Bayshore District Roundtable
Roundtable is a district monthly meeting typically held the first Thursday of every month at House of Prayer Lutheran Church (14045 Space Center Blvd, 77062) to help unit leaders plan and carry out their own program. Roundtable is a form of supplemental training for volunteers. The objective of Roundtable is to give leaders program ideas; information on policy, events, and training opportunities; and an opportunity to share experiences and enjoy fun and fellowship with other Scouting leaders. As a result of the roundtable experience, unit leaders will be inspired, motivated, informed, and able to provide a stronger program for their Scouts. map
|Fall Recruiting Training
Cub Scout and Boy Scout Roundtable
August 1 - December 1, 2014
Selling gourmet popcorn is a wonderful opportunity for units to earn funds to support their entire year of Scouting. Online sales begin August 1. Show-and-Sell runs from September 1 to September 30. Traditional take-order sales run from October 1 to November 24.
One representative per unit should attend the council's popcorn kick-off on September 17 at Cullen’s Upscale American Grille (11500 Space Center Blvd., Houston, TX 77059). Sales materials and dinner will be provided.
Sign up your unit
New for 2014: Show-and-Sell. During Show-and-Sell, units order popcorn (four products) and sell the popcorn at booths in front of businesses or at events. The Show-and-Sell lasts from September 1 to September 30. If you unit is interested in participating, attend the orientation on July 28 at the Cockrell Service Center at 7:00 pm.
• Increase unit and council income – 70% stays local.
• Pay for entire Scouting program.
• Scouts learn life lessons by “earning their own way.”
• Trail’s End prize program motivates Scouts.
• Loads of incentives – $600 club, $1500 sellers, college scholarships.
• Sell online to those friends and family to earn more income and prizes. Register your unit and Scouts now for online accounts.
• Sales materials and resources provided at Council Popcorn Kick-offs in September TBD, 2014.
||Popcorn Show-and-sell unit orientation, 7:00 pm
|August 1 - November 24
||Online sales (count toward Scout rewards)
||Show-and-sell popcorn distribution
|September 1 - 30
||Popcorn Training at Cullen’s Upscale American Grille
|October 1 - November 24
||Traditional take-order popcorn sales
||Unit orders due on Trail's End website
||Prize orders due (link will be emailed to unit popcorn kernel
||Popcorn distribution (see district website for location)
||Unit top sellers form due (at distribution center)
||Unit payments due (at distribution center)
||Top seller's celebration (for council, district & online top sellers)
The fall recruiting campaign focuses on recruiting new families to the fun and adventures of Cub Scouting. For resources, visit the council and national websites.
Here are some table tents customized for Bayshore District to use during your recruiting night. For more information, contact District Membership Chair Dominique Vega, or District Executive Sidney Castillo.
Ideas on how to produce a successful rally:
- School visits (classrooms, lunchrooms, recess, etc.).
- Send flyers home from school to all prospective members.
- Posters in schools, businesses, community organizations, etc.
- Put Cub Scouting messages on marquees at schools, subdivisions, and businesses.
- Set up a booth at “Meet the Teacher” nights, open houses and charter partner.
- Post yard signs in every Cub Scout family’s yard.
- Public address announcement at the school on the day of the rally.
- Articles in local newspapers, subdivision newsletters, and chartered partner newsletters.
- Have Cub Scouts wear their uniform on the day of the rally.
- Plan a second event to invite prospective Cub Scouts (e.g., pack meeting invite)—use the second chance flyers.
August 8-10, 2014
The Venturing Summit is the end-of-the-summer activity for all Venturers, Sea Scouts and your friends who are thinking about joining the program. There will be a full slate of activities such as small boat sailing, rowing, slip and slide, swimming, kickball, volleyball, geocaching, Guitar Hero challenge and more. Make it a full weekend, just a day, or a night and a day activity. Venturers can camp, or just enjoy a long summer day. The Venturing Summit is being held at Bovay Scout Ranch and offers a chance to relax, do as much, or as little as you want, visit with old friends and make new friends, enjoy meals prepared for you, and of course, engage in a lot of fun activities. Venturing is a youth development program for young men and women 14 years of age (and in the 9th grade) through 20 years old. Venturing provides positive experiences to help young people mature and become responsible and caring adults. The program offers fun and challenging activities that promote character development, citizenship, and physical fitness.
BeAScout.org is a tool prospective families use to find units to join. BeAScout.org has a Google pin for every unit. Is your unit information up to date, or do you have the unit leader from three years ago as your contact? Unit leaders can update your unit information to make it EASY for new Scouting families to find your unit by logging into myscouting.org and looking under Unit Tools, selecting BeAScout, and then clicking on Unit Pin Management.
The Program Guide is a great resource for district and unit leaders and is available electronically.
The SHAC Program Guide is provided annually to units at May Roundtable. The Program Guide contains valuable information about council and district programs, descriptions and calendars and is an essential tool for unit leaders. East Division Program Guide
Cub Scout Planning - Take some time now to plan your den and pack meetings for the coming year. A common element of strong units is they all have a good annual program planned a year in advance.
August 15-17, 2014
American Indian Weekend (AIW) is an opportunity to learn more about the American Indian culture and expand your dance and craft skills. Opportunities will be focused on learning to dance, making outfits and crafts, singing and many other areas of the American Indian culture. Participants will have an opportunity to gain hands on experience with some of the best craftsmen in the Scouting movement. AIW is open all Boy Scouts and Venturers. Activities will include classes (e.g., beadwork styles, fingerweaving, fan construction, moccasin construction, ribbon shirt construction), ceremony workshops, regalia workshops, dance classes, singing classes, Indian Lore Merit Badge (limited to 50), and a Saturday night pow wow with with past and present champion dancers, competitions and intertribal dances.
August 17, 2014
The OA Troop/Team Representative Summit is a training experience for Order of the Arrow (OA) troop/team representatives and their advisers. The OA troop/ream representative is a leadership position held by an OA member. He serves as a liaison among the unit, chapter and the lodge. Practically speaking, this gives your unit a voice in the OA and is the avenue through which your troops questions or requests of the OA are addressed. The summit focuses on building leadership skills, providing service to the troop and working with the OA troop/team representative adviser. The summit emphasizes how the OA troop/team representative is a jack of all trades in his various leadership situations. The course also revolves around the OA Unit of Excellence Award and will give Arrowman an opportunity to develop a plan for their troop to achieve this recognition. Finally, Arrowmen will begin to think critically about crafting their own goals regarding service to their unit.
August 22-23, 2014
Houston Trade-o-ree is an opportunity to buy, sell, and trade Scout memorabilia. All proceeds from this inaugural event go to help send youth, in need of assistance, to the 2015 National Order of the Arrow Conference (NOAC) at Michigan State University. Order trad-o-ree patches as well as the 2015 NOAC Scholarship patch set:
Order of the Arrow Unit Elections
September 1 - November 17, 2014
Once each year, a troop or team may hold a unit election to elect youth members of their troop or team to become members of the Order of the Arrow. Both youth and adult Scouts and Scouters can become members of the OA, but only youth members are elected. Assistant Scoutmasters under the age of 21 are considered youth members for OA purposes. New members are voted on by every youth member of the troop present at the election - not just the OA members.
Elections are normally held at a regular troop meeting, and take about half an hour to complete. In order for an election to be held, at least 50% of your active youth members must be present – if less than 50% are present, the election must be rescheduled. The OA elections must be completed by the OA chapter election team with support of unit Arrowmen, the OA troop/team representative and the unit leader. Contact XXX to schedule your unit election and request the election forms.
September 5 - 7, 2014
The Sea Scouts Minto Rendezvous is a regional event where Sea Scouts test their knowledge and skills. Sea Scouts is a youth development program for young men and women 14 years of age (and in the 9th grade) through 20 years old with a special interest in aquatic activities. Sea Scouts provides positive experiences to help young people mature and become responsible and caring adults. The program offers fun and challenging activities that promote character development, citizenship, and physical fitness. Through positive peer group interaction and adult mentoring, youth also learn honesty, responsibility, and respect.
September 27, 2014 at Sea Breeze Park, LaPorte, TX
Cub Scouts love to fish. At the Fishing Tournament, Cub Scouts will work on the fishing belt loop and compete for the longest, smallest and most fish by rank. This is a great event to bring prospective Scouts. Early bird registration is highly encouraged and ends September 20; however, Scouts can still register onsite.
September 27, 2014 at Cockrell Scout Center
Every unit advancement chair is highly encouraged to attend the Advancement Academy to learn all about the advancement for all program levels from 8:00 am - 4:00 pm. Cost is free if pre-registered by September 20. Lunch will be available for a small fee. The 2013 Guide to Advancement will be available for purchase at a special price.
October 10-12, 2014
Webelos Coyote Trail Xtreme is a weekend for 4th and 5th grade Webelos Scouts at Bovay Scout Ranch. During this fast paced fun filled weekend, Webelos work on Arrow of Light requirements, while trekking across the ranch to exciting outpost program areas. Webelos are introduced to the Boy Scout patrol method giving them a unique experience into the importance of teamwork and an introduction to Boy Scouts. Space is limited, so register early.
October 17-19, 2014 at Bovay Scout Ranch and Camp Strake
Fun With Son gives newly registered Cub Scouts and their families an opportunity to experience and overnight campout and exciting activities such as BB guns, crafts, archery and more! Fun With Son is held at both Bovay Scout Ranch and at Camp Strake.
November 1, 2014 at San Jacinto College
A pushmobile is a boy powered go-cart. Cub Scout dens make their own pushmobile. Six boys work together as a team to push their pushmobile through the course to the finish line at this annual district event.
October 24, 2014
Council Coordinated is a triannual meeting for district leaders to receive updates from the council at the Cockrell Service Center. Breakout sessions are typically offered for: district chair, district vice chair, district and assistant district commissioners, Boy and Cub Scout Roundtable staffs, Order of the Arrow, Eagle Scout Association, and the following committees: membership, program, activities, advancement, training, camping, popcorn, religious emblems coordinator, and Enterprise Risk Management.
SHAC Recognition Reception
October 28, 2014
October 31-November 2, 2014
OA Fall Pow Wow is Colonneh Lodge’s premier event for Order of the Arrow members. It is a combination of activities such as exciting games, sports, ceremony and dance classes, regalia building activities, competitions, pow wows, shows and more for three days of non-stop fun, food, fellowship and celebration. Don’t miss the annual Vigil Honor call out following the Saturday evening show.
November 8, 2014
Cub Scout Leader Pow Wow is a one-day training with new ideas and resources for Cub Scout leaders and parents. Over 50 classes are offered on topics such as awards, crafts, games, songs, skits, outdoor cooking, derbies, den meeting ideas, field trips, pack committee resources, pack meeting ideas and more. Leaders and parents can increase their knowledge, improve their skills, and gain enthusiastic attitudes about Cub Scouting. Offered only once per year, participants choose from a wide variety of activity and learning sessions and walk away with useful resources and tons of ideas!
November 15, 2014
Community Service Day is an opportunity for units to perform a community service project, conservation project, project for their chartered organization, or participate in an Eagle Scout project. The Sam Houston Area Council is celebrating a "Century of Service" in 2014. To commemorate this milestone, we will log-in more than 100,000 hours of service across the 16 1/2 counties we serve. The Sam Houston Area Council will be reaching out to the communities in our area, notifying them of this day of service and encourage them to recommend projects in which units can participate.
Every December, all units (packs, troops, teams, crews, posts) are required to renew their affiliation with Scouting. Through the process, chartered (sponsoring) organizations, youth member and adult leader information is updated as well as registration fees and Boy's Life subscriptions are collected/paid. A representative of each unit completes the paperwork for renewing a charter online. With internet rechartering, units can indicate returning members, add new members, and update information for an individual or the chartered organization.
Recharter Training will be held before the October 2 and November 6 Roundtables at 6:30 pm at the House of Prayer Lutheran Church (14045 Space Center Blvd, 77062) map.
• Unit leaders can access Internet Recharter at www.myscouting.org beginning November 1.
• Obtain your unit’s recharter packet from your Commissioner. The access code will be provided.
• Start with the unit’s current information in Scoutnet. Records can be upload information from TroopMaster or PackMaster, but this can really mess up the process if the records are not perfect, so this is not encouraged.
• The final printed roster must be signed by the chartered organization institutional head and the unit leader.
• Turn in the signed roster, payment of fees, and any new members’ applications no later than the December Roundtable. Check with your unit commissioner for details.
• Unit leaders need to plan ahead to get their recharter done early as this time of the year is typically very busy and it takes time to gather information, collect fees, ensure all registered leaders have taken Youth Protection Training (YPT), ensure that top unit leaders are trained and get appropriate signatures. new
December 26-31, 2014
Winter Camp is held each year at Camp Strake between Christmas and New Years and is a wonderful opportunity for troops to camp and for Scouts to earn merit badges. Merit badge classes are taught by Scouters with actual real-life experiences in the field. Registration is due by October 31.
National Youth Leadership Training (NYLT) is an exciting, action-packed six-day council-level program designed to provide Boy Scouts and Venturers who are 13 years and older with leadership skills and experience they can use in their home units and in other situations demanding leadership of self and others. Content is delivered in a unit and small group outdoor setting with an emphasis on immediate application of learning in a fun environment. Courses are held in June and December. Courses fill up early.
The Order of the Arrow is the national honor society of the Boy Scouts of America. For 99 years, the Order of the Arrow has recognized Scouts and Scouters who best exemplify the Scout Oath and Law in their daily lives. This recognition provides encouragement for others to live these ideals as well. Arrowmen are known for maintaining camping traditions and spirit, promoting year-round and long-term resident camping, developing leaders, and providing cheerful service to others. OA service, activities, adventures, and training for youth and adults are models of quality leadership development and programming that enrich, support, and help to extend Scouting to America's youth.
Cockrell Matching Gifts
A gift to endowment ensures that the council can continue to offer the outstanding programs we now have and also grow to meet the needs of our youth and community for the next 100 years. The Cockrell Foundation is providing dollar for dollar match of all individual gifts of $500 up to a lifetime cumulative maximum of $25,000 to the endowment. The council’s permanent endowment ensures that we can offer the outstanding programs and meet the future needs of our youth. For 2014, the James E. West Fellowship Award is a recognition authorized by the National Council, B.S.A. and presented by the Sam Houston Area Council for individuals who contribute $500 or more in cash (the Cockrell Foundation will match an additional $500) or securities to the Sam Houston Area Council Endowment. This contribution is in addition to, and should not diminish or replace, the donor's annual gift to the Friends of Scouting Campaign.
All Scouting groups are encouraged to participate in service projects. A service project is a special Good Turn that puts Scout spirit into action. Some Good Turns are big—saving a life, helping out after floods or other disasters, recycling community trash, working on conservation projects. But Good Turns are often small, thoughtful acts—helping a child cross a busy street, going to the store for an elderly neighbor, cutting back brush that is blocking a sign, doing something special for a brother or sister, or welcoming a new student to your school. Anyone can get involved in a Good Turn.
Attention all units! Did you know that your unit can earn points towards the Journey to Excellence program just for logging your units community service hours online? That’s right your unit can earn up to 200 extra points if you log your service hours online. All types of service projects can be entered into this system including the Good Turn for America projects such as the shelter drive, food drive, and blood drive. Units may also enter their service hours for community projects that they took on as a unit. Please log all service hours. Journey to Excellence is the BSA's council performance recognition program designed to encourage and reward success and measure the performance of our units, districts, and councils. It is meant to encourage excellence in providing a quality program at all levels of the BSA.
What Hours should be Logged?
- Any service hours performed by your unit for individuals or organizations in the community
- Service hours performed by your unit to support your chartered organization
- Scouting for Food hours
- Volunteering on Community Service Day or similar events
- Eagle Scout project hours
Upcoming 2015 Spring Events
Camporee - January 23-25, 2015
The District Camporee is a weekend campout for troops. Patrols compete in various competitions and are judged on leadership, teamwork, skill demonstration and Scout spirit.
First Aid Day - January 31, 2015
The District First Aid Day is for Webelos and Boy Scouts. In the morning, Webelos work on the Readyman badge and Boy Scouts work on the First Aid Badge. During the afternoon, Boy Scout Patrols are tested on their first aid skills at the District First Aid meet. Patrols work as a team to solve several first aid scenarios. The top two scoring patrols represent the district at the Council First Aid meet.
Scouting for Food - January 24 & January 31, 2015
Scouting for Food is a council-wide service project in conjunction with the Houston Food Bank and "Souper Bowl of Caring.” There is no better way to show our Scouting spirit to the community than by participating in the annual Scouting for Food drive!
University of Scouting – February 7, 2015
University of Scouting is the one opportunity each year where adult leaders of all program areas come together for a day of fun, fellowship, and learning. Whether you are a new leader or experienced… a commissioner or den leader… a Scoutmaster or Cubmaster… committee member or simply an interested parent… there is something for you at University of Scouting.
Scout Sabbath / Sunday - February
Scout Sunday and Scout Sabbath is an opportunity for units are to participate in the religious service of their chartering organization by attending services in uniform, conducting a flag ceremony, speaking about Scouting, and/or formally thanking them for their support throughout the year. Unit should also consider have a recruiting information table in the foyer or hospitality area. This is also a great time to distribute the religious awards earned by Scouts.
Webelos Woods - February 27-March 1, 2015
Webelos Woods is a campout designed to introduce Webelos to the many outdoor adventures of Boy Scouting. This awesome weekend event includes patrol-method camping and Scout activities. On Saturday morning, Webelos patrols compete in Webelos skills (first aid, fire building, camping skills, games, knots) and during the afternoon local Boy Scout troops teach basic Boy Scout skills. The patrols are judged on patrol flag and yell, resources, leadership, teamwork, skill demonstration and Scout spirit.
District Dinner - March 27, 2015
District Dinner is an opportunity to thank our district volunteers for the hard work and dedication that made this year incredibly successful. Bayshore’s outstanding leaders at the unit and district levels will also be recognized. All Scouters are invited.
Scout Fair – April 18, 2015
Scout Fair is the biggest Scout show in the nation from 11am and 1pm at Reliant Arena. Scouts from Tiger Cub Scouts to Eagle Scouts will have a fabulous, fun-filled day mingling with thousands of other Scouts and their families, participating in hundreds of hands-on activities (e.g., climbing walls, craft booths, monkey bridges, rubber band guns, making Gak, meeting astronauts), tasting gourmet camp-fare cooked by Scouts (e.g., cobbler, chili, turkey, bread), and taking home treasured bits of memorabilia.
Scout Fair coupon books are a wonderful way for units to raise money from February 1 – April 18. Coupon books are easy to sell since they only cost $10 and provide $600 in savings. Units get 30% commission on each coupon book sold and can get 40% if the unit has a booth at Scout Fair.
Scout Fair booths: Every unit is encouraged to sponsor a booth at the fair. This is your opportunity to show our community what Scouting is all about, and to share your scouting skills with fellow Scouts and Scout Leaders. In the past, booths have included craft stations (Cub Scouts), rope making (Boy Scouts), orienteering (Venturing), and law enforcement (Exploring). Keep it simple and fun. By involving all the Scouts and parents in your unit, booth preparation and set-up, manning and take down can be shared to keep it simple and make it fun. Each unit hosting a booth will receive a ribbon.
Twilight Camp - June 15-19, 2015
Twilight Camp is full of fun and excitement. Camp is held every night for one week and scouts have the opportunity to make new friends and share all kinds of new experiences. Scouts will enjoy BB guns, archery, sports, nature, crafts and more. Tigers, Wolves, and Bears will work on achievements and electives while Webelos will work on activity badges.