC will use contact information (e-mail, telephone numbers or addresses) of donors for these purposes only:

  • Produce receipts for donations;
  • Acknowledge donors for their contributions;
  • Inform donors about news, upcoming fundraising events and Scouting activities;

o When information is sent utilizing a mailing service - The companies we employ have access only to the personal information needed to perform their functions, but are contractually prohibited from using it for other purposes;

  • Internal analysis and record keeping;
  • If necessary, reporting to relevant U.S. agencies; and
  • As a means of recognizing support, SHAC may occasionally publish names of donors in various Scouting newsletters, brochures, and publications. If a donor prefers their name not be published, please notify the Director of Development at 713-659-8111.

Online Donations

Our donation button uses industry standard SSL (secure socket layer) technology to protect data transmissions. The information collected will not be given out (shared or sold) to any third party.

When giving an online donation or making an activity registration payment, SHAC takes every precaution to protect our donor’s personal information. This includes online data collected on the SHAC website through our secure e-commerce system and payment processor (Doubleknot) which is used to securely process online donations. All communication with Doubleknot is encrypted for the highest level of security of our donor’s personal information.

If you have questions about this Donor Privacy Policy or if you wish to be removed from our e-mail and/or postal contact lists at any time, please contact the Director of  Development at 713-659-8111.

NOTE: This privacy policy was last modified on July 20, 2016, and applies only to the Sam Houston Area Council Boy Scouts of America and its website: www. samhoustonbsa.org. This privacy policy does not apply to any other council or unit website, as their content is not controlled by the Sam Houston Area Council Boy Scouts of America. Please contact the administrator of any council, unit or other Scouting-oriented website for information about their own privacy policies and the information they collect about their site visitors.

 

Contact

Travis Briner
Director of Development
(713) 756-3370
 Travis.Briner@scouting.org