SAM HOUSTON AREA COUNCIL
SCOUT CAMPING FEE INFORMATION
for 2006

The Sam Houston Area Council Board of Directors has approved the following camp fee schedule. The 2006 Summer Camp fee for Scouts attending with their troop at Sam Houston Area Council Camps is $175.00 and payable as follows:

1. "Hold A Place" deposit fee of $50.00 due at time of unit's camp registration request (non-refundable or transferable from year-to-year) but does apply toward total fees due from your unit for the 2006 scout camp.

2. Reconfirmation Fee of $100.00 to continue to hold a place with commitment due by February 3, 2006 (non-refundable, but does apply toward total fees due at camp). Reservations for troops who paid $50.00 "hold a place" deposit, but do not submit the reconfirmation fee will be suspended and in fairness to other groups, your tentative reservation will be canceled and space allocated to interested units. NOTE: New troop registration after February 3 are to pay total of $150.00.

3. A $50.00  registration and confirmation fee per scout camper is due by March 3, 2006 (received or postmarked). In case of a Scout cancellation this camper fee is non-refundable; it cannot be applied to the unit's balance. Please Note: The March 3rd registrations and committed Scout Campers is the base of your unit’s transaction with the Sam Houston Area Council Camps. Be cautious of paying fees for those who have NOT made a financial commitment.

4. "On time" fee payments of $50.00 per camper are important as by March 3, 2006, Camping Services must commit financial resources to employ staff, purchase food and supplies to prepare for summer camp operations. Participants are therefore required to make a financial commitment. In the event that payment and communication is not made by March 3, 2006, to Camping Services, the unit reservation is suspended and canceled and availability of space will be open to other units.

5. The number of $50.00 scout registration fees paid on March 3 will be the total of your unit's registration on the official records. New Scouts who join your unit (from Webelos dens) after the March 3 registration fee is paid may be added and qualify for the $175.00 camp fee and paid at the unit's final payment date. If new scout "add ons" total 5 or more scouts, please let Camping Services know immediately the status of your projected increase.

If your unit should have a decrease in the number of scouts who will be attending camp between March 3 and your final fee payment balance due deadline, please notify Camping Services. Excessive reservations can adversely affect other units who desire a space on a particular arrival date.

6. Balance of the camp fee is due on the following dates:
• For June Sunday unit arrival dates (11, 18, &25) balances are due Friday, May 5, 2006
• For July Sunday unit arrival dates (2, 9, 16 & 23) balances are due Friday, June 2, 2006

Youth fees are to be paid in full prior to arrival at camp

SPECIAL LIMITED EDITION OF 2006 SUMMER CAMP PATCH FOR SCOUTS ONLY
A colorful, special Sam Houston Area Council “I’M GOING TO CAMP” – 2006 SUMMER CAMP PATCH will be distributed by Scoutmasters to each Scout who qualifies by doing both of the following:

• Scout registration fee of $50.00 per Scout is paid by the troop at the Scout Service Center by Friday, March 3, 2006.

- AND -
• Final payment of each Scout's balance is paid by the troop at the Scout Service Center by the due date (May 5 & June 2) based on the troop's arrival date at camp.

PLEASE READ “NEW” REFUND POLICY ON BACK

PLEASE NOTE: The patch is only for Scouts who meet both of the fee payment deadlines. Both fee payment deadlines of March 3 ($50.00 per Scout registration fee) and the final fee (May 5 and June 2 - $125.00 per Scout balance) must be met. The special "2006 Scout Camp" patch will be administered through Camping Services and given to the unit leader at the time of the final fee payment. (No issuance of the patch will be made at camp). The patch is a special 2006 issue only for Scout campers and will not be sold in the camp trading post. It is not the same as the patches awarded for summer camp attendance.

LEADERS FEES:
Two leaders free for 4-16 paying Scouts; 3 leaders for 17-26; 4 leaders for 27-36; 5 leaders for 37-46; 6 leaders for 47-56; 7 leaders for 57-66; 8 leaders for 67-76.
FROM 1-3 SCOUTS, ADULT FEES ARE $95.00 EACH.
The first free leader must be an adult 21 years of age or older. The second, third, etc., may be assistants at least 18 years of age. Adult leaders in addition to those qualifying for the "Free Leader Fee" will pay $95.00 for the entire week; partial week will be determined on a meal by meal basis-Breakfast-$4.00, Lunch-$6.00, Supper-$7.00. More than three days will pay the full fee. All adults must be registered members of the Boy Scout of America. Leader fees may be paid at the unit's final fee payment date or upon arrival at camp.

REFUNDS:
1. Unit reservation fee ($50.00) is non-refundable or transferable from year to year, but will be applied toward the total fee due for your troop.
2. The confirmation fee ($100.00) is non-refundable, does apply towards total final fee payment.
3. “Un-used” camper registration fees ($50.00) are non-refundable nor can they be applied to the troop's balance.
4. The balance of the camper fees are refundable upon written request at camp during the check-in or during the week by unit leadership under the following conditions:
A. Illness of Scout prevents his attendance at Summer Camp.(Doctor’s letter)
B. Illness or death in family prevents his attendance at Summer Camp. (Parent/guardian letter)
C. No refunds to be granted for athletic, band, religious requirements, any extracurricular activities, summer school or changing one’s mind.

 Secure “Refund Request Form” from Camp Business Manager, complete while at camp and return to camp office and your unit file. Refunds will be reviewed, audited and processed by “Camping Services” upon completion of camp. Any “Refund Request Form” not filed at camp and by August 1, 2006, will be considered null and void. Once we hire our staffs, purchase program equipment, supplies, food, etc. those funds are no longer available for refunds after the activity.

NOTE: Refunds are returned directly to the unit and not individuals; therefore, refunds due to a family must be handled by the unit treasurer. Refunds, if approved, will be mailed from the Council Service Center upon the completion of the unit audits after the close of Summer Camp operations.

Fee payment must come through the Cockrell Scout Center, either in person or through the mail. Your unit is responsible for payment of fees. The Sam Houston Area Council does not track individual camper payments (with exception of Super Troop and specialty programs) we strongly suggest that participants make regular payments each month as needed to make the payment dates to the Council Scout Center. The satellite offices will be able to provide forms, but will not be able to receipt payments. We are following this procedure to ensure accurate records. Your cooperation is appreciated.